Vacancy title:
Principal Administration Officer

[Type: FULL_TIME, Industry: Professional Services, Category: Admin & Office]

Jobs at:
County Assembly of Kisumu

Deadline of this Job:
Tuesday, September 16 2025

Duty Station:
Kenya | Nairobi | Kenya

Summary
Date Posted: Monday, September 1 2025, Base Salary: Not Disclosed

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JOB DETAILS:

The entry and training grade for this cadre.

• Basic Salary- Ksh. 60,580
• House Allowance Ksh. 25,500
• Commuter Allowance Ksh. 8,000

Duties and Responsibilities

 Reporting to the Assistant Director - Administration Services, duties and responsibilities will entail:

• assists in development and implementation of administrative plans and policies;
• coordinating of service delivery at the county assembly;
• supervising Administration Officers I and II, Senior Administration Officers and Chief Administration officers and offer professional guidance;
• guiding on implementation of departmental initiatives, projects and programs;
• develop and maintain policies, rules, standards and procedures governing administration services;
• providing appropriate advice on matters relating to the Administration Department of County Assembly;
• interpreting and implementing strategies, policies, and standards pertaining to Administration services of the County Assembly; 
• procuring and effectively managing contracts relating to cleaning, mail/parcel delivery;
• implementing statutory requirements relating to maintenance of the County Assembly’s buildings and installations;
• coordinating repairs and maintenance of office equipment;
• ensuring prompt delivery of mail and execution of messengerial services;
• ensuring prompt settlement of utility services bills;
• coordinating the execution of third party service contracts e.g. cleaning and security services;
• Coordinating planning and allocation of working tools and equipment;
• allocating of office and parking spaces; controlling the telephone expenditure in line with approved budget ceilings; overseeing auxiliary and courier services;
• liaising with Supply Chain Unit for the procurement of telephone lines for officers, calling cards, scratch cards and any components related to this service;
• oversees efficient and effective utilization of assembly assets and equipment;
• provide input in the preparation of the departmental budget; and
• ensuring safety and security of assembly assets and equipment such as vehicles, furniture, computers, kitchen and cleaning appliances etc.

Requirements for Appointment

 For appointment to this grade, an officer must have:

• Served in the grade of Chief Administration Officer for a minimum period of three (3) years;
• Bachelor’s Degree in any of the following disciplines: Social Science, Business Administration, Public Administration or any other equivalent qualification from a recognized institution;
• Certificate in Senior Management Course lasting not less than four (4) weeks from a recognized institution;
• Proficiency in computer application;
• Registration with a professional body with membership of good standing; and
• Demonstrated managerial, Administration and professional competence in work performance and results.

Work Hours: 8

Experience in Months: 36

Level of Education: bachelor degree

Job application procedure

Interested candidates fulfilling the required qualifications should submit their application through Post Office, email or by hand delivery, clearly indicating the position and vacancy reference number, on both the cover letter, envelope and email applications, together with County Assembly Service Board Employment Form, a detailed CV, copies of academic & professional certificates, national identity card, names and telephone contacts of three referees, so as to reach the Board by Tuesday at 5:00 PM, 16 th September, 2025, addressed to:

Clerk of the Assembly/ Secretary, County Assembly Service Board
County Assembly of Kisumu,
P.O Box 86 – 400100,
Kisumu
Email: kisumuassembly@gmail.com

Detailed job descriptions and specifications for the above positions are available in at the Assembly`s website: www.kisumuassembly.go.ke

MANDATORY REQUIREMENTS FOR ALL POSITIONS
Applicants MUST provide the following documents on application:-

• A Signed application letter;
• A detailed Curriculum Vitae indicating current and previous employers, positions held, level of education, notice period required to take up appointment and names of at least three professional referees;
• Copies of academic and professional certificates; and
• Copy of National Identification Card or Passport.

IMPORTANT INFORMATION TO NOTE:

• Candidates should provide all the details requested for in the advertisement. It is an offence to include incorrect information in the application;
• Only shortlisted and successful candidates will be contacted;
• Canvassing in any form will lead to automatic disqualification;
• Shortlisted candidates shall be required to produce originals of their National Identity Card, academic and professional certificates during interviews; and
• It is a criminal offence to present fake certificates/documents.

ONLY SUCCESSFUL CANDIDATES WILL BE EXPECTED TO PRESENT THE FOLLOWING CHAPTER SIX CLEARANCE CERTIFICATES: -

• Valid Certificate of Good Conduct from the Directorate of Criminal Investigations;
• Valid Clearance Certificate from Higher Education Loans Board (HELB);
• Valid Tax Compliance Certificate from Kenya Revenue Authority (KRA);
• Current Clearance from the Ethics and Anti-Corruption Commission (EACC); and
• Current Report from an approved Credit Reference Bureau (CRB).

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