THE ORGANIZATION

Browns Plantations Kenya Limited (formerly James Finlay Kenya Limited) is part of the Browns Plantations Group. Browns is the largest and most profitable listed corporation in Sri Lanka. It is headquartered in Sri Lanka and has a proud heritage in operating plantation businesses, in Sri Lanka, Sierra Leone, and Kenya. Browns Plantations Kenya Limited is based in Kericho and Bomet counties, it has over 5000 Hectares of Tea and over 2000 Hectares of forestry. There are four tea factories, nine tea estates, a sawmill, and forestry operation. Browns Plantations Kenya Limited recognizes sustainability for its long-term success and believes that sustainability goes beyond just reducing our environmental footprint; it also involves empowering communities, promoting diversity and inclusion, and ensuring child safety. Through our sustainability practices, Browns Plantations Kenya Limited is striving to build a better future for the environment and society.

We invite applications for the post of Personal Assistant to the Directors which has arisen in our Central Services Division

THE JOB

Reporting to the Director / Chief Executive Officer and the Human Resource Director, the job holder is responsible for providing efficient and effective Personal Assistant services to the Directors. This includes offering guidance to staff and visitors to the head offices, coordination and supervision of the company guesthouses, management staff clubs and support staff at the Head Office.

The Job will be based in Kericho

KEY RESPONSIBILITIES

• Coordinate all correspondence to/from Director/ Chief Executive Officer and the Human Resource Director’s offices.
• Ensure the effective calendar of appointments, and coordinate appointments.
• Maintain and update management staff personnel records and registers.
• Ensure effective filling system in the department i.e both hard & soft.
• Prepare monthly and quarterly reports, including confidential reports for management staff and labour related statistics for Human Resource metrics reports.
• Have the Human Resource Department and Head Office is audit ready by ensuring audit requirements are complied with.
• Provide support towards employee recruitment processes.
• Coordinate Human Resource Department monthly meetings.
• Coordinate and supervise Company guest houses operations e.g. guest house reservations, hotel bookings for company’s visitors etc.
• Oversee and enforce all the operations within the clubs to ensure quality, consistent, and efficient services to customer satisfaction.
• Responsible for printing letterheads, complementary slips and business cards for the company.
• Coordinate travel arrangements, itineraries, and logistics in liaison with the Director/Chief Executive Officer.
• In liaison with other Personal Assistants, organise company events i.e. merit awards, sports days etc.
• Supervise company club operations such as swimming pools and gym operations and ensure safety standards are adhered to.

MINIMUM REQUIREMENTS

• Diploma in Business Administration, Secretarial Studies, Human Resource Management or any business related course.
• 5 years’ experience in a similar role.
• Computer literate with knowledge of ERP and MS Office is essential.
• Good knowledge of H I T / Sage 300 will be an added advantage
• Excellent communication, organizational and interpersonal skills
• Good organising and planning skills
• Ability to work independently, prioritize tasks, and meet deadlines.
• Proven strong supervisory, administrative, and problem solving skills

• Coordinate all correspondence to/from Director/ Chief Executive Officer and the Human Resource Director’s offices.
• Ensure the effective calendar of appointments, and coordinate appointments.
• Maintain and update management staff personnel records and registers.
• Ensure effective filling system in the department i.e both hard & soft.
• Prepare monthly and quarterly reports, including confidential reports for management staff and labour related statistics for Human Resource metrics reports.
• Have the Human Resource Department and Head Office is audit ready by ensuring audit requirements are complied with.
• Provide support towards employee recruitment processes.
• Coordinate Human Resource Department monthly meetings.
• Coordinate and supervise Company guest houses operations e.g. guest house reservations, hotel bookings for company’s visitors etc.
• Oversee and enforce all the operations within the clubs to ensure quality, consistent, and efficient services to customer satisfaction.
• Responsible for printing letterheads, complementary slips and business cards for the company.
• Coordinate travel arrangements, itineraries, and logistics in liaison with the Director/Chief Executive Officer.
• In liaison with other Personal Assistants, organise company events i.e. merit awards, sports days etc.
• Supervise company club operations such as swimming pools and gym operations and ensure safety standards are adhered to.

• Computer literate with knowledge of ERP and MS Office is essential.
• Excellent communication, organizational and interpersonal skills
• Good organising and planning skills
• Ability to work independently, prioritize tasks, and meet deadlines.
• Proven strong supervisory, administrative, and problem solving skills

• Diploma in Business Administration, Secretarial Studies, Human Resource Management or any business related course.
• 5 years’ experience in a similar role.
• Computer literate with knowledge of ERP and MS Office is essential.
• Good knowledge of H I T / Sage 300 will be an added advantage
• Excellent communication, organizational and interpersonal skills
• Good organising and planning skills
• Ability to work independently, prioritize tasks, and meet deadlines.
• Proven strong supervisory, administrative, and problem solving skills