Background

The Financial Reporting Centre (FRC) (Kenya's Financial Intelligence Unit) is established under section 21 of the Proceeds of Crime and Anti-Money Laundering Act, 2009.

Job Responsibilities

Guide office administrative service execution to ensure efficient service delivery;

Supervise office protocol and etiquette ensuring right procedure is followed at all times;

Coordinate distribution of Board papers for effective and smooth flow of board sessions;

Organize key initiatives for office administration aimed at achieving strategic objectives of the Centre;

Coordinate the management of executive visitors;

Handling telephone calls for the Director General’s Office;

Coordinate schedules of meetings and appointments for the Director General’s office;

Ensuring security of office records, equipment and documents including classified materials;

Checking and submitting responses to routine correspondences;

Manage petty cash for office of the Director General’s;

Monitor adherence to procedures for record keeping of correspondence and file system

Coordinating travel arrangements for the executive team;

Facilitate prudent utilization of resources and assets assigned to the department, and,

Prepare periodic management reports for the department and ensure timely submission.

Qualifications

Academic - Bachelor’s degree in Secretarial Studies,

Academic - Bachelor’s degree in Public Relations,

Academic - Bachelor’s degree in Business Management,

Academic - Bachelor’s degree in Business Administration

Academic - or equivalent discipline,

Academic - OTHER (Proficiency in computer applications)

Professional - Public Relations Course lasting not less than Two (2) weeks from a recognized institution

Professional - Certificate in Management Course lasting not less Four (4) weeks from a recognized institution

Membership - Membership to a professional body where applicable and in good standing;

• Guide office administrative service execution to ensure efficient service delivery;
• Supervise office protocol and etiquette ensuring right procedure is followed at all times;
• Coordinate distribution of Board papers for effective and smooth flow of board sessions;
• Organize key initiatives for office administration aimed at achieving strategic objectives of the Centre;
• Coordinate the management of executive visitors;
• Handling telephone calls for the Director General’s Office;
• Coordinate schedules of meetings and appointments for the Director General’s office;
• Ensuring security of office records, equipment and documents including classified materials;
• Checking and submitting responses to routine correspondences;
• Manage petty cash for office of the Director General’s;
• Monitor adherence to procedures for record keeping of correspondence and file system
• Coordinating travel arrangements for the executive team;
• Facilitate prudent utilization of resources and assets assigned to the department, and,
• Prepare periodic management reports for the department and ensure timely submission.

• Proficiency in computer applications
• Public Relations Course lasting not less than Two (2) weeks from a recognized institution
• Certificate in Management Course lasting not less Four (4) weeks from a recognized institution
• Membership to a professional body where applicable and in good standing

• Bachelor’s degree in Secretarial Studies
• Bachelor’s degree in Public Relations
• Bachelor’s degree in Business Management
• Bachelor’s degree in Business Administration
• equivalent discipline
• Proficiency in computer applications
• Public Relations Course lasting not less than Two (2) weeks from a recognized institution
• Certificate in Management Course lasting not less Four (4) weeks from a recognized institution
• Membership to a professional body where applicable and in good standing