Background information about the job or company (e.g., role context, company overview)

We are continuously upgrading to new technologies and implementing robust processes to ensure we deliver best-in-quality products to our communities

Responsibilities or duties

Prepare and submit IDF and import permit applications, and process import documentation end to end.

Build, update and circulate the weekly shipment schedule and daily IDF/IMP progress reports.

Follow up with suppliers, shipping lines and freight forwarders on consolidations and container bookings.

Manage PVOC applications with KEBS and ensure correct HS code classification.

Coordinate C&F agents so all clearance documents are lodged before the vessel arrives.

Arrange marine cargo insurance cover and issue it to agents.

Track clearing, container loading and delivery, and circulate pre-arrival packing lists to the warehouse.

Process agent advance payments, update payment schedules and share TT copies and references.

Reconcile agent invoices, hand over for costing, and keep the manual and digital filing system audit-ready.

Request and circulate monthly air and sea freight rates from shipping lines.

Qualifications or requirements (e.g., education, skills)

Bachelor’s degree or diploma in Supply Chain Management, Logistics, Procurement or a related field.

Hands-on knowledge of KenTrade/KESWS, IDF and import permit processing, KEBS PVOC and HS code classification.

Working knowledge of SAP and KISIM certification.

Strong organizational, problem-solving and time management skills, with clear written and verbal communication.

Experience needed

At least 3 years’ experience as a Logistics Officer in imports, preferably in pharmaceutical or FMCG manufacturing.

• Prepare and submit IDF and import permit applications, and process import documentation end to end.
• Build, update and circulate the weekly shipment schedule and daily IDF/IMP progress reports.
• Follow up with suppliers, shipping lines and freight forwarders on consolidations and container bookings.
• Manage PVOC applications with KEBS and ensure correct HS code classification.
• Coordinate C&F agents so all clearance documents are lodged before the vessel arrives.
• Arrange marine cargo insurance cover and issue it to agents.
• Track clearing, container loading and delivery, and circulate pre-arrival packing lists to the warehouse.
• Process agent advance payments, update payment schedules and share TT copies and references.
• Reconcile agent invoices, hand over for costing, and keep the manual and digital filing system audit-ready.
• Request and circulate monthly air and sea freight rates from shipping lines.

• KenTrade/KESWS
• IDF and import permit processing
• KEBS PVOC
• HS code classification
• SAP
• KISIM certification
• Organizational skills
• Problem-solving skills
• Time management skills
• Clear written communication
• Clear verbal communication

• Bachelor’s degree or diploma in Supply Chain Management, Logistics, Procurement or a related field.
• At least 3 years’ experience as a Logistics Officer in imports, preferably in pharmaceutical or FMCG manufacturing.
• Hands-on knowledge of KenTrade/KESWS, IDF and import permit processing, KEBS PVOC and HS code classification.
• Working knowledge of SAP and KISIM certification.
• Strong organizational, problem-solving and time management skills, with clear written and verbal communication.