Portfolio Senior Assistant
- Dashboard
- Job Detail
<div itemscope itemtype='http://schema.org/JobPosting'>
<div itemprop='title' style='display:none'>Portfolio Senior Assistant</div>
<div itemprop='datePosted' style='display:none'>2025-09-25T09:13:12+00:00</div>
<div itemprop='hiringOrganization' itemscope itemtype='http://schema.org/Organization'>
<div itemprop='name' style='display:none'>United Nations Office for Project Services</div>
<div itemprop='logo' style='display:none'>https://cdn.greatkenyanjobs.com/jsjobsdata/data/employer/comp_8865/logo/united%20nations.png</div>
<div itemprop='url' style='display:none'>https://www.unops.org/</div>
</div>
<div itemprop='employmentType' style='display:none'>FULL_TIME</div>
<div itemprop='jobLocation' itemscope itemtype='http://schema.org/Place'>
<div itemprop='address' itemscope itemtype='http://schema.org/PostalAddress'>
<div itemprop='streetAddress' style='display:none'></div>
<div itemprop='addressLocality' style='display:none'>Kenya</div>
<div itemprop='addressRegion' style='display:none'>Nairobi</div>
<div itemprop='postalCode' style='display:none'>00100</div>
<div itemprop='addressCountry' style='display:none'>Kenya</div>
</div>
</div>
<div itemprop='industry' style='display:none'>Nonprofit, and NGO</div>
<div itemprop='occupationalCategory' style='display:none'>Human Resources</div>
<div itemprop='baseSalary' itemscope itemtype='http://schema.org/MonetaryAmount'>
<div itemprop='currency' style='display:none'>KES</div>
<div itemprop='value' itemscope itemtype='http://schema.org/QuantitativeValue' style='display:none'>
<div itemprop='value' style='display:none'></div>
<div itemprop='unitText' style='display:none'>MONTH</div>
</div>
</div>
<div itemprop='validThrough' style='display:none'>2025-10-11T17:00:00+00:00</div>
<div itemprop='jobLocationType' style='display:none'></div>
<div itemprop='applicantLocationRequirements' style='display:none'>Kenya</div>
<div itemprop='workHours' style='display:none'>8</div>
<div itemprop='description' style='display:none'><p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Summary of Key Functions </strong></span></p>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Implementation of operational strategies and procedures;</span></p>
<ul>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Financial and Administrative Support</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Knowledge building and knowledge sharing.</span></li>
</ul>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Financial and Administrative Support</strong></span></p>
<ul>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Assist with administrative tasks and regular monitoring of all budgetary, financial, procurement, and routine aspects of project delivery;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Assist with the preparation and processing of budgets and required formats in compliance with UNOPS requirements for internal approval, review of budgets to confirm if funds are available; run budget reports including transaction details and exceptions; Monitor expenditures, verification for accuracy of expenditure requests (invoices, TEC) and availability of funds, completeness of documentation submitted;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Manage administrative arrangements (e.g., logistics) for conferences/ capacity -building workshops, meetings, and events;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Interact with colleagues, clients, and partners to exchange information on administrative issues and seek cooperation. Resolution of routine administrative and process problems, referring complex issues to the supervisor with recommendations for a course of action;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Create Requisitions and Purchase Orders (POs); perform reconciliation activities such as closure and cancellation of POs. Inquiries on PO details and activities. Generation of PO reports for expedition, status, and details information; and create receipts including information such as distributions, rejections, and cancellations;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Create vendor details and approval follow-ups;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Monitoring of payments and follow-up when problems arise; Review of payment vouchers and supporting documentation for completeness, accuracy, compliance with UNOPS FRRs, and correctness of account code charges;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Support the Analysis of financial reports, investigation, and preparation of adjustments as required;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Maintain contract-tracking plan to review sub-contractor invoices and supporting documentation, and ensure that services provided and claims are in conformity with the terms of the contract;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Act as the focal point for projects on Asset Reporting as per UN MOU requirements;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Create, import, review, correct, and process journal entries in the General Ledger. Review and run Inquiries included in journals, ledgers, or accounting entries;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Prepare routine project communications, documentation, reports, and contracts, checking documents for accuracy and compliance with UNOPS format and style;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Prepare briefing materials, as required for mission travel and/or discussion on project activities and status;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Prepare financial authorizations for project activities for approval by the Supervisor;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Maintain accurate records of all operational and financial transactions for easy reference and retrieval; efficient document management including file closures, archiving, and monitoring due dates for project progress status reports and submission by UNOPS of substantive and financial/budget utilization reports to clients;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Process travel arrangements and other relevant expenses according to established procedures and practice;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Support the Project Manager in certain administrative HR matters.</span></li>
