About The Role

We are looking for an organized and detail-oriented Operations Coordinator. This is not a role for someone who just wants to check off isolated tasks. We need a central coordinator who can take ownership of the business's day-to-day moving parts, from tracking budgets to managing project timelines.

Who You Are

A Reliable Coordinator: You enjoy being the "middle person" who connects the field team, the clients, and the office.

Detail-Oriented: You notice when a number is off or a deadline is slipping before it becomes a problem.

Practical Communicator: You speak and write clearly. You are comfortable talking to a client about a schedule change or following up with a subcontractor on a late delivery.

Organized: You don't need a manual for every small task. You see what needs to be done to keep a project on track and you do it.

Tech-Savvy: You are comfortable working in Monday.com and accounting software, and you can pick up new tools quickly.

Requirements:

• Candidates from South Africa or Ethiopia preferred.
• Proven experience in a role that combines administration, basic finance, and project coordination.
• Strong English communication skills (written and verbal).

Your Responsibilities

Accounting & Finance Support

• Budget Tracking: Keep a close eye on project costs and general financial oversight.
• Invoicing: Manage all billing and outgoing invoices for the business.
• Software: Use QuickBooks (or similar accounting tools) to keep records accurate.

Operations Coordination

• Scheduling: Organize jobs, manage timelines, and ensure everyone knows where they need to be.
• Communication: Act as the main point of contact for clients, subcontractors, and painters.
• Logistics: Order materials and supplies to ensure projects move forward without delays.

Administrative Tasks

• Documentation: Create purchase orders (POs) and maintain organized digital records.
• Data Entry: Keep internal systems updated with accurate information.
• Support: Assist with internal processes to keep the office running smoothly.

Systems & Tools

• Project Management: Use Monday.com (or similar tools) to track every stage of a project.
• Multi-tasking: Navigate multiple software systems simultaneously without losing track of details.

• Budget Tracking: Keep a close eye on project costs and general financial oversight.
• Invoicing: Manage all billing and outgoing invoices for the business.
• Software: Use QuickBooks (or similar accounting tools) to keep records accurate.
• Scheduling: Organize jobs, manage timelines, and ensure everyone knows where they need to be.
• Communication: Act as the main point of contact for clients, subcontractors, and painters.
• Logistics: Order materials and supplies to ensure projects move forward without delays.
• Documentation: Create purchase orders (POs) and maintain organized digital records.
• Data Entry: Keep internal systems updated with accurate information.
• Support: Assist with internal processes to keep the office running smoothly.
• Project Management: Use Monday.com (or similar tools) to track every stage of a project.
• Multi-tasking: Navigate multiple software systems simultaneously without losing track of details.

• Detail-oriented
• Clear communication (written and verbal)
• Organization
• Tech-savvy (Monday.com, accounting software)
• Ability to pick up new tools quickly
• Basic finance understanding
• Project coordination
• Multi-tasking

• Proven experience in a role that combines administration, basic finance, and project coordination.
• Strong English communication skills (written and verbal).