Job Purpose

Process payments for goods, works and services received by the Bank. Facilitate payments for utility bills, contract payments, goods received notes, rent on leased properties, land rent and Nairobi County rates on bank properties, and promptly respond to supplier queries.

Key Duties and Responsibilities

Roles and Responsibilities

• Receive and process goods received notes once delivery notes and receiving and inspection reports are received by the section and forward approved GRNs to finance department for payment.
• Receive and process invoices for contract payments in line with the executed contract terms.
• Receive and process foreign currency invoices and forward to External payments department for payments.
• Receive and process all utility bills (Electricity, water, telephone, internet services).
• Seek reimbursement from members of staff for expenditure beyond approved limits on postpaid facility.
• Receive and process demand notes and invoices for rent on leased properties and timely receipt of rents receivable.
• Receive and process Land rent and Nairobi city county rates for Bank properties.
• Prepare Memos for forwarding payment invoices in Finance and forward signed invoices to finance department.
• Prepare letters to service providers for replacement of sim cards, Bonga points redemption, additional lines surrender of unused lines and response to supplier queries.
• Reconciliation of paid-up bills and invoices for supplier accounts.
• Prepare monthly payment management reports.
• Implement internal and external audit recommendations.
• Any other roles and responsibilities assigned.

Qualifications

• Bachelor’s degree in Accounting or Finance from a recognized institution.
• CPA1 OR CPA 2.

Work Experience

• at least two (2) or more years in a busy accounting environment.
• Basic IT understanding of financial systems, including experience of using Oracle system.

Competencies

Technical Competencies

Acquainted with:

• Public procurement skills
• Analytical skills
• Financial management
• Reconciliation skills
• Customer service skills
• Attention to detail

Behavioral/ General Competencies

• Planning and organization - Ability to organize work, set priorities, and determine resource requirements; determine short or long-term goals and strategies to achieve them; coordinate with other stakeholders or part of the organization to accomplish goals.
• Quality orientation - Ability to check work to ensure accuracy. Adopt a disciplined approach to work and drive for closure, results, and success.
• Communication & information sharing -Ability to express information clearly and succinctly, orally and in writing, considering the audience and the nature of the information.
• Professionalism, work ethic & integrity - Ability to convey a high level of excellence and competence on delivery of duty.
• Collaboration and teamwork - Ability to work collaboratively within a group of people to achieve a common goal.
• Accountability and professional development – Ability to take and accept responsibility and outcome thereof in an open and transparent manner.
• Customer focus - Ability to demonstrate concern for the expectations of customers and prioritize them as well as convey realistic expectations to both internal and external customers.
• Resilience - Ability to withstand operational challenges and maintain momentum.

• Receive and process goods received notes once delivery notes and receiving and inspection reports are received by the section and forward approved GRNs to finance department for payment.
• Receive and process invoices for contract payments in line with the executed contract terms.
• Receive and process foreign currency invoices and forward to External payments department for payments.
• Receive and process all utility bills (Electricity, water, telephone, internet services).
• Seek reimbursement from members of staff for expenditure beyond approved limits on postpaid facility.
• Receive and process demand notes and invoices for rent on leased properties and timely receipt of rents receivable.
• Receive and process Land rent and Nairobi city county rates for Bank properties.
• Prepare Memos for forwarding payment invoices in Finance and forward signed invoices to finance department.
• Prepare letters to service providers for replacement of sim cards, Bonga points redemption, additional lines surrender of unused lines and response to supplier queries.
• Reconciliation of paid-up bills and invoices for supplier accounts.
• Prepare monthly payment management reports.
• Implement internal and external audit recommendations.
• Any other roles and responsibilities assigned.

• Public procurement skills
• Analytical skills
• Financial management
• Reconciliation skills
• Customer service skills
• Attention to detail
• Planning and organization
• Quality orientation
• Communication & information sharing
• Professionalism, work ethic & integrity
• Collaboration and teamwork
• Accountability and professional development
• Customer focus
• Resilience

• Bachelor’s degree in Accounting or Finance from a recognized institution.
• CPA1 OR CPA 2.
• Basic IT understanding of financial systems, including experience of using Oracle system.