Background

Established in 1863, the ICRC operates worldwide, helping people affected by conflict and armed violence and promoting the laws that protect victims of war. An independent and neutral organization, its mandate stems essentially from the Geneva Conventions of 1949. We are based in Geneva, Switzerland, and employ some 14,500 people in more than 80 countries. T...

Purpose

The Arabic/French speaking HR Payroll Officer works under the supervision of the Regional Payroll Hub Manager and is responsible for the accurate and timely processing of payroll of 500-1000 staffs across multiple Arabic & French speaking countries and sites within the NAI Payroll Hub. The incumbent ensures the integrity of payroll data, adheres to statutory and organizational compliance standards, and provides essential reporting for internal and external stakeholders.

Accountabilities & functional responsibilities

• Verify and validate monthly HR data with HR Officers to ensure payroll accuracy;
• Process monthly payroll, including salaries, allowances, deductions, benefits, pensions, and final dues, in compliance with organizational policies and statutory requirements;
• Coordinate payroll validation and salary disbursement processes to ensure timely payments;
• Prepare payroll reports, accounting files, bank payment files, and salary validation documentation for submission to Finance;
• Manage payroll-related queries, resolve discrepancies, and escalate issues where necessary;
• Generate and distribute monthly pay slips and maintain secure, confidential payroll records and documentation;
• Prepare, validate, and submit statutory payment schedules, ensuring timely remittance of taxes, pension, social security, and other mandatory deductions;
• Collaborate with Finance and external service providers to ensure accurate statutory filings, payments, and reporting;
• Maintain proof of statutory payments and communicate completion of statutory obligations to relevant stakeholders;
• Prepare and distribute annual tax certificates and other payroll-related documents to employees;
• Produce and maintain HR analytics and workforce reports, including headcount, new hires, exits, contract information, and salary changes across assigned countries and sites;
• Ensure payroll checklists, reports, and supporting documentation are completed, filed, and readily available for audits and operational requirements;
• Provide accurate payroll and HR data to internal stakeholders and support payroll administration across all assigned locations.

Professional experience required

• Bachelor’s degree in HR, Accounting, Finance, Business Administration, or a related field;
• Minimum 3-5 years proven experience in HR payroll processing, HR data management, HRIS management, tax administration, and statutory management;
• Arabic-speaking and / or French-speaking proficiency at C level or above is a requirement;
• Professional qualifications such as CHRP-K, CIPD, SHRM, or an Advanced Diploma in HR will be recognized if the degree is not directly related to the above-listed fields.

What we offer

• Diverse and humanitarian-minded workforce ;
• An opportunity to contribute to institutional efforts to protect and assist conflict victims worldwide;
• Training opportunities ;
• Flexible work schedule.

Additional information

• Type of Contract: 1-year Fixed term contract (renewable subject to Budget discussion and performance)
• Type of Position: Applicants must have an existing legal right to live and work in Kenya at the time of application. The ICRC will not sponsor or obtain work permits for this position.

• Verify and validate monthly HR data with HR Officers to ensure payroll accuracy;
• Process monthly payroll, including salaries, allowances, deductions, benefits, pensions, and final dues, in compliance with organizational policies and statutory requirements;
• Coordinate payroll validation and salary disbursement processes to ensure timely payments;
• Prepare payroll reports, accounting files, bank payment files, and salary validation documentation for submission to Finance;
• Manage payroll-related queries, resolve discrepancies, and escalate issues where necessary;
• Generate and distribute monthly pay slips and maintain secure, confidential payroll records and documentation;
• Prepare, validate, and submit statutory payment schedules, ensuring timely remittance of taxes, pension, social security, and other mandatory deductions;
• Collaborate with Finance and external service providers to ensure accurate statutory filings, payments, and reporting;
• Maintain proof of statutory payments and communicate completion of statutory obligations to relevant stakeholders;
• Prepare and distribute annual tax certificates and other payroll-related documents to employees;
• Produce and maintain HR analytics and workforce reports, including headcount, new hires, exits, contract information, and salary changes across assigned countries and sites;
• Ensure payroll checklists, reports, and supporting documentation are completed, filed, and readily available for audits and operational requirements;
• Provide accurate payroll and HR data to internal stakeholders and support payroll administration across all assigned locations.

• HR payroll processing
• HR data management
• HRIS management
• Tax administration
• Statutory management
• Arabic-speaking proficiency (C level or above)
• French-speaking proficiency (C level or above)

• Bachelor’s degree in HR, Accounting, Finance, Business Administration, or a related field
• Professional qualifications such as CHRP-K, CIPD, SHRM, or an Advanced Diploma in HR will be recognized if the degree is not directly related to the above-listed fields.