Background

Penda Health is an award-winning startup company that is transforming healthcare in East Africa by building a chain of outpatient health clinics that offer evidence-based medical care and unparalleled member experience at surprisingly affordable rates. Penda is ranked the Best Health Care Firm to work for in Kenya and the #26 Best company to work in Kenya...

Responsibilities

• Ensure timely and accurate posting of invoices into Xero, confirming all invoices received during the week are posted by end of the same week.
• Ensure all bills posted adhere to the three-way matching principle and verify against the warehouse tool.
• Follow up on any missing invoices and credit notes by the 20th of each month.
• Support the junior payables accountant in preparation of the weekly payment list.
• Allocate all payments in the accounting system the day after processing and circulate remittance advice to suppliers.
• Maintain updated supplier accounts reconciled monthly by the 30th against supplier statements.
• Close out all outstanding reconciling items monthly in discussion with the Lead Payables Accountant.
• Request supplier statements monthly by the 5th of the following month.
• Update urgent payment lists with payment status to enable procurement visibility.
• Resolve incoming queries on assigned supplier accounts professionally and within the week raised.
• Build and maintain strong relationships with supplier contact representatives.
• Ensure all invoices are captured in the system by the 6th of the month for monthly management accounts.
• Update the accrual tracker and listing after carrying out monthly accrual reconciliations.
• Ensure the vendor aging report is up to date at end of each period closure.
• Ensure expenses are recorded in line with budget guidelines and allocated to correct account lines and departments.
• Reconcile the credit card by the 6th of every month and perform ledger reconciliations for accruals, credit card, withholding tax and other payables accounts.
• Collaborate with the Inventory Accountant during month-end close to resolve inventory discrepancies and post or follow up on invoices and credit notes.
• Ensure all concerns raised during inventory reconciliation are resolved within one day to enable timely reconciliation.

Qualifications

• Bachelor’s degree in business management, Finance & Accounting.
• Relevant professional qualification (ACCA/CPA section IV)
• At least 3 years work experience in payables management in a busy work environment preferably in the health industry.
• Distinctly self-motivated and capable of handling multiple tasks without compromising on quality.
• Good technical acumen especially in MS office and Google Workspace.
• Team player with the ability to effectively communicate and collaborate with multiple parties.
• Solid understanding of basic accounting and accounting payable principles.
• A fast learner with the ability to prioritize, manage and follow projects/tasks through to completion.
• Experience in performing and participating in billing, accounts payable analysis and reconciliation with good understanding of procurement processes.
• Highly organized, analytical, detail oriented with strong time management skills.

• Ensure timely and accurate posting of invoices into Xero, confirming all invoices received during the week are posted by end of the same week.
• Ensure all bills posted adhere to the three-way matching principle and verify against the warehouse tool.
• Follow up on any missing invoices and credit notes by the 20th of each month.
• Support the junior payables accountant in preparation of the weekly payment list.
• Allocate all payments in the accounting system the day after processing and circulate remittance advice to suppliers.
• Maintain updated supplier accounts reconciled monthly by the 30th against supplier statements.
• Close out all outstanding reconciling items monthly in discussion with the Lead Payables Accountant.
• Request supplier statements monthly by the 5th of the following month.
• Update urgent payment lists with payment status to enable procurement visibility.
• Resolve incoming queries on assigned supplier accounts professionally and within the week raised.
• Build and maintain strong relationships with supplier contact representatives.
• Ensure all invoices are captured in the system by the 6th of the month for monthly management accounts.
• Update the accrual tracker and listing after carrying out monthly accrual reconciliations.
• Ensure the vendor aging report is up to date at end of each period closure.
• Ensure expenses are recorded in line with budget guidelines and allocated to correct account lines and departments.
• Reconcile the credit card by the 6th of every month and perform ledger reconciliations for accruals, credit card, withholding tax and other payables accounts.
• Collaborate with the Inventory Accountant during month-end close to resolve inventory discrepancies and post or follow up on invoices and credit notes.
• Ensure all concerns raised during inventory reconciliation are resolved within one day to enable timely reconciliation.

• Good technical acumen especially in MS office and Google Workspace.
• Team player with the ability to effectively communicate and collaborate with multiple parties.
• Solid understanding of basic accounting and accounting payable principles.
• A fast learner with the ability to prioritize, manage and follow projects/tasks through to completion.
• Experience in performing and participating in billing, accounts payable analysis and reconciliation with good understanding of procurement processes.
• Highly organized, analytical, detail oriented with strong time management skills.

• Bachelor’s degree in business management, Finance & Accounting.
• Relevant professional qualification (ACCA/CPA section IV)