Job Purpose

Examination Officers will be responsible for the Examination Administration process.

Job Description

Duties and Responsibilities:

An officer at this level will be responsible to the Manager, Examination Administration.

Duties and responsibilities at this level will entail:

• Developing; reviewing and implementing Examination policies, strategies and plans;
• Developing and managing the examinations framework;
• Developing examination schedules for the Board;
• Ensuring processing of candidates’ marks and release of examination results for all examinations;
• Ensuring security and confidentiality of all examination materials and processes;
• Maintaining safe custody of examination materials;
• Facilitating efficient administration of examinations;
• Processing exemption requests and making recommendations;
• Analyzing exam results and making recommendations.
• Processing candidates’ marks for all examinations;
• Receiving and examining exemptions and appeal applications and credentials for new and continuing students to ascertain their eligibility;
• Managing student registration process;
• Developing budgets and work plans for the department and
• Any other duties that may be assigned from time to time.

Person Specification

For appointment to this position, a candidate must have:

• Served in the grade of Senior Examination Administration Officer HRMPEB Grade 4 or in a comparable position for a minimum period of three (3) years;
• Bachelor’s degree in Education or equivalent qualification from a recognized institution;
• Master’s degree in any of the following disciplines: Education, Human Resource, Business Administration or equivalent qualification from a recognized institution;
• Post graduate Diploma in Human Resource Management;
• Certified Human Resource Professional (CHRP);
• Management Course lasting not less than four (4) weeks from a recognized institution;
• Member of Institute of IHRM or any other relevant professional body;
• Proficiency in computer applications;
• Fulfilled the requirements of Chapter Six of the Constitution;
• Demonstrated professional competence and managerial skills as reflected in work performance and results.

Key Skills and Competencies

• Excellent organizational skills with aptitude to manage multiple projects, follow through and meet deadlines;
• Ability to constitute, lead and motive teams for optimal productivity;
• Exceptional analytical, critical thinking, and problem-solving skills;
• Ability to interface effectively with multiple levels of management and stakeholders;
• Interpersonal and negotiation skills;
• Ability to work independently while at the same time succinctly contribute to multiple teams across various offices;
• Exemplary written and oral communication skills;
• Ability to handle confidential and sensitive material and information with discretion; and
• Solid knowledge of the Human Resource Industry.

• Developing; reviewing and implementing Examination policies, strategies and plans;
• Developing and managing the examinations framework;
• Developing examination schedules for the Board;
• Ensuring processing of candidates’ marks and release of examination results for all examinations;
• Ensuring security and confidentiality of all examination materials and processes;
• Maintaining safe custody of examination materials;
• Facilitating efficient administration of examinations;
• Processing exemption requests and making recommendations;
• Analyzing exam results and making recommendations.
• Processing candidates’ marks for all examinations;
• Receiving and examining exemptions and appeal applications and credentials for new and continuing students to ascertain their eligibility;
• Managing student registration process;
• Developing budgets and work plans for the department and
• Any other duties that may be assigned from time to time.

• Excellent organizational skills with aptitude to manage multiple projects, follow through and meet deadlines;
• Ability to constitute, lead and motive teams for optimal productivity;
• Exceptional analytical, critical thinking, and problem-solving skills;
• Ability to interface effectively with multiple levels of management and stakeholders;
• Interpersonal and negotiation skills;
• Ability to work independently while at the same time succinctly contribute to multiple teams across various offices;
• Exemplary written and oral communication skills;
• Ability to handle confidential and sensitive material and information with discretion; and
• Solid knowledge of the Human Resource Industry.

• Served in the grade of Senior Examination Administration Officer HRMPEB Grade 4 or in a comparable position for a minimum period of three (3) years;
• Bachelor’s degree in Education or equivalent qualification from a recognized institution;
• Master’s degree in any of the following disciplines: Education, Human Resource, Business Administration or equivalent qualification from a recognized institution;
• Post graduate Diploma in Human Resource Management;
• Certified Human Resource Professional (CHRP);
• Management Course lasting not less than four (4) weeks from a recognized institution;
• Member of Institute of IHRM or any other relevant professional body;
• Proficiency in computer applications;
• Fulfilled the requirements of Chapter Six of the Constitution;
• Demonstrated professional competence and managerial skills as reflected in work performance and results.