</ul>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Implementation of Operational Strategies and Procedures:</strong></span></p>
<ul>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Full compliance of operations with UNOPS rules, regulations, policies, and strategies.</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Inputs to the content of internal Standard Operating Procedures (SOPs) in operations, in consultation with the direct supervisor and office management.</span></li>
</ul>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Knowledge Building and Knowledge Sharing:</strong></span></p>
<ul>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Input and update of accurate data and information to facilitate monitoring and evaluation of project activities, and to institutionalize and disseminate knowledge.</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Use of technology and electronic systems and tools to initiate work, share information with colleagues and clients;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above.</span></li>
</ul>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Monitoring and Progress Controls</strong></span></p>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">In order to ensure quality and timely delivery of all outputs, the incumbent would be evaluated through periodic performance appraisals, focusing on client orientation, solution-drivenness, and maximizing available resources.</span><br /><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY</span></p>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Education</strong></span></p>
<ul>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Secondary school diploma (or high school equivalent) with five (5) years of relevant experience is required; OR</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Advanced university degree (Master’s Degree or equivalent) with no relevant experience ; OR</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">First-level university degree (Bachelor’s degree, undergraduate or equivalent) with one (1) year of relevant experience.</span></li>
</ul></div>
<div itemprop='responsibilities' style='display:none'>Implementation of operational strategies and procedures;
Financial and Administrative Support
Knowledge building and knowledge sharing.
Financial and Administrative Support
Assist with administrative tasks and regular monitoring of all budgetary, financial, procurement, and routine aspects of project delivery;
Assist with the preparation and processing of budgets and required formats in compliance with UNOPS requirements for internal approval, review of budgets to confirm if funds are available; run budget reports including transaction details and exceptions; Monitor expenditures, verification for accuracy of expenditure requests (invoices, TEC) and availability of funds, completeness of documentation submitted;
Manage administrative arrangements (e.g., logistics) for conferences/ capacity -building workshops, meetings, and events;
Interact with colleagues, clients, and partners to exchange information on administrative issues and seek cooperation. Resolution of routine administrative and process problems, referring complex issues to the supervisor with recommendations for a course of action;
Create Requisitions and Purchase Orders (POs); perform reconciliation activities such as closure and cancellation of POs. Inquiries on PO details and activities. Generation of PO reports for expedition, status, and details information; and create receipts including information such as distributions, rejections, and cancellations;
Create vendor details and approval follow-ups;
Monitoring of payments and follow-up when problems arise; Review of payment vouchers and supporting documentation for completeness, accuracy, compliance with UNOPS FRRs, and correctness of account code charges;
Support the Analysis of financial reports, investigation, and preparation of adjustments as required;
Maintain contract-tracking plan to review sub-contractor invoices and supporting documentation, and ensure that services provided and claims are in conformity with the terms of the contract;
Act as the focal point for projects on Asset Reporting as per UN MOU requirements;
Create, import, review, correct, and process journal entries in the General Ledger. Review and run Inquiries included in journals, ledgers, or accounting entries;
Prepare routine project communications, documentation, reports, and contracts, checking documents for accuracy and compliance with UNOPS format and style;
Prepare briefing materials, as required for mission travel and/or discussion on project activities and status;
Prepare financial authorizations for project activities for approval by the Supervisor;
Maintain accurate records of all operational and financial transactions for easy reference and retrieval; efficient document management including file closures, archiving, and monitoring due dates for project progress status reports and submission by UNOPS of substantive and financial/budget utilization reports to clients;
Process travel arrangements and other relevant expenses according to established procedures and practice;
Support the Project Manager in certain administrative HR matters.
