Reeds Africa consult (RAC) offers a broad scale of Human resource services designed to provide professional supports for the growing needs of today’s corporate organizations. Our services includes the entire employee life cycle in an organization from the point of recruitment, training and development, policy development, compliance audits, provision of H...

The Maintenance Supervisor is responsible for overseeing all maintenance activities across the company’s real estate portfolio to ensure properties are safe, functional, well-maintained, and cost-efficient. The role involves supervising technicians and contractors, planning preventive maintenance, ensuring quality control, sourcing materials, and maintaining proper documentation.

Job Description

Maintenance Operations

• Plan, schedule, and supervise all routine and emergency maintenance works.
• Ensure timely repairs of electrical, plumbing, mechanical, civil and general building systems.
• Respond promptly to maintenance requests from tenants and property managers.
• Ensure minimal downtime and disruption to tenants.

Team Supervision & Contractor Management

• Supervise in-house technicians and outsourced service providers.
• Allocate daily tasks and monitor performance.
• Ensure contractors comply with agreed service standards and timelines.
• Conduct regular site inspections.

Preventive Maintenance

• Develop and implement preventive maintenance schedules.
• Identify potential risks and breakdown points.
• Recommend upgrades or replacements to aging systems.

Health, Safety & Compliance

• Ensure compliance with occupational health and safety standards.
• Enforce safety procedures on-site.
• Ensure fire safety systems, lifts, generators and pumps are functional and certified.
• Report and manage incidents and hazards.

Budgeting & Cost Control

• Monitor maintenance expenses against budget.
• Identify cost-saving opportunities.
• Approve minor expenditures within assigned limits.
• Track contractor costs and material expenses.

Quality Control & Material Sourcing

• Ensure all maintenance works meet required quality standards.
• Inspect completed works before approval.
• Source cost-effective and durable materials.
• Compare supplier quotations and support procurement decisions.
• Monitor material usage to prevent wastage and losses.
• Ensure materials comply with building and safety standards.

Communication & Documentation

• Act as the key link between tenants, contractors, and management.
• Provide clear instructions and work plans to staff.
• Maintain accurate records including:

Work orders

Maintenance logs

Inspection reports

Contractor invoices

Asset registers

• Prepare regular technical reports for management.
• Document recurring issues and propose long-term solutions.

Tenant Support

• Attend to tenant complaints related to maintenance.
• Ensure high service levels and tenant satisfaction.
• Conduct handover inspections for new tenants.
• Accuracy of maintenance records

Job Requirements

Education

• Diploma or Degree in:

Electrical Engineering

Mechanical Engineering

Building Construction

Facilities Management or related field

Experience

• Minimum 3–5 years’ experience in property or facilities maintenance.
• Experience in residential, commercial, or mixed-use properties.

• Plan, schedule, and supervise all routine and emergency maintenance works.
• Ensure timely repairs of electrical, plumbing, mechanical, civil and general building systems.
• Respond promptly to maintenance requests from tenants and property managers.
• Ensure minimal downtime and disruption to tenants.
• Supervise in-house technicians and outsourced service providers.
• Allocate daily tasks and monitor performance.
• Ensure contractors comply with agreed service standards and timelines.
• Conduct regular site inspections.
• Develop and implement preventive maintenance schedules.
• Identify potential risks and breakdown points.
• Recommend upgrades or replacements to aging systems.
• Ensure compliance with occupational health and safety standards.
• Enforce safety procedures on-site.
• Ensure fire safety systems, lifts, generators and pumps are functional and certified.
• Report and manage incidents and hazards.
• Monitor maintenance expenses against budget.
• Identify cost-saving opportunities.
• Approve minor expenditures within assigned limits.
• Track contractor costs and material expenses.
• Ensure all maintenance works meet required quality standards.
• Inspect completed works before approval.
• Source cost-effective and durable materials.
• Compare supplier quotations and support procurement decisions.
• Monitor material usage to prevent wastage and losses.
• Ensure materials comply with building and safety standards.
• Act as the key link between tenants, contractors, and management.
• Provide clear instructions and work plans to staff.
• Maintain accurate records including: Work orders, Maintenance logs, Inspection reports, Contractor invoices, Asset registers.
• Prepare regular technical reports for management.
• Document recurring issues and propose long-term solutions.
• Attend to tenant complaints related to maintenance.
• Ensure high service levels and tenant satisfaction.
• Conduct handover inspections for new tenants.
• Accuracy of maintenance records

• Diploma or Degree in: Electrical Engineering, Mechanical Engineering, Building Construction, Facilities Management or related field