Background information about the job or company (e.g., role context, company overview)

Career Options Limited is a leading recruitment-consulting firm based in Nairobi Kenya and offering specialized services to effectively manage the entire recruitment process for companies based in Africa and Middle East. We cover various business verticals like Oil and Gas, Power, Green Energy, Engineering, Retail, FMCG, Information Technology, Banking an...

Responsibilities or duties

Manage and process employee timekeeping records to ensure accuracy and compliance with company policies, contractual requirements, and applicable regulations.

Input, maintain, and reconcile employee work hours in the payroll system, ensuring accuracy and timeliness of payroll processing.

Review and verify timesheets, time logs, and payroll data submitted by employees for discrepancies and resolve any identified issues.

Ensure compliance with federal, local, and international labor laws regarding work hours, payroll, and overtime regulations.

Prepare and process bi-weekly, semi-monthly, or monthly payroll as required, including calculation of overtime, holiday, and leave hours.

Generate and provide standardized and ad-hoc timekeeping and payroll reports for management and client review.

Serve as the primary point of contact for employees regarding payroll and timekeeping-related inquiries, providing resolutions promptly and accurately.

Conduct periodic audits of timekeeping records and support internal and external payroll audits, maintaining compliance with company and client contract policies.

Maintain strict confidentiality of payroll information and employee data, adhering to company privacy policies and relevant regulations.

Provide training and support to employees on timekeeping procedures, usage of systems, and compliance guidelines.

Assist in implementing and maintaining timekeeping policies, processes, and software tools to improve data accuracy and efficiency.

Qualifications or requirements (e.g., education, skills)

High school diploma or equivalent. Proficiency in timekeeping/payroll systems, including accurate data entry and reporting.

Strong understanding of payroll procedures and applicable labor laws.

Excellent communication and customer service skills with proficiency in written and verbal English. Must be proficient with Microsoft Office Suite, particularly Excel, and other related software or platforms.

Must be in possession of a valid passport and be able to travel internationally.

Passport should be valid for a minimum of one (1) year or more at the time of hiring. Ability to successfully pass contract medical requirements and maintain requirements for the duration of deployment. Must be able to obtain and maintain facility credentials/authorization.

Experience needed

1 - 3 years of relevant experience in payroll, time management, or administrative support roles.

• Manage and process employee timekeeping records to ensure accuracy and compliance with company policies, contractual requirements, and applicable regulations.
• Input, maintain, and reconcile employee work hours in the payroll system, ensuring accuracy and timeliness of payroll processing.
• Review and verify timesheets, time logs, and payroll data submitted by employees for discrepancies and resolve any identified issues.
• Ensure compliance with federal, local, and international labor laws regarding work hours, payroll, and overtime regulations.
• Prepare and process bi-weekly, semi-monthly, or monthly payroll as required, including calculation of overtime, holiday, and leave hours.
• Generate and provide standardized and ad-hoc timekeeping and payroll reports for management and client review.
• Serve as the primary point of contact for employees regarding payroll and timekeeping-related inquiries, providing resolutions promptly and accurately.
• Conduct periodic audits of timekeeping records and support internal and external payroll audits, maintaining compliance with company and client contract policies.
• Maintain strict confidentiality of payroll information and employee data, adhering to company privacy policies and relevant regulations.
• Provide training and support to employees on timekeeping procedures, usage of systems, and compliance guidelines.
• Assist in implementing and maintaining timekeeping policies, processes, and software tools to improve data accuracy and efficiency.

• Proficiency in timekeeping/payroll systems, including accurate data entry and reporting.
• Strong understanding of payroll procedures and applicable labor laws.
• Excellent communication and customer service skills with proficiency in written and verbal English.
• Proficiency with Microsoft Office Suite, particularly Excel, and other related software or platforms.

• High school diploma or equivalent.
• Finance, Accounting And Assurance Services
• Must be in possession of a valid passport and be able to travel internationally.
• Passport should be valid for a minimum of one (1) year or more at the time of hiring.
• Ability to successfully pass contract medical requirements and maintain requirements for the duration of deployment.
• Must be able to obtain and maintain facility credentials/authorization.