Implementation of Operational Strategies and Procedures:
Full compliance of operations with UNOPS rules, regulations, policies, and strategies.
Inputs to the content of internal Standard Operating Procedures (SOPs) in operations, in consultation with the direct supervisor and office management.</div>
<div itemprop='skills' style='display:none'>Input and update of accurate data and information to facilitate monitoring and evaluation of project activities, and to institutionalize and disseminate knowledge.
Use of technology and electronic systems and tools to initiate work, share information with colleagues and clients;
Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above.</div>
<div itemprop='qualifications' style='display:none'>Secondary school diploma (or high school equivalent) with five (5) years of relevant experience is required; OR
Advanced university degree (Master’s Degree or equivalent) with no relevant experience ; OR
First-level university degree (Bachelor’s degree, undergraduate or equivalent) with one (1) year of relevant experience.</div>
<div itemprop='educationRequirements' itemscope itemtype='http://schema.org/EducationalOccupationalCredential' style='display:none'>
<div itemprop='credentialCategory' style='display:none'>bachelor degree</div>
</div>
<div itemprop='experienceRequirements' itemscope itemtype='http://schema.org/OccupationalExperienceRequirements' style='display:none'>
<div itemprop='monthsOfExperience' style='display:none'>12</div>
</div>
<div itemprop='identifier' style='display:none'>JOB-68d507a8c1da0</div>
</div>
<p style='font-family: arial, helvetica, sans-serif; font-size: 12pt;'><strong>Vacancy title:</strong><br />Portfolio Senior Assistant</p>
<p style='font-family: arial, helvetica, sans-serif; font-size: 8pt; color: #808080;'>[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Human Resources]</p>
<p style='font-family: arial, helvetica, sans-serif; font-size: 12pt;'><strong>Jobs at:</strong><br />United Nations Office for Project Services</p>
<p style='font-family: arial, helvetica, sans-serif; font-size: 12pt;'><strong>Deadline of this Job:</strong><br />Saturday, October 11 2025</p>
<p style='font-family: arial, helvetica, sans-serif; font-size: 12pt;'><strong>Duty Station:</strong><br />Kenya | Nairobi | Kenya</p>
<p style='font-family: arial, helvetica, sans-serif; font-size: 12pt;'><strong>Summary</strong><br />Date Posted: Thursday, September 25 2025, Base Salary: Not Disclosed</p>
<p style='font-family: arial, helvetica, sans-serif; font-size: 12pt;'>
<a href='https://www.greatkenyanjobs.com/job-categories/newest-jobs/category-human-resource-jobs-in-kenya-28'>Similar Jobs in Kenya</a><br />
<a href='https://www.greatkenyanjobs.com/employers/company-detail/company-United-Nations-Office-for-Project-Services-8865/nav-42'>Learn more about United Nations Office for Project Services</a><br />
<a href='https://www.greatkenyanjobs.com/employers/newest-jobs/company-United-Nations-Office-for-Project-Services-8865'>United Nations Office for Project Services jobs in Kenya</a>
</p>
<p style='font-family: arial, helvetica, sans-serif; font-size: 12pt;'><strong>JOB DETAILS:</strong><br /><p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Summary of Key Functions </strong></span></p>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Implementation of operational strategies and procedures;</span></p>
<ul>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Financial and Administrative Support</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Knowledge building and knowledge sharing.</span></li>
</ul>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Financial and Administrative Support</strong></span></p>
<ul>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Assist with administrative tasks and regular monitoring of all budgetary, financial, procurement, and routine aspects of project delivery;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Assist with the preparation and processing of budgets and required formats in compliance with UNOPS requirements for internal approval, review of budgets to confirm if funds are available; run budget reports including transaction details and exceptions; Monitor expenditures, verification for accuracy of expenditure requests (invoices, TEC) and availability of funds, completeness of documentation submitted;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Manage administrative arrangements (e.g., logistics) for conferences/ capacity -building workshops, meetings, and events;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Interact with colleagues, clients, and partners to exchange information on administrative issues and seek cooperation. Resolution of routine administrative and process problems, referring complex issues to the supervisor with recommendations for a course of action;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Create Requisitions and Purchase Orders (POs); perform reconciliation activities such as closure and cancellation of POs. Inquiries on PO details and activities. Generation of PO reports for expedition, status, and details information; and create receipts including information such as distributions, rejections, and cancellations;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Create vendor details and approval follow-ups;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Monitoring of payments and follow-up when problems arise; Review of payment vouchers and supporting documentation for completeness, accuracy, compliance with UNOPS FRRs, and correctness of account code