Background

Unga Holding is a market leader in the manufacturing & provision of superior human nutrition, animal nutrition and animal health products and services within Eastern Africa. Unga family brands are milled using superior quality grains, selected to achieve high customer satisfaction levels at the same time ensuring that the nutritional value is retained ...

Role Purpose

The Logistics Officer is responsible for the efficient, timely, and cost-effective coordination of logistics operations, with specific responsibility for interplant transfers, movement of bulk materials from designated storage areas to plants, and rail transfers. The role ensures the smooth flow of materials and products by effectively planning, coordinating, monitoring, documenting, and communicating assigned movements, while proactively addressing delays and minimizing storage costs, transport inefficiencies, and supply disruptions.

Key Duties and Responsibilities

• Interplant Transfer Coordination
  • Coordinate the movement of raw materials, finished goods, and other products between company plants, depots, and other designated storage areas.
  • Liaise with the sending and receiving plants to confirm movement requirements, quantities, loading schedules, and delivery priorities.
  • Coordinate vehicle allocation and dispatch in line with approved transport plans.
  • Track vehicles from loading point to destination and provide regular status updates.
  • Follow up on delivery documentation, including delivery notes, transfer documents, weighbridge tickets, and proof of delivery.
  • Identify and escalate delays, vehicle breakdowns, loading challenges, or other operational issues affecting transfers.
  • Maintain accurate records of all interplant movements.
• Warehouse/ storage areas to Plant Logistics
  • Coordinate the movement of bulk cargo from the designated loading areas to the respective plant or designated warehouse.
  • Liaise with the logistics officer- Imports and transporters to ensure cargo is moved within the required timelines.
  • Monitor cargo availability, customs clearance status, transport allocation, and delivery schedules.
  • Ensure relevant delivery and transport documentation is properly captured and filed.
  • Escalate potential delays that may affect production, customer supply, or logistics costs.
• Rail Coordination
  • Support the planning and coordination of rail movements from the rail terminal to the plants
  • Liaise with railway operators and internal stakeholders on rail movement schedules.
  • Monitor wagon loading, dispatch, arrival, and offloading activities.
  • Track rail consignments and provide regular movement status updates.
  • Coordinate with the receiving plant to ensure readiness for arrival and offloading.
  • Follow up on rail delays, wagon availability, documentation issues, and operational constraints.
  • Maintain accurate records of rail movements and associated documentation.
• Transporter Coordination
  • Communicate daily transport requirements to appointed transporters.
  • Follow up on vehicle availability, driver details, vehicle positioning, loading, and delivery.
  • Monitor transporter performance against agreed service requirements.
  • Report recurring service failures, delays, or non-compliance to the Logistics Manager
  • Support the verification of transport documentation and delivery records.
• Logistics Tracking & Reporting
  • Maintain daily logistics movement trackers covering road, rail, interplant, and plant deliveries.
  • Prepare daily/weekly logistics status reports as required.
  • Monitor key logistics performance indicators, including:
    • On-time delivery
    • Vehicle turnaround time
    • Port-to-plant transit time
    • Rail transit time
    • Loading/offloading delays
    • Storage exposure
    • Pending deliveries
    • Proof of delivery compliance
  • Maintain an updated record of outstanding and delayed movements.
  • Support reconciliation of transport and delivery records.
• Documentation & Compliance
  • Ensure logistics documentation is complete, accurate, and properly filed.
  • Verify delivery notes, transfer documents, weighbridge tickets, container details, and proof of delivery.
  • Follow company logistics procedures, transport policies, and safety requirements.
  • Ensure movements comply with applicable statutory and company requirements.
  • Escalate documentation gaps or compliance issues promptly.

Job Requirements

Academic Qualifications

• Bachelor’s degree in Logistics, Supply Chain Management, Transport Management, Business Management, or a related field.

Professional Qualifications

• Certification in Fleet/ Logistics or Transport Management is an added advantage.

