Background

KCA University (KCAU) is a private, non-profit institution, founded in July 1989 as Kenya College of Accountancy (KCA) by the Institute of Certified Public Accountants of Kenya (ICPAK) to improve the quality of accountancy and financial management training in the country. KCAU is located on Thika Road in Ruaraka, Nairobi, Kenya. 

Job Objective

The job holder will be responsible for grants accounting, donor compliance and monitoring the financial and operational performance of designated programmes and activities.

Duties and Responsibilities

• Grants Management
  • Maintain detailed grant financial records and ledgers.
  • Monitor expenditure against donor budgets.
  • Prepare donor financial reports and supporting schedules.
  • Ensure compliance with donor requirements and restrictions.
  • Support grant audits and donor reviews.
  • Track restricted and unrestricted funds.
• Foundation Financial Management
  • Record and monitor all Foundation income and expenditure.
  • Track donations, sponsorships, and fundraising income.
  • Prepare financial accountability reports for Foundation activities.
  • Support donor stewardship reporting.
• Project Accounting
  • Track project expenditures and funding utilisation.
  • Reconcile project accounts and funding balances.
  • Monitor budget absorption and utilisation rates.
  • Support project audits and donor inspections.
• Compliance & Reporting
  • Ensure compliance with donor agreements and funding conditions.
  • Maintain documentation for audit and accountability.
  • Coordinate responses to audit queries.

Qualifications And Experience

• Bachelor’s degree in Accounting, Finance, or related field from an accredited/recognised University.
• CPA(K) or ACCA qualification.
• Minimum of 4–6 years’ experience in grants, project accounting, or fund management.
• Experience with donor-funded projects will be an added advantage.

Other Skills And Competencies

• Strong understanding of fund accounting.
• High accuracy in financial tracking and reporting.
• Strong analytical and reporting skills.
• Knowledge of donor compliance requirements.
• Ability to manage multiple funding streams.
• Strong documentation and audit readiness skills.

• Grants Management
  • Maintain detailed grant financial records and ledgers.
  • Monitor expenditure against donor budgets.
  • Prepare donor financial reports and supporting schedules.
  • Ensure compliance with donor requirements and restrictions.
  • Support grant audits and donor reviews.
  • Track restricted and unrestricted funds.
• Foundation Financial Management
  • Record and monitor all Foundation income and expenditure.
  • Track donations, sponsorships, and fundraising income.
  • Prepare financial accountability reports for Foundation activities.
  • Support donor stewardship reporting.
• Project Accounting
  • Track project expenditures and funding utilisation.
  • Reconcile project accounts and funding balances.
  • Monitor budget absorption and utilisation rates.
  • Support project audits and donor inspections.
• Compliance & Reporting
  • Ensure compliance with donor agreements and funding conditions.
  • Maintain documentation for audit and accountability.
  • Coordinate responses to audit queries.

• Strong understanding of fund accounting.
• High accuracy in financial tracking and reporting.
• Strong analytical and reporting skills.
• Knowledge of donor compliance requirements.
• Ability to manage multiple funding streams.
• Strong documentation and audit readiness skills.

• Bachelor’s degree in Accounting, Finance, or related field from an accredited/recognised University.
• CPA(K) or ACCA qualification.
• Minimum of 4–6 years’ experience in grants, project accounting, or fund management.
• Experience with donor-funded projects will be an added advantage.