Background

In 4 short years, Kipawa has grown from a one-person operation out of Nairobi into one of the leading recruitment and executive search firms in Kenya. An employers ability to attract and retain talent has never been more critical but with so many traditional recruitment agencies struggling to adapt. Kipawa understands the specific requirements and c...

Main purpose of this Role:

Coordinates and continuously improves the day-to-day operational activities of the company (including logistics, documentation, warehouse, and supply-chain processes), ensuring efficiency, quality, and compliance with local regulations and company standards.

Key responsibilities:

• Manage and oversee day-to-day operational activities, including shipment coordination,documentation, and warehouse or distribution workflows.
• Ensure all shipment documentation is complete and accurate, and that shipments comply with local regulations of the receiving country.
• Ensure local operations meet agreed service levels, cost targets, and quality standards.
• Implement and follow standardised operating procedures issued by the management, adapting them where necessary to local legal or market requirements.
• Ensure compliance with local regulatory requirements, customs procedures, and shipping/trade documentation standards (Incoterms, certificates of origin, import/export licences, etc.) applicable in the country.
• Maintain accurate, up-to-date records within the company's internal data and ERP systems for all local operations.
• Coordinate and support local staff, contractors, and third-party service providers (carriers, forwarders, warehouses, customs agents) operating in the country.
• Oversee warehouse operations including stock receipts, storage, bagging, repacking, mixing activities where applicable, inventory accuracy and dispatch readiness.
• Oversee inventory shrink control, HSE (Health, Safety, and Environment) standards and safety management
• Manage clearing agents, port/border customs procedures, and transit logistics optimization.
• Coordinate routine maintenance, servicing and operational readiness of local production and warehouse equipment.
• Monitor local operational performance and report regularly to the direct manager and dotted-line/functional manager.
• Analyse local performance data and propose improvements to increase efficiency, reduce cost, and improve customer satisfaction.
• Proactively identify and help resolve operational issues arising in the country, informing relevant parties in a timely manner.
• Escalate unclear situations or problems, as well as matters beyond individual authority to the direct manager and/or dotted-line / functional manager.
• Share local market knowledge and experience with colleagues, contributing to shared, more effective ways of working across the region.
• Perform other duties as reasonably assigned by management – including Country Manager, dotted-line/functional manager and other management representatives.

Additional Requirements:

• Perform duties independently while maintaining the highest standards of integrity, professionalism and ethical conduct.
• Use clear, solution-oriented, and professional language with all internal and external stakeholders.
• Contribute to a positive, collaborative environment, resolving workplace conflicts constructively through established management channels.

• Manage and oversee day-to-day operational activities, including shipment coordination,documentation, and warehouse or distribution workflows.
• Ensure all shipment documentation is complete and accurate, and that shipments comply with local regulations of the receiving country.
• Ensure local operations meet agreed service levels, cost targets, and quality standards.
• Implement and follow standardised operating procedures issued by the management, adapting them where necessary to local legal or market requirements.
• Ensure compliance with local regulatory requirements, customs procedures, and shipping/trade documentation standards (Incoterms, certificates of origin, import/export licences, etc.) applicable in the country.
• Maintain accurate, up-to-date records within the company's internal data and ERP systems for all local operations.
• Coordinate and support local staff, contractors, and third-party service providers (carriers, forwarders, warehouses, customs agents) operating in the country.
• Oversee warehouse operations including stock receipts, storage, bagging, repacking, mixing activities where applicable, inventory accuracy and dispatch readiness.
• Oversee inventory shrink control, HSE (Health, Safety, and Environment) standards and safety management
• Manage clearing agents, port/border customs procedures, and transit logistics optimization.
• Coordinate routine maintenance, servicing and operational readiness of local production and warehouse equipment.
• Monitor local operational performance and report regularly to the direct manager and dotted-line/functional manager.
• Analyse local performance data and propose improvements to increase efficiency, reduce cost, and improve customer satisfaction.
• Proactively identify and help resolve operational issues arising in the country, informing relevant parties in a timely manner.
• Escalate unclear situations or problems, as well as matters beyond individual authority to the direct manager and/or dotted-line / functional manager.
• Share local market knowledge and experience with colleagues, contributing to shared, more effective ways of working across the region.
• Perform other duties as reasonably assigned by management – including Country Manager, dotted-line/functional manager and other management representatives.

• Integrity
• Professionalism
• Ethical conduct
• Clear, solution-oriented, and professional language
• Collaboration
• Conflict resolution
• Logistics management
• Documentation management
• Warehouse operations
• Supply chain processes
• Regulatory compliance
• Data analysis
• Performance monitoring
• ERP systems
• HSE standards
• Customs procedures
• Inventory management

• BA/BSc/HND