Office Administrator (Automotive) job at Summit Recruitment and search
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675 Days Ago
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Vacancy title:
Office Administrator (Automotive)

[ Type: FULL TIME , Industry: Consulting , Category: Admin & Office ]

Jobs at:

Summit Recruitment and search

Deadline of this Job:
09 January 2023  

Duty Station:
Within Kenya , Nairobi , East Africa

Summary
Date Posted: Monday, December 26, 2022 , Base Salary: Not Disclosed

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JOB DETAILS:
Key Requirements
• Keep up to date assets register and share reports on assets movement on quarterly basis.
• Carry out annual physical assets count and provide detailed analysis of assets condition, variances and other related issues to the supervisor.
• Keep the working environment tidy and clean.
• Ensure general cleaning is carried out once every month.
• Coordinate for scheduled staff meetings; keep attendance registers and meeting minutes.
• Document office related incidents and report to the supervisor appropriately.
• Prepare procurement plans for office consumables/ stationery and manage their usage.
• Keep up to date records of office consumables/stationery usage.
• Renewal of all company licenses- Trading licenses, fire prevention licenses, registration of a work pace, advertising licenses, motor vehicle licenses and inspection.
• Managing petty cash for all branches.
• Updating all staff attendance register for all branches.
• Payment of all utility bills- Electricity, water, airtime and internet.
• Receive and screen phone calls appropriately.
• Ensure staffs travel and accommodation while on official duty is well coordinated.
• Provide to finance sufficient support documents for travel and hotel invoices.
• Initiate procurements of goods and services in a timely manner.
• Keep up to date procurement status reports.
• Provide sufficient support documents to finance teams on all procurements carried out.
• Work with Finance teams to ensure supplier payments are communicated to them with complete details of the bills being processed.
• Staff biometric registration and removal.
• PA to managing director.

Qualifications
• Relevant bachelor’s degree.
• Must have a minimum CPA II.
• Must have 3 years of experience as an office administrator and management.
• Excellent problem-solving skills with strong energy, enthusiasm and confidence.
• Self-motivated and proactive and has ability to work to meet deadlines.
• Flexibility and adaptability.
• Good organizational skills and attention to detail.
• Integrity, confidentiality and trustworthiness.
• Good communication skills

Work Hours: 8


Experience in Months: 36

Level of Education:
Professional Certificate

Job application procedure
• Interested and qualified? Click here to apply

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QUICK ALERT SUBSCRIPTION

Job Info
Job Category: Administrative jobs in Kenya
Job Type: Full-time
Deadline of this Job: 09 January 2023
Duty Station: Nairobi
Posted: 26-12-2022
No of Jobs: 1
Start Publishing: 26-12-2022
Stop Publishing (Put date of 2030): 26-12-2065
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