Office Accountant - Finance & Administration Unit job at Samuel Hall
Website :
616 Days Ago
Linkedid Twitter Share on facebook

Vacancy title:
Office Accountant - Finance & Administration Unit

[ Type: FULL TIME , Industry: Research , Category: Accounting & Finance ]

Jobs at:

Samuel Hall

Deadline of this Job:
31 July 2022  

Duty Station:
Within Kenya , Nairobi , East Africa

Summary
Date Posted: Thursday, July 21, 2022 , Base Salary: Not Disclosed

Similar Jobs in Kenya
Learn more about Samuel Hall
Samuel Hall jobs in Kenya

JOB DETAILS:
Tasks & Responsibilities
Objective 1 - Financial Reporting

• Advises on financial requirements in-country
• Prepares vendor and remittance tax forms, and ensures these are submitted in a timely manner
• Prepares and submits monthly budgets, cash flows and reconciliation reports for review
• Monitors and submits advance, commitment, and grant reports as applicable
• Manages financial compliance and reporting of expenses by country offices
• Monitors and reports on partner/ vendor payment schedules and obligations
• Assists in preparing information for any contractual financial reporting requirements

Objective 2 – Audit
• Supports preparation of internal and external audits
• Supports responses and actions to internal audit comments
• Conducts daily reviews of backup documentation to ensure completeness, accuracy, and full compliance with the organisation’s policies and procedures
• Performs regular spot audits on project files.
• Ensures backup documentation is uploaded to relevant system according to set deadlines
• Audits travel requests and expense reports for accuracy and compliance
• Follows procedures to ensure accurate and timely payment and reconciliation of travel advances, reimbursements for staff travel
• Reviews and monitors outstanding advances report by paying close attention to advances that have not been settled after 30 days of issuance.

Objective 3 - General Accounting/Financial Management
• Audits travel requests and expense reports for accuracy and compliance
• Ensures accurate and timely payment and reconciliation of travel advances, reimbursements for staff and partner travel
• Processes timely and accurate payroll payments for the office and ensures payroll taxes are accurate
• Reviews employment agreement and modifications and updates salary calculations based on local and company requirements
• Ensures staff financial compliance with timekeeping policy and procedures
• Initiates cash disbursement requests for fieldwork implementation
• Ensures accurate and timely processing of invoices, advances and reimbursements, cheques and wire transfer payments.
• Verifies vendor invoices for accuracy, expenses, and project accounting codes
• Ensures requests for payments have appropriate approvals and support documents
• Performs monthly bank reconciliations and routinely monitors bank account balances
• Ensures petty cash is maintained according to maximum petty cash policy, and that all petty cash procedures are followed.
• Maintains files on grant/procurement/subcontractor documents and modifications as applicable
• Supports periodic cash counts.
• Ensures all reconciliations, schedules, fund analysis and presentation of complex financial transactions are completed within 60 days of fiscal year-end
• Ensures non-billable expenses are thoroughly reviewed and kept to a minimum
• Develops and implements best practices, policies and procedures in full adherence to regulatory requirements
• Advises the Finance Manager on financial efficiency measures and conducts reporting on a weekly basis.
• Acts on guidance from Finance Manager and Director of Finance and Administration regarding cash management

Vacancy Requirements
Required

• Excellent spoken and written skills in English (additional languages a plus).
• Keen attention to detail
• Ability to be patient and to work well within a global team
• Ability to cope well under pressure, work occasionally irregular hours and meet tight deadlines
• A minimum of 3 years of relevant experience (e.g., Accounts, Finance, Economics, Commerce field)
• Demonstrated interest in humanitarian and development work, foreign affairs

Desirable
• A BA or Master's degree in Accounts, Finance, Economics, Commerce, or a relevant field
• Proficiency in computer applications (XERO, Quick books, petty cash, Excel etc)
• Valid membership in

Work Hours: 8


Experience in Months: 36

Level of Education:
Associate Degree

Job application procedure
• All applicants should send their cover letter, CV and the job application form (see attached on vacancy post) in separate PDF files, each labelled: “CL/CV – Full name of Applicant'' with the email subject line clearly expressed: “Name – Office Accountant". Three references should also be included. Email: careers@samuelhall.org 


All Jobs

QUICK ALERT SUBSCRIPTION

Job Info
Job Category: Accounting/ Finance jobs in Kenya
Job Type: Full-time
Deadline of this Job: 31 July 2022
Duty Station: Nairobi
Posted: 21-07-2022
No of Jobs: 1
Start Publishing: 21-07-2022
Stop Publishing (Put date of 2030): 21-07-2065
Apply Now
Notification Board

Join a Focused Community on job search to uncover both advertised and non-advertised jobs that you may not be aware of. A jobs WhatsApp Group Community can ensure that you know the opportunities happening around you and a jobs Facebook Group Community provides an opportunity to discuss with employers who need to fill urgent position. Click the links to join. You can view previously sent Email Alerts here incase you missed them and Subscribe so that you never miss out.

Caution: Never Pay Money in a Recruitment Process.

Some smart scams can trick you into paying for Psychometric Tests.