Syngenta is a leading science-based agtech company. We help millions of farmers around the world to grow safe and nutritious food, while taking care of the planet.

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Office & HSE Administrator

Job Type

Full Time

Qualification

BA/BSc/HND

Experience

7 years

Location

Nairobi

Job Field

Administration / Secretarial , Safety and Environment / HSE

Role Purpose

Ensures seamless office operations while championing workplace health, safety, and environmental compliance; coordinates administrative functions and maintains a secure, efficient work environment through proactive facility management and HSE standard implementation.

Accountabilities

Office Operations & Administration

• Facility management and maintenance- Manages the office administration budget and ensure all services are provided in a timely and efficient manner.
• All Vendor/supplier relationship management - ensure timely issue of POs, confirmation of goods and service delivery and payment to vendors within stipulated procurement guidelines
• Documentation and record keeping of all defined budget and expenditure for all activities within the administrative scope.
• Resource and inventory management for the office

Health, Safety & Environment

• Drives workplace safety, environmental compliance, and sustainable practices through effective policy implementation and monitoring.
• Manages safety audits, emergency response planning, and environmental initiatives while delivering comprehensive safety training programs.
• Ensures regulatory compliance, promotes safety awareness, and maintains HSE management systems to protect personnel, assets, and the environment.

Administrative process optimization

• Support liaison with indirect procurement for all relevant goods and services.
• Planning and organizing all commercial meetings.
• Logistics and travel support for all commercial teams.
• Fleet management – vendor management and maintenance .
• Compliance reporting
• Customer communication liaison for all commercial teams,
• Support of all tendering processes.

Qualifications

KNOWLEDGE, EXPERIENCE & CAPABILITIES

Critical experience and knowledge

• University Degree in Business Management/Administration or other related field.
• Minimum 7 years experience in HSE and office administrative roles.

• Facility management and maintenance- Manages the office administration budget and ensure all services are provided in a timely and efficient manner.
• All Vendor/supplier relationship management - ensure timely issue of POs, confirmation of goods and service delivery and payment to vendors within stipulated procurement guidelines
• Documentation and record keeping of all defined budget and expenditure for all activities within the administrative scope.
• Resource and inventory management for the office
• Drives workplace safety, environmental compliance, and sustainable practices through effective policy implementation and monitoring.
• Manages safety audits, emergency response planning, and environmental initiatives while delivering comprehensive safety training programs.
• Ensures regulatory compliance, promotes safety awareness, and maintains HSE management systems to protect personnel, assets, and the environment.
• Support liaison with indirect procurement for all relevant goods and services.
• Planning and organizing all commercial meetings.
• Logistics and travel support for all commercial teams.
• Fleet management – vendor management and maintenance .
• Compliance reporting
• Customer communication liaison for all commercial teams,
• Support of all tendering processes.

• University Degree in Business Management/Administration or other related field.
• Minimum 7 years experience in HSE and office administrative roles.