charges;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Support the Analysis of financial reports, investigation, and preparation of adjustments as required;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Maintain contract-tracking plan to review sub-contractor invoices and supporting documentation, and ensure that services provided and claims are in conformity with the terms of the contract;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Act as the focal point for projects on Asset Reporting as per UN MOU requirements;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Create, import, review, correct, and process journal entries in the General Ledger. Review and run Inquiries included in journals, ledgers, or accounting entries;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Prepare routine project communications, documentation, reports, and contracts, checking documents for accuracy and compliance with UNOPS format and style;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Prepare briefing materials, as required for mission travel and/or discussion on project activities and status;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Prepare financial authorizations for project activities for approval by the Supervisor;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Maintain accurate records of all operational and financial transactions for easy reference and retrieval; efficient document management including file closures, archiving, and monitoring due dates for project progress status reports and submission by UNOPS of substantive and financial/budget utilization reports to clients;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Process travel arrangements and other relevant expenses according to established procedures and practice;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Support the Project Manager in certain administrative HR matters.</span></li>
</ul>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Implementation of Operational Strategies and Procedures:</strong></span></p>
<ul>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Full compliance of operations with UNOPS rules, regulations, policies, and strategies.</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Inputs to the content of internal Standard Operating Procedures (SOPs) in operations, in consultation with the direct supervisor and office management.</span></li>
</ul>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Knowledge Building and Knowledge Sharing:</strong></span></p>
<ul>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Input and update of accurate data and information to facilitate monitoring and evaluation of project activities, and to institutionalize and disseminate knowledge.</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Use of technology and electronic systems and tools to initiate work, share information with colleagues and clients;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above.</span></li>
</ul>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Monitoring and Progress Controls</strong></span></p>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">In order to ensure quality and timely delivery of all outputs, the incumbent would be evaluated through periodic performance appraisals, focusing on client orientation, solution-drivenness, and maximizing available resources.</span><br /><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY</span></p>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Education</strong></span></p>
<ul>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Secondary school diploma (or high school equivalent) with five (5) years of relevant experience is required; OR</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Advanced university degree (Master’s Degree or equivalent) with no relevant experience ; OR</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">First-level university degree (Bachelor’s degree, undergraduate or equivalent) with one (1) year of relevant experience.</span></li>
</ul></p>
<p style='font-family: arial, helvetica, sans-serif; font-size: 12pt;'>Work Hours: 8</p>
<p style='font-family: arial, helvetica, sans-serif; font-size: 12pt;'>Experience in Months: 12</p>
<p style='font-family: arial, helvetica, sans-serif; font-size: 12pt;'>Level of Education: bachelor degree</p>
<p style='font-family: arial, helvetica, sans-serif; font-size: 12pt;'><strong>Job application procedure</strong><br /><p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">interested applicant please, Click here to apply</span></p></p>
<p style='font-family: arial, helvetica, sans-serif; font-size: 12pt; text-align: center;'>
<a href='/jobs'>All Jobs</a> | <a href='/jobseeker/job-alerts'>QUICK ALERT SUBSCRIPTION</a>
</p>
<div itemprop='title' style='display:none'>Portfolio Senior Assistant</div>
<div itemprop='datePosted' style='display:none'>2025-09-25T09:13:12+00:00</div>
<div itemprop='hiringOrganization' itemscope itemtype='http://schema.org/Organization'>
<div itemprop='name' style='display:none'>United Nations Office for Project Services</div>
<div itemprop='logo' style='display:none'>https://cdn.greatkenyanjobs.com/jsjobsdata/data/employer/comp_8865/logo/united%20nations.png</div>
<div itemprop='url' style='display:none'>https://www.unops.org/</div>
</div>
<div itemprop='employmentType' style='display:none'>FULL_TIME</div>
<div itemprop='jobLocation' itemscope itemtype='http://schema.org/Place'>
<div itemprop='address' itemscope itemtype='http://schema.org/PostalAddress'>
<div itemprop='streetAddress' style='display:none'></div>
