Background information about the job or company (e.g., role context, company overview)

The U.S. Embassy to Kenya opened in 1964. Through sixteen Ambassadors since then, the Embassy has enriched the ties between the American and Kenyan people and served the needs of Americans in and around this East African hub. Chief among the U.S. Mission’s goals are fostering the development of a sound Kenyan economy, strengthening the institutions of Keny...

Responsibilities or duties

Procurement and Acquisition Management 60%

Specific developmental duties include:

PRE-AWARD DUTIES:

The job holder participates in meetings on acquisition planning; collects and analyzes data, prepares and updates tracking tools to monitor pending actions; works with clients to assist in the preparation of justifications, waivers, and other necessary approvals, as needed; and reviews ILMS for completeness and clarity before endorsing them to Financial Management Center (FMC) for funding consideration.

He/she prepares solicitation documents in ILMS and electronically posts solicitations; and works with Procurement Supervisor and CO to ensure compliance with FAR and DOSAR publicizing requirements, including publication of synopses and solicitations as prescribed.

The job holder works with Procurement Supervisor and CO to prepare Requests for Proposals/Quotations. He/she assists in pre-award activities for competitive solicitations, and with pre-award assessment surveys of potential contractors or recipients, to ensure eligibility prior to an award being made.

He/she directly performs micro procurement purchase actions for supplies or services below the simplified acquisition threshold that require limited use of negotiation techniques and analysis.

Prepares supporting documents for pre-award reviews including but not limited to supporting memoranda, funding documents. Synopses, Source Selection Plans, Statements of Work, Independent Government Estimates (IGCEs), Market Surveys, Cost Benefit Analyses, Pre-Negotiation Memorandum, Competitive Range Determination, and required Forms as applicable.

POST-AWARD DUTIES:

The job holder assists in monitoring performance as required by the terms and conditions of the award, through reviews of performance and financial reports.

He/she administers the awards in the assigned portfolio, monitoring funding levels and performing modifications under the guidance of Procurement Supervisor, works with CO and CORs to assure targets/milestones are set and being met (or that remedial action is taken), and that the overall goals of the program/project/activity are met.

As assigned, the job holder conducts site visits and attends meetings.

AWARD CLOSEOUT:

The job holder assists in the closeout process for acquisition awards (i.e., blanket purchase agreements, indefinite delivery indefinite quantity, firm-fixed contracts, purchase card, purchase order, task orders, imprest funds, etc.) after completion.

Administrative Management Requirements 20%

Job holder is responsible for all administrative management associated with soliciting offers, negotiating, awarding, modifying, and terminating orders as required by post under the supervision of the CO. In this capacity, serves as the knowledgeable source for defining the method of acquisition and the type of contract to be used; prepares procurement and acquisitions, establishing the order terms, conditions and provision for pricing, paying and financing; prepares appointment documents for individuals to serve as a COR or to participate on a technical evaluation panel (TEP) or other advisory role; develops a synopsis; and reviews bidding applications, supplemental awards, and requests for extensions under the supervision of the CO.

Purchase Card Program 20%

Job holder, through written delegative authority, is granted the use of a Government Purchase Card. It provides a stream-lined procurement method to save time and money by empowering procurement employees with the authority to make official buys within their delegated limits.

Cardholders are responsible for the accuracy of information and data they provide to an Approving Official/Certifying Officer in support of a Government Purchase Card purchase.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

Note: "This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency."

• Participates in meetings on acquisition planning; collects and analyzes data, prepares and updates tracking tools to monitor pending actions; works with clients to assist in the preparation of justifications, waivers, and other necessary approvals, as needed; and reviews ILMS for completeness and clarity before endorsing them to Financial Management Center (FMC) for funding consideration.
• Prepares solicitation documents in ILMS and electronically posts solicitations; and works with Procurement Supervisor and CO to ensure compliance with FAR and DOSAR publicizing requirements, including publication of synopses and solicitations as prescribed.
• Works with Procurement Supervisor and CO to prepare Requests for Proposals/Quotations. Assists in pre-award activities for competitive solicitations, and with pre-award assessment surveys of potential contractors or recipients, to ensure eligibility prior to an award being made.
• Directly performs micro procurement purchase actions for supplies or services below the simplified acquisition threshold that require limited use of negotiation techniques and analysis.
• Prepares supporting documents for pre-award reviews including but not limited to supporting memoranda, funding documents. Synopses, Source Selection Plans, Statements of Work, Independent Government Estimates (IGCEs), Market Surveys, Cost Benefit Analyses, Pre-Negotiation Memorandum, Competitive Range Determination, and required Forms as applicable.
• Assists in monitoring performance as required by the terms and conditions of the award, through reviews of performance and financial reports.
• Administers the awards in the assigned portfolio, monitoring funding levels and performing modifications under the guidance of Procurement Supervisor, works with CO and CORs to assure targets/milestones are set and being met (or that remedial action is taken), and that the overall goals of the program/project/activity are met.
• Conducts site visits and attends meetings.
• Assists in the closeout process for acquisition awards (i.e., blanket purchase agreements, indefinite delivery indefinite quantity, firm-fixed contracts, purchase card, purchase order, task orders, imprest funds, etc.) after completion.
• Responsible for all administrative management associated with soliciting offers, negotiating, awarding, modifying, and terminating orders as required by post under the supervision of the CO. Serves as the knowledgeable source for defining the method of acquisition and the type of contract to be used; prepares procurement and acquisitions, establishing the order terms, conditions and provision for pricing, paying and financing; prepares appointment documents for individuals to serve as a COR or to participate on a technical evaluation panel (TEP) or other advisory role; develops a synopsis; and reviews bidding applications, supplemental awards, and requests for extensions under the supervision of the CO.
• Through written delegative authority, is granted the use of a Government Purchase Card.
• Responsible for the accuracy of information and data they provide to an Approving Official/Certifying Officer in support of a Government Purchase Card purchase.

• A bachelor’s degree in Business Administration, Procurement, Supply Chain Management, Logistics Management, or Finance is required.
• All selected candidates must be able to obtain and hold a Security clearance.
• All selected candidates will be subject to a background investigation and may be subject to a pre-employment medical exam.
• Selected candidate must be able to begin working within a reasonable period of time upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.