Strathmore University is a Chartered University located in Nairobi, Kenya. It was the first multiracial and multi religious educational institution in English speaking Eastern Africa and more recently the first institute of higher learning to be ISO certified in East and Central Africa in 2004. 

Responsibilities or duties

To be responsible for providing effective operational support in the administration of the procurement function in order to ensure that users get quality and timely services.

• Place and follow up on allocated orders for local procurement in adherence with the procurement policies and procedures;
• Undertake research into best practice contract management and adopt these practices in the contract management process after approval;
• Collaborate with suppliers to ensure the timely delivery of the materials and products ordered;
• Liaise with the other stakeholders to ensure timely inspection of goods delivered to confirm quality and conformance to order specifications;
• Conduct contractual monitoring to provide assurance of service delivery in line with strategy and contract agreements and report on compliance and delivery performance;
• Process all orders from user units in the system and ensure all LPOs are generated and issued on a timely manner
• Check purchase orders for accuracy, completeness, and clarity, and verify that product and shipping information, costs, and delivery dates are correct before obtaining authorisation to place an order.

Minimum Academic Qualifications

• Bachelor’s Degree in Purchasing and Supplies or any other related field from a recognised institution.
• A professional qualification in Supplies Management will be an added advantage.

Competencies

• Demonstrated ability to independently resolve complex problems in a timely manner
• Ability to draft, write, and negotiate vendor contracts and agreements
• Outstanding Written and Verbal Communication
• Strong Planning and Organizational Skills
• Interpersonal Skills
• Negotiating Skills
• High level of Integrity

Experience needed

Experience

• At least 1 year of experience in Procurement

• Place and follow up on allocated orders for local procurement in adherence with the procurement policies and procedures;
• Undertake research into best practice contract management and adopt these practices in the contract management process after approval;
• Collaborate with suppliers to ensure the timely delivery of the materials and products ordered;
• Liaise with the other stakeholders to ensure timely inspection of goods delivered to confirm quality and conformance to order specifications;
• Conduct contractual monitoring to provide assurance of service delivery in line with strategy and contract agreements and report on compliance and delivery performance;
• Process all orders from user units in the system and ensure all LPOs are generated and issued on a timely manner
• Check purchase orders for accuracy, completeness, and clarity, and verify that product and shipping information, costs, and delivery dates are correct before obtaining authorisation to place an order.

• Demonstrated ability to independently resolve complex problems in a timely manner
• Ability to draft, write, and negotiate vendor contracts and agreements
• Outstanding Written and Verbal Communication
• Strong Planning and Organizational Skills
• Interpersonal Skills
• Negotiating Skills
• High level of Integrity

• Bachelor’s Degree in Purchasing and Supplies or any other related field from a recognised institution.
• A professional qualification in Supplies Management will be an added advantage.