Background

AGL (Africa Global Logistics), the reference multimodal logistics operator in Africa, is part of the MSC family. With 23,000 employees in 50 countries, the company connects Africa to Africa and to the rest of the world. AGL relies on its 250 subsidiaries in Africa, Haiti, Timor and Indonesia to provide port, ocean, logistics and railway solutions.

Mission Description

• Responsible for supporting the operations execution of assigned ANT jobs and files.
• Coordinate with ANT job owners and file operators/supervisors and the back office to ensure the execution of the assigned jobs and files documentation in the applicable operating system(s) is done as per company SOP and policy.
• Ensure all files are handled with utmost confidentiality and compliance with statutory requirements and company policy
• Operationally responsible for all archiving functions at ANT – Physical archiving (on and offsite) as well as online archiving (EDOC).
• Physical archiving of all ANT files in coordination with all file operators /supervisors.
• Online archiving of all ANT files in the online archive /record systems EDOC / SARISSA in coordination with all file operators /supervisors.
• Support the administrative requirements of the ANT facilities and staff and to ensure operations as per company business requirements.
• Support the ordering and distribution of office supplies.
• Support and coordinate with relevant service providers daily maintenance (IT, access, security, cleaning schedules).
• Co-ordinate general approved activities (travel/ taxi/ petty cash...) for the ANT team.
• Keep Management updated on staff / facility requirements to enable normal company operations.
• Any other role as may be assigned by management from time to time.
• Alternate to file operators whenever necessary.

Qualifications

Diploma in business management or related field.

Experience

3 years working experience

• Supporting the operations execution of assigned ANT jobs and files.
• Coordinating with ANT job owners and file operators/supervisors and the back office to ensure the execution of the assigned jobs and files documentation in the applicable operating system(s) is done as per company SOP and policy.
• Ensuring all files are handled with utmost confidentiality and compliance with statutory requirements and company policy.
• Operationally responsible for all archiving functions at ANT – Physical archiving (on and offsite) as well as online archiving (EDOC).
• Physical archiving of all ANT files in coordination with all file operators /supervisors.
• Online archiving of all ANT files in the online archive /record systems EDOC / SARISSA in coordination with all file operators /supervisors.
• Supporting the administrative requirements of the ANT facilities and staff and to ensure operations as per company business requirements.
• Supporting the ordering and distribution of office supplies.
• Supporting and coordinating with relevant service providers daily maintenance (IT, access, security, cleaning schedules).
• Co-ordinating general approved activities (travel/ taxi/ petty cash...) for the ANT team.
• Keeping Management updated on staff / facility requirements to enable normal company operations.
• Any other role as may be assigned by management from time to time.
• Alternate to file operators whenever necessary.

• Archiving
• Confidentiality
• Compliance
• SOP
• Administrative Support
• Office Supplies Management
• Service Provider Coordination
• Travel Coordination
• Petty Cash Management
• Staff and Facility Management

• Diploma in business management or related field.
• 3 years working experience