<div itemprop='addressLocality' style='display:none'>Kenya</div>
<div itemprop='addressRegion' style='display:none'>Nairobi</div>
<div itemprop='postalCode' style='display:none'>00100</div>
<div itemprop='addressCountry' style='display:none'>Kenya</div>
</div>
</div>
<div itemprop='industry' style='display:none'>Nonprofit, and NGO</div>
<div itemprop='occupationalCategory' style='display:none'>Human Resources</div>
<div itemprop='baseSalary' itemscope itemtype='http://schema.org/MonetaryAmount'>
<div itemprop='currency' style='display:none'>KES</div>
<div itemprop='value' itemscope itemtype='http://schema.org/QuantitativeValue' style='display:none'>
<div itemprop='value' style='display:none'></div>
<div itemprop='unitText' style='display:none'>MONTH</div>
</div>
</div>
<div itemprop='validThrough' style='display:none'>2025-10-11T17:00:00+00:00</div>
<div itemprop='jobLocationType' style='display:none'></div>
<div itemprop='applicantLocationRequirements' style='display:none'>Kenya</div>
<div itemprop='workHours' style='display:none'>8</div>
<div itemprop='description' style='display:none'><p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Summary of Key Functions </strong></span></p>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Implementation of operational strategies and procedures;</span></p>
<ul>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Financial and Administrative Support</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Knowledge building and knowledge sharing.</span></li>
</ul>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Financial and Administrative Support</strong></span></p>
<ul>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Assist with administrative tasks and regular monitoring of all budgetary, financial, procurement, and routine aspects of project delivery;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Assist with the preparation and processing of budgets and required formats in compliance with UNOPS requirements for internal approval, review of budgets to confirm if funds are available; run budget reports including transaction details and exceptions; Monitor expenditures, verification for accuracy of expenditure requests (invoices, TEC) and availability of funds, completeness of documentation submitted;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Manage administrative arrangements (e.g., logistics) for conferences/ capacity -building workshops, meetings, and events;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Interact with colleagues, clients, and partners to exchange information on administrative issues and seek cooperation. Resolution of routine administrative and process problems, referring complex issues to the supervisor with recommendations for a course of action;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Create Requisitions and Purchase Orders (POs); perform reconciliation activities such as closure and cancellation of POs. Inquiries on PO details and activities. Generation of PO reports for expedition, status, and details information; and create receipts including information such as distributions, rejections, and cancellations;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Create vendor details and approval follow-ups;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Monitoring of payments and follow-up when problems arise; Review of payment vouchers and supporting documentation for completeness, accuracy, compliance with UNOPS FRRs, and correctness of account code charges;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Support the Analysis of financial reports, investigation, and preparation of adjustments as required;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Maintain contract-tracking plan to review sub-contractor invoices and supporting documentation, and ensure that services provided and claims are in conformity with the terms of the contract;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Act as the focal point for projects on Asset Reporting as per UN MOU requirements;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Create, import, review, correct, and process journal entries in the General Ledger. Review and run Inquiries included in journals, ledgers, or accounting entries;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Prepare routine project communications, documentation, reports, and contracts, checking documents for accuracy and compliance with UNOPS format and style;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Prepare briefing materials, as required for mission travel and/or discussion on project activities and status;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Prepare financial authorizations for project activities for approval by the Supervisor;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Maintain accurate records of all operational and financial transactions for easy reference and retrieval; efficient document management including file closures, archiving, and monitoring due dates for project progress status reports and submission by UNOPS of substantive and financial/budget utilization reports to clients;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Process travel arrangements and other relevant expenses according to established procedures and practice;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Support the Project Manager in certain administrative HR matters.</span></li>
</ul>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Implementation of Operational Strategies and Procedures:</strong></span></p>
