Job Summary

Our client is seeking a highly organized, proactive, and detail-oriented Personal Assistant to provide comprehensive administrative and personal support to senior management. The role requires professionalism, discretion, and the ability to ensure seamless day-to-day executive operations.

Key Responsibilities

• Manage and maintain executive calendar (meetings, appointments, reminders)
• Coordinate internal and external meetings, prepare agendas, and take minutes
• Serve as first point of contact for calls, emails, and visitors
• Draft, proofread, and format correspondence, reports, and presentations
• Organize travel arrangements (flights, accommodation, itineraries)
• Prepare and reconcile expense claims and basic reports
• Maintain organized physical and electronic filing systems
• Track action items, deadlines, and follow-ups
• Coordinate communication between executive and departments
• Handle confidential and sensitive information with discretion
• Prepare documents for approvals and signatures
• Manage office supplies and purchase requests
• Provide basic HR and administrative coordination support
• Run official and personal errands as required
• Ensure smooth daily operations of the executive office

Qualifications & Requirements

• Diploma or Bachelor’s Degree in Business Administration or related field
• Minimum 1 year experience in a similar role (added advantage)
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Proficiency in MS Word, Excel, PowerPoint, and email applications
• High level of integrity and confidentiality
• Ability to work under pressure and meet deadlines
• Professional, proactive, and detail-oriented

• Manage and maintain executive calendar (meetings, appointments, reminders)
• Coordinate internal and external meetings, prepare agendas, and take minutes
• Serve as first point of contact for calls, emails, and visitors
• Draft, proofread, and format correspondence, reports, and presentations
• Organize travel arrangements (flights, accommodation, itineraries)
• Prepare and reconcile expense claims and basic reports
• Maintain organized physical and electronic filing systems
• Track action items, deadlines, and follow-ups
• Coordinate communication between executive and departments
• Handle confidential and sensitive information with discretion
• Prepare documents for approvals and signatures
• Manage office supplies and purchase requests
• Provide basic HR and administrative coordination support
• Run official and personal errands as required
• Ensure smooth daily operations of the executive office

• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Proficiency in MS Word, Excel, PowerPoint, and email applications
• High level of integrity and confidentiality
• Ability to work under pressure and meet deadlines
• Professional, proactive, and detail-oriented

• Diploma or Bachelor’s Degree in Business Administration or related field
• Minimum 1 year experience in a similar role (added advantage)