Company Overview

Incorporated in 2007, Power Group Technologies Limited stands as a premier provider of cutting-edge power systems, HVAC and infrastructure solutions across Africa. Anchored in Nairobi, Kenya, and Dar-es-Salaam, Tanzania, our firm boasts a distinguished client portfolio in both nations. We excel in delivering top-notch power systems and infrastructure installations with precision, adhering to timelines and fiscal parameters. Our unwavering dedication to providing unparalleled customer experiences and satisfaction sets us apart. As we continue to thrive, our strategic vision is to extend these exceptional standards of service throughout the entirety of the African continent.

Job Summary

Power Group Technologies, a leading provider of enginsering, power, and technology solutions, is seeking a highly organized and detail-oriented Office Administrator to support the smooth and efficient running of daily office operations. The ideal candidate will play a key role in coordinating administrative functions, ensuring effective communication, and maintaining proper office systems from documentation to general office support.

Duties and Responsibilities

• Oversee facilities, maintenance, space planning & utilization, security, and utilities
• Manage flect operations, fuel, maintanance, optimal utilization, and driver performance
• Supervise office administration, supplies, reception, and courier services
• Ensure efficient administrative systems, records, and office workflows
• Provide administrative support to management and departments
• Coordinate staff travel and corporate taxi services
• Ensure licensing, permits, and regulatory compliance are up to date
• Manage records, contracts, and company registry systems
• Coordinate ICT support services and vendor performance
• Support implementation of Quality, Health, Safety & Environment systems (ISO 9001 & 45001)
• Provide leadership, direction, supervision, and build a high-performing administrative team.

Qualifications & Experience

• Bachelor's degree in business administration, Facilities Management, or related field from a recognized institution.
• At least 3 years' progressive experience in a similar role in the Power and Energy Sector.
• Strong knowledge of facilities, fleet, and corporate services management
• Experience in compliance, vendor management, and team leadership
• Strong understanding of statutory requirements, licensing, and compliance frameworks in Kenya
• Proficiency in MS Office and operational systems
• Strong leadership, coordination, and vendor management skills
• Demonstrated experience in budget management, cost control, and operational efficiency improvement
• Experience in Human Resource management functions will be an added advantage.

• Oversee facilities, maintenance, space planning & utilization, security, and utilities
• Manage flect operations, fuel, maintanance, optimal utilization, and driver performance
• Supervise office administration, supplies, reception, and courier services
• Ensure efficient administrative systems, records, and office workflows
• Provide adminisirative support to management and departments
• Coordinate staff travel and corporate taxi services
• Ensure licensing, permits, and regulatory compliance are up to date
• Manage records, contracts, and company registry systems
• Coordinate ICT support services and vendor performance
• Support implementation of Quality, Health, Safety & Environment systems (ISO 9001 & 45001)
• Provide leadership, direction, supervision, and build a high-performing administrative team.

• Strong knowledge of facilities, fleet, and corporate services management
• Experience in comoliance, vendor management, and team leadership
• Strong understanding of statutory requirements, licensing, and compliance frameworks in Kenya
• Proficiency in MS Office and operational systems
• Strong leadership, coordination, and vendor management skills
• Demonstrated experience in budget management, cost control, and operational efficiency improvement

• Bachelor's degree in business administration, Facilities Management, or related field from a recognized institution.
• At least 3 years' progressive experience in a similar role in the Power and Energy Sector.
• Experience in Human Resource management functions will be an added advantage.