<ul>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Full compliance of operations with UNOPS rules, regulations, policies, and strategies.</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Inputs to the content of internal Standard Operating Procedures (SOPs) in operations, in consultation with the direct supervisor and office management.</span></li>
</ul>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Knowledge Building and Knowledge Sharing:</strong></span></p>
<ul>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Input and update of accurate data and information to facilitate monitoring and evaluation of project activities, and to institutionalize and disseminate knowledge.</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Use of technology and electronic systems and tools to initiate work, share information with colleagues and clients;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above.</span></li>
</ul>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Monitoring and Progress Controls</strong></span></p>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">In order to ensure quality and timely delivery of all outputs, the incumbent would be evaluated through periodic performance appraisals, focusing on client orientation, solution-drivenness, and maximizing available resources.</span><br /><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY</span></p>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Education</strong></span></p>
<ul>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Secondary school diploma (or high school equivalent) with five (5) years of relevant experience is required; OR</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Advanced university degree (Master’s Degree or equivalent) with no relevant experience ; OR</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">First-level university degree (Bachelor’s degree, undergraduate or equivalent) with one (1) year of relevant experience.</span></li>
</ul></div>
<div itemprop='responsibilities' style='display:none'>Implementation of operational strategies and procedures;
Financial and Administrative Support
Knowledge building and knowledge sharing.
Financial and Administrative Support
Assist with administrative tasks and regular monitoring of all budgetary, financial, procurement, and routine aspects of project delivery;
Assist with the preparation and processing of budgets and required formats in compliance with UNOPS requirements for internal approval, review of budgets to confirm if funds are available; run budget reports including transaction details and exceptions; Monitor expenditures, verification for accuracy of expenditure requests (invoices, TEC) and availability of funds, completeness of documentation submitted;
Manage administrative arrangements (e.g., logistics) for conferences/ capacity -building workshops, meetings, and events;
Interact with colleagues, clients, and partners to exchange information on administrative issues and seek cooperation. Resolution of routine administrative and process problems, referring complex issues to the supervisor with recommendations for a course of action;
Create Requisitions and Purchase Orders (POs); perform reconciliation activities such as closure and cancellation of POs. Inquiries on PO details and activities. Generation of PO reports for expedition, status, and details information; and create receipts including information such as distributions, rejections, and cancellations;
Create vendor details and approval follow-ups;
Monitoring of payments and follow-up when problems arise; Review of payment vouchers and supporting documentation for completeness, accuracy, compliance with UNOPS FRRs, and correctness of account code charges;
Support the Analysis of financial reports, investigation, and preparation of adjustments as required;
Maintain contract-tracking plan to review sub-contractor invoices and supporting documentation, and ensure that services provided and claims are in conformity with the terms of the contract;
Act as the focal point for projects on Asset Reporting as per UN MOU requirements;
Create, import, review, correct, and process journal entries in the General Ledger. Review and run Inquiries included in journals, ledgers, or accounting entries;
Prepare routine project communications, documentation, reports, and contracts, checking documents for accuracy and compliance with UNOPS format and style;
Prepare briefing materials, as required for mission travel and/or discussion on project activities and status;
Prepare financial authorizations for project activities for approval by the Supervisor;
Maintain accurate records of all operational and financial transactions for easy reference and retrieval; efficient document management including file closures, archiving, and monitoring due dates for project progress status reports and submission by UNOPS of substantive and financial/budget utilization reports to clients;
Process travel arrangements and other relevant expenses according to established procedures and practice;
Support the Project Manager in certain administrative HR matters.
Implementation of Operational Strategies and Procedures:
Full compliance of operations with UNOPS rules, regulations, policies, and strategies.
Inputs to the content of internal Standard Operating Procedures (SOPs) in operations, in consultation with the direct supervisor and office management.</div>
<div itemprop='skills' style='display:none'>Input and update of accurate data and information to facilitate monitoring and evaluation of project activities, and to institutionalize and disseminate knowledge.