Experience

• Minimum 3–5 years’ experience in logistics, warehouse, and transport operations management.
• Experience in transport coordination, fleet tracking, warehouse operations, or distribution will be an added advantage.
• Exposure to road, rail, containerized cargo, or interplant logistics is desirable.
• Proficiency in Microsoft Excel and other standard office applications.
• Knowledge of ERP/logistics management systems is an added advantage.

Key Attributes and competencies

• Strong coordination, communication, and follow-up skills.
• Good organizational, time-management, and attention-to-detail skills.
• Ability to manage multiple logistics movements in a fast-paced environment.
• Strong problem-solving, escalation, and stakeholder management skills.
• Basic analytical and reporting capabilities
• Ability to work independently and collaboratively.
• High level of integrity, accountability, and ownership.

• Coordinate the movement of raw materials, finished goods, and other products between company plants, depots, and other designated storage areas.
• Liaise with the sending and receiving plants to confirm movement requirements, quantities, loading schedules, and delivery priorities.
• Coordinate vehicle allocation and dispatch in line with approved transport plans.
• Track vehicles from loading point to destination and provide regular status updates.
• Follow up on delivery documentation, including delivery notes, transfer documents, weighbridge tickets, and proof of delivery.
• Identify and escalate delays, vehicle breakdowns, loading challenges, or other operational issues affecting transfers.
• Maintain accurate records of all interplant movements.
• Coordinate the movement of bulk cargo from the designated loading areas to the respective plant or designated warehouse.
• Liaise with the logistics officer- Imports and transporters to ensure cargo is moved within the required timelines.
• Monitor cargo availability, customs clearance status, transport allocation, and delivery schedules.
• Ensure relevant delivery and transport documentation is properly captured and filed.
• Escalate potential delays that may affect production, customer supply, or logistics costs.
• Support the planning and coordination of rail movements from the rail terminal to the plants
• Liaise with railway operators and internal stakeholders on rail movement schedules.
• Monitor wagon loading, dispatch, arrival, and offloading activities.
• Track rail consignments and provide regular movement status updates.
• Coordinate with the receiving plant to ensure readiness for arrival and offloading.
• Follow up on rail delays, wagon availability, documentation issues, and operational constraints.
• Maintain accurate records of rail movements and associated documentation.
• Communicate daily transport requirements to appointed transporters.
• Follow up on vehicle availability, driver details, vehicle positioning, loading, and delivery.
• Monitor transporter performance against agreed service requirements.
• Report recurring service failures, delays, or non-compliance to the Logistics Manager
• Support the verification of transport documentation and delivery records.
• Maintain daily logistics movement trackers covering road, rail, interplant, and plant deliveries.
• Prepare daily/weekly logistics status reports as required.
• Monitor key logistics performance indicators, including: On-time delivery, Vehicle turnaround time, Port-to-plant transit time, Rail transit time, Loading/offloading delays, Storage exposure, Pending deliveries, Proof of delivery compliance.
• Maintain an updated record of outstanding and delayed movements.
• Support reconciliation of transport and delivery records.
• Ensure logistics documentation is complete, accurate, and properly filed.
• Verify delivery notes, transfer documents, weighbridge tickets, container details, and proof of delivery.
• Follow company logistics procedures, transport policies, and safety requirements.
• Ensure movements comply with applicable statutory and company requirements.
• Escalate documentation gaps or compliance issues promptly.

• Strong coordination, communication, and follow-up skills.
• Good organizational, time-management, and attention-to-detail skills.
• Ability to manage multiple logistics movements in a fast-paced environment.
• Strong problem-solving, escalation, and stakeholder management skills.
• Basic analytical and reporting capabilities
• Ability to work independently and collaboratively.
• High level of integrity, accountability, and ownership.
• Proficiency in Microsoft Excel and other standard office applications.

• Bachelor’s degree in Logistics, Supply Chain Management, Transport Management, Business Management, or a related field.
• Certification in Fleet/ Logistics or Transport Management is an added advantage.
• Experience in transport coordination, fleet tracking, warehouse operations, or distribution will be an added advantage.
• Exposure to road, rail, containerized cargo, or interplant logistics is desirable.
• Knowledge of ERP/logistics management systems is an added advantage.