Job Purpose

The Personnel/Administrative Assistant will provide comprehensive administrative and human resource support services to ensure efficient day-to-day operations within the designated department or unit. The role supports staff administration, records management, and coordination of office activities.

• Provide administrative support to the department, including preparation of correspondence, reports, and official documentation.
• Maintain accurate personnel records, ensuring confidentiality and proper filing of employee information.
• Assist in processing staff documentation such as leave applications, confirmations, transfers, and contract renewals.
• Coordinate meetings, prepare minutes, and follow up on action points.
• Support recruitment processes by organizing interview schedules, receiving applications, and maintaining recruitment records.
• Manage office supplies and coordinate procurement requests in line with internal procedures.
• Handle incoming and outgoing correspondence, ensuring timely response and routing.
• Support compliance with university administrative policies and procedures.
• Maintain updated databases and electronic records systems.
• Perform any other administrative duties as assigned by the supervisor.