Use of technology and electronic systems and tools to initiate work, share information with colleagues and clients;
Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above.</div>
<div itemprop='qualifications' style='display:none'>Secondary school diploma (or high school equivalent) with five (5) years of relevant experience is required; OR
Advanced university degree (Master’s Degree or equivalent) with no relevant experience ; OR
First-level university degree (Bachelor’s degree, undergraduate or equivalent) with one (1) year of relevant experience.</div>
<div itemprop='educationRequirements' itemscope itemtype='http://schema.org/EducationalOccupationalCredential' style='display:none'>
<div itemprop='credentialCategory' style='display:none'>bachelor degree</div>
</div>
<div itemprop='experienceRequirements' itemscope itemtype='http://schema.org/OccupationalExperienceRequirements' style='display:none'>
<div itemprop='monthsOfExperience' style='display:none'>12</div>
</div>
<div itemprop='identifier' style='display:none'>JOB-68d507a8c1da0</div>
</div>
<p style='font-family: arial, helvetica, sans-serif; font-size: 12pt;'><strong>Vacancy title:</strong><br />Portfolio Senior Assistant</p>
<p style='font-family: arial, helvetica, sans-serif; font-size: 8pt; color: #808080;'>[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Human Resources]</p>
<p style='font-family: arial, helvetica, sans-serif; font-size: 12pt;'><strong>Jobs at:</strong><br />United Nations Office for Project Services</p>
<p style='font-family: arial, helvetica, sans-serif; font-size: 12pt;'><strong>Deadline of this Job:</strong><br />Saturday, October 11 2025</p>
<p style='font-family: arial, helvetica, sans-serif; font-size: 12pt;'><strong>Duty Station:</strong><br />Kenya | Nairobi | Kenya</p>
<p style='font-family: arial, helvetica, sans-serif; font-size: 12pt;'><strong>Summary</strong><br />Date Posted: Thursday, September 25 2025, Base Salary: Not Disclosed</p>
<p style='font-family: arial, helvetica, sans-serif; font-size: 12pt;'>
<a href='https://www.greatkenyanjobs.com/job-categories/newest-jobs/category-human-resource-jobs-in-kenya-28'>Similar Jobs in Kenya</a><br />
<a href='https://www.greatkenyanjobs.com/employers/company-detail/company-United-Nations-Office-for-Project-Services-8865/nav-42'>Learn more about United Nations Office for Project Services</a><br />
<a href='https://www.greatkenyanjobs.com/employers/newest-jobs/company-United-Nations-Office-for-Project-Services-8865'>United Nations Office for Project Services jobs in Kenya</a>
</p>
<p style='font-family: arial, helvetica, sans-serif; font-size: 12pt;'><strong>JOB DETAILS:</strong><br /><p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Summary of Key Functions </strong></span></p>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Implementation of operational strategies and procedures;</span></p>
<ul>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Financial and Administrative Support</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Knowledge building and knowledge sharing.</span></li>
</ul>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Financial and Administrative Support</strong></span></p>
<ul>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Assist with administrative tasks and regular monitoring of all budgetary, financial, procurement, and routine aspects of project delivery;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Assist with the preparation and processing of budgets and required formats in compliance with UNOPS requirements for internal approval, review of budgets to confirm if funds are available; run budget reports including transaction details and exceptions; Monitor expenditures, verification for accuracy of expenditure requests (invoices, TEC) and availability of funds, completeness of documentation submitted;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Manage administrative arrangements (e.g., logistics) for conferences/ capacity -building workshops, meetings, and events;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Interact with colleagues, clients, and partners to exchange information on administrative issues and seek cooperation. Resolution of routine administrative and process problems, referring complex issues to the supervisor with recommendations for a course of action;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Create Requisitions and Purchase Orders (POs); perform reconciliation activities such as closure and cancellation of POs. Inquiries on PO details and activities. Generation of PO reports for expedition, status, and details information; and create receipts including information such as distributions, rejections, and cancellations;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Create vendor details and approval follow-ups;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Monitoring of payments and follow-up when problems arise; Review of payment vouchers and supporting documentation for completeness, accuracy, compliance with UNOPS FRRs, and correctness of account code charges;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Support the Analysis of financial reports, investigation, and preparation of adjustments as required;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Maintain contract-tracking plan to review sub-contractor invoices and supporting