JOB PURPOSE

To ensure the timely and accurate processing of invoices in accordance with company policies and established payment channels such as letters of credit, open float & bank. Maintaining effective communication with suppliers on payment status and ensuring up-to-date and accurate supplier reconciliations.

RESPONSIBILITIES / KEY OBJECTIVES:

1. Ensure the accurate and efficiently processing of invoices in the Odoo system through to posted status, proactively identifying and escalating ‘exceptions’ to the appropriate stakeholders, including the Financial Accountant, Tax Manager, Requisitioner, or Contract Holder/Advisor.

2. Ensure accurate application of withholding tax on invoices and refer any queries to the Tax Manager.

3. Minimise the number of unresolved “exceptions” and review them weekly with the Financial Accountant.

4. Follow-up and resolve aged unprocessed invoice queries internally and escalate any invoices that exceed credit terms (usually 30 days from date of receipt)

5. File original supplier invoices and maintain organized, labeled records for retention.

6. Prepare reconciliations of key vendor accounts on an annual rolling basis. Review with Financial Accountant and follow up outstanding invoices.

7. Assist in the preparation of end-of-contract reconciliations as provided by the Contract Advisor/Contract Holder, escalating any issues as appropriate.

8. Participate in and contribute to process and system improvement initiatives to enhance efficiency and effectiveness.

9. Ensure all documentation for invoice processing through letters of credit is prepared and submitted.

10. Reconcile bank position and ledgers with regard to letters of credit

11. Provide ad-hoc support to the financial accounting team.

12. Assist in audit file preparation.

EDUCATION:

• Degree and CPA/ACCA part qualification.
• At least 3 years’ working experience in a similar role.
• Experience of working in the upstream &/or midstream oil and gas industry would be an added advantage.
• Experience working with the Odoo system (preferred but not essential).

SKILLS & COMPETENCIES:

• Strong interpersonal skills with a professional attitude
• Adept at dealing with individuals at levels in the organization.
• High attention to detail and quality, with “first-time right” approach
• Excellent time management and organizational skills.
• Demonstrates a proactive approach to continuous improvement.
• Professional, reliable, and accountable in all work activities.
• Collaborative team player with the ability to work effectively in cross functional teams.

• Ensure the accurate and efficiently processing of invoices in the Odoo system through to posted status, proactively identifying and escalating ‘exceptions’ to the appropriate stakeholders, including the Financial Accountant, Tax Manager, Requisitioner, or Contract Holder/Advisor.
• Ensure accurate application of withholding tax on invoices and refer any queries to the Tax Manager.
• Minimise the number of unresolved “exceptions” and review them weekly with the Financial Accountant.
• Follow-up and resolve aged unprocessed invoice queries internally and escalate any invoices that exceed credit terms (usually 30 days from date of receipt)
• File original supplier invoices and maintain organized, labeled records for retention.
• Prepare reconciliations of key vendor accounts on an annual rolling basis. Review with Financial Accountant and follow up outstanding invoices.
• Assist in the preparation of end-of-contract reconciliations as provided by the Contract Advisor/Contract Holder, escalating any issues as appropriate.
• Participate in and contribute to process and system improvement initiatives to enhance efficiency and effectiveness.
• Ensure all documentation for invoice processing through letters of credit is prepared and submitted.
• Reconcile bank position and ledgers with regard to letters of credit
• Provide ad-hoc support to the financial accounting team.
• Assist in audit file preparation.

• Strong interpersonal skills with a professional attitude
• Adept at dealing with individuals at levels in the organization.
• High attention to detail and quality, with “first-time right” approach
• Excellent time management and organizational skills.
• Demonstrates a proactive approach to continuous improvement.
• Professional, reliable, and accountable in all work activities.
• Collaborative team player with the ability to work effectively in cross functional teams.

• Degree and CPA/ACCA part qualification.
• At least 3 years’ working experience in a similar role.
• Experience of working in the upstream &/or midstream oil and gas industry would be an added advantage.
• Experience working with the Odoo system (preferred but not essential).