Background

Warehouse Receipt System Council (WRSC) is a State Corporation in the Ministry of Agriculture, Livestock, Fisheries and cooperatives established by the Warehouse Receipt System Act No. 8 0f 2019. Warehouse Receipt System (WRS) is a process where owners of commodities (Farmers or Aggregators) deposit their commodities in a certified warehouse and are issued with a warehouse receipt as proof of deposit.

Key Duties and Responsibilities

Accounting & Financial Control

• Verifying payment vouchers and committal documents in accordance with laid down financial rules and regulations.
• Processing payments, imprest, travel advances and appropriation in aid returns.
• Receiving Cash, banking, balancing and reconciling cash books on daily basis.
• Verifying bank reconciliation statements, statutory deductions payments, and receipting of all monies due and payable to the Council.
• Preparing and maintaining accurate prepayments, accruals and provision schedules.
• Validating personal and merchant claims guided by cash balances in the cash books in line with the National Treasury circular and guidelines.
• Applying sound accounts principles, systems and techniques in accounting for finances, assets, revenue, expenditure and costs.
• Accounting for special funds, programmes and projects funds.

Reporting & Budgeting

• Monitoring revenue collection and expenditures based on approved budgets.
• Analysing payments and carrying out data analysis to support preparation of accounting report.
• Preparing financial statements and reports of the Council.
• Prioritizing of programs and activities for results based allocation of resources.
• Evaluating and scrutinizing expenditure proposals.
• Compiling information required in the budgetary process.
• Processing medium term expenditure and revised estimates budget.
• Monitoring commitments on expenditures for recurrent, development and donor funds.
• Preparing budgets for the recurrent and development votes.
• Preparing quarterly financial expenditure forecasts and reports.
• Initiating proposals seeking funds for additional expenditure and re-allocation of funds.
• Ensuring timely disbursement of funds and monitoring expenditures on projects and programmes.

Person Specifications

Mandatory requirements:

• Have Served for cumulative nine (9) years three (3) of which mush have been in the grade of Senior Accountant, or equivalent position in a comparable organization.
• Bachelor degree in any the following disciplines: Commerce, (Accounting or Finance option) Finance, Business Management, (Accounting or Finance option) or a relevant equivalent degree from a recognized institution.
• Certificate in Management Course from a recognized institution.
• Certified Public Accountants Kenya (CPA-K) or equivalent qualification form a recognized institution.
• Been a Member to ICPAK and in good standing.
• Be Proficient in Computer Applications.
• Have shown merit and ability as reflected in work performance and results.

• Verifying payment vouchers and committal documents in accordance with laid down financial rules and regulations.
• Processing payments, imprest, travel advances and appropriation in aid returns.
• Receiving Cash, banking, balancing and reconciling cash books on daily basis.
• Verifying bank reconciliation statements, statutory deductions payments, and receipting of all monies due and payable to the Council.
• Preparing and maintaining accurate prepayments, accruals and provision schedules.
• Validating personal and merchant claims guided by cash balances in the cash books in line with the National Treasury circular and guidelines.
• Applying sound accounts principles, systems and techniques in accounting for finances, assets, revenue, expenditure and costs.
• Accounting for special funds, programmes and projects funds.
• Monitoring revenue collection and expenditures based on approved budgets.
• Analysing payments and carrying out data analysis to support preparation of accounting report.
• Preparing financial statements and reports of the Council.
• Prioritizing of programs and activities for results based allocation of resources.
• Evaluating and scrutinizing expenditure proposals.
• Compiling information required in the budgetary process.
• Processing medium term expenditure and revised estimates budget.
• Monitoring commitments on expenditures for recurrent, development and donor funds.
• Preparing budgets for the recurrent and development votes.
• Preparing quarterly financial expenditure forecasts and reports.
• Initiating proposals seeking funds for additional expenditure and re-allocation of funds.
• Ensuring timely disbursement of funds and monitoring expenditures on projects and programmes.

• Proficient in Computer Applications
• Applying sound accounts principles, systems and techniques
• Data analysis
• Financial reporting
• Budget preparation and monitoring

• Bachelor degree in any the following disciplines: Commerce, (Accounting or Finance option) Finance, Business Management, (Accounting or Finance option) or a relevant equivalent degree from a recognized institution
• Certificate in Management Course from a recognized institution
• Certified Public Accountants Kenya (CPA-K) or equivalent qualification form a recognized institution
• Member to ICPAK and in good standing