documentation, and ensure that services provided and claims are in conformity with the terms of the contract;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Act as the focal point for projects on Asset Reporting as per UN MOU requirements;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Create, import, review, correct, and process journal entries in the General Ledger. Review and run Inquiries included in journals, ledgers, or accounting entries;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Prepare routine project communications, documentation, reports, and contracts, checking documents for accuracy and compliance with UNOPS format and style;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Prepare briefing materials, as required for mission travel and/or discussion on project activities and status;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Prepare financial authorizations for project activities for approval by the Supervisor;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Maintain accurate records of all operational and financial transactions for easy reference and retrieval; efficient document management including file closures, archiving, and monitoring due dates for project progress status reports and submission by UNOPS of substantive and financial/budget utilization reports to clients;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Process travel arrangements and other relevant expenses according to established procedures and practice;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Support the Project Manager in certain administrative HR matters.</span></li>
</ul>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Implementation of Operational Strategies and Procedures:</strong></span></p>
<ul>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Full compliance of operations with UNOPS rules, regulations, policies, and strategies.</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Inputs to the content of internal Standard Operating Procedures (SOPs) in operations, in consultation with the direct supervisor and office management.</span></li>
</ul>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Knowledge Building and Knowledge Sharing:</strong></span></p>
<ul>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Input and update of accurate data and information to facilitate monitoring and evaluation of project activities, and to institutionalize and disseminate knowledge.</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Use of technology and electronic systems and tools to initiate work, share information with colleagues and clients;</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above.</span></li>
</ul>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Monitoring and Progress Controls</strong></span></p>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">In order to ensure quality and timely delivery of all outputs, the incumbent would be evaluated through periodic performance appraisals, focusing on client orientation, solution-drivenness, and maximizing available resources.</span><br /><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY</span></p>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Education</strong></span></p>
<ul>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Secondary school diploma (or high school equivalent) with five (5) years of relevant experience is required; OR</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Advanced university degree (Master’s Degree or equivalent) with no relevant experience ; OR</span></li>
<li><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">First-level university degree (Bachelor’s degree, undergraduate or equivalent) with one (1) year of relevant experience.</span></li>
</ul></p>
<p style='font-family: arial, helvetica, sans-serif; font-size: 12pt;'>Work Hours: 8</p>
<p style='font-family: arial, helvetica, sans-serif; font-size: 12pt;'>Experience in Months: 12</p>
<p style='font-family: arial, helvetica, sans-serif; font-size: 12pt;'>Level of Education: bachelor degree</p>
<p style='font-family: arial, helvetica, sans-serif; font-size: 12pt;'><strong>Job application procedure</strong><br /><p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">interested applicant please, Click here to apply</span></p></p>
<p style='font-family: arial, helvetica, sans-serif; font-size: 12pt; text-align: center;'>
<a href='/jobs'>All Jobs</a> | <a href='/jobseeker/job-alerts'>QUICK ALERT SUBSCRIPTION</a>
</p>
Job Info
Job Category:
Accounting/ Finance jobs in Kenya
Job Type:
Full-time
Deadline of this Job: Saturday, October 11 2025
Duty Station: Kenya | Nairobi | Kenya
Posted:
25-09-2025
No of Jobs:
1
Start Publishing:
25-09-2025
Stop Publishing (Put date of 2030):
25-09-2099
Apply Now
Notification Board
Join a Focused Community on job search to uncover both advertised and non-advertised jobs that you may not be aware of. A jobs WhatsApp Group Community can ensure that you know the opportunities happening around you and a jobs Facebook Group Community provides an opportunity to discuss with employers who need to fill urgent position. Click the links to join. You can view previously sent Email Alerts here incase you missed them and Subscribe so that you never miss out.
Caution: Never Pay Money in a Recruitment Process.
Some smart scams can trick you into paying for Psychometric Tests.