sans-serif; font-size: 12pt;">Vacancy title:
Personal Assistant

Jobs at:
Beth International

Deadline of this Job:
13th November 2018

Duty Station:
Nairobi, Kenya

Summary
Date Posted: 7th November 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

About the Company

JOB DETAILS:

Beth International is a home-grown Kenyan company trading in modern quality crafts such as: African artifacts, jewellery, textiles, and home décor. They are seeking to hire a Personal Assistant who will be tasked with providing efficient and responsive administrative, organizational and logistics service to the Managing Director and the Chief operating officer.

Responsibilities

•  Reading, monitoring and responding to their emails and preparing correspondence
  
•  Managing their electronic diary, preparing papers for meetings, booking meetings, taking dictation and writing minutes
  
•  Filter general information, queries, emails, phone calls and invitations to the Managing Director
  
•  Ensure that all the Managing Directors accounts & expenses are taken care of and up to date
  
•  Organizing travel and preparing complex travel itineraries
  
•  Planning, organizing and managing events on behalf of the MD & COOor Company.
  
•  Reviewing all pending communication from managers and staff that needs approval of the MD & COO
  
•  Attending events/meetings as the principal’s representative as and when directed
  
•  Preparing and managing the budget availed by the MD & COO
  
•  Conducting research, writing reports and preparing presentations and executive summaries
  
•  Follow up on projection of needs (fuel, inventory, allowance, transport requirement) and forward requirements
  
•  Works with the Strategic team in coordinating the MD & COO’s PR & Marketing activities and speaking engagements
  

Qualifications

•  Bachelor degree or equivalent.
  
•  Minimum of 3-5 years experience as a Personal Assistant
  
•  Good knowledge and experience in using Microsoft Office
  
•  Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  
• Proactive – Competently deal with situations in their boss’s absence and be confident enough to delegate work
  
•  Possess strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and customers
  
•  Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
  
• Forward looking thinker, who actively seeks opportunities and proposes solutions

Job application procedure
If you are up to the challenge, possess the necessary qualification and experience, please send your CV only quoting the job title on the email subject (Personal Assistant) to vacancies@bethinternational.com  before 13th November 2018. Kindly indicate current/last salary on your CV.