Background information about the job or company (e.g., role context, company overview)

Unga Holding is a market leader in the manufacturing & provision of superior human nutrition, animal nutrition and animal health products and services within Eastern Africa.Unga family brands are milled using superior quality grains, selected to achieve high customer satisfaction levels at the same time ensuring that the nutritional value is retained ...

Responsibilities or duties

Sourcing, PR/PO Processing

• Plan, source and procure maize and pulses in line with business goals and objectives.
• Process maize and pulses orders in SAP and ensure timely issuance of POs.
• Monitor contract execution, termination, renewal or amendment of terms.
• Ensure timely placement and confirmation of maize & pulses orders with liaison with logistics for timely shipment.

Grain Purchase Tracking and Reports

• Keep track of local purchases and AFA allocations.
• Collate data on all maize & pulses purchases.
• Ensure timely completion of the monthly CMA Maize surveys.

Extended Producer Responsibility

• Collate data for extended supplier responsibility from all the plants.
• Prepare and submit monthly reports to KEPRO
• Ensure timely processing of purchase orders and payments to KEPRO to ensure Unga Holdings remains in good standing in regard to NEMA regulations.

Cost Management/ Negotiations

• Carrying out cost management to identify areas of potential cost reduction and analyze the impact of pricing changes for grains and pulses.
• Negotiating prices and terms of business with suppliers and review opportunities to make cost savings

Inventory Management

• Liaising closely with department heads to plan maize and pulses procurement and inventory requirements.
• Reviewing of inventory module reports and controlling inventory levels to achieve optimal level in stocks at all times.

Supplier Relationship and Performance Management

• Work to build strong relationships with farmers, aggregators, and producers of maize & pulses for the right quality and fair purchase in sourcing.
• Negotiate farming contracting agreements with farmers.
• Coordinate the off-taker agreements with grain farmers, aggregators and producers to Ensure On Time In Full deliveries

Stakeholder Management

• Participate in the weekly planning and monthly formulation meetings.
• Building value managed relationships with suppliers of maize and pulses to maintain high service levels and achieve world-class performance with reference to quality, delivery, and pricing consistency.
• Maintaining working relationships with internal stakeholders and ensuring supplier satisfaction index is maintained at ≥95%.
• Ensure timely resolution of the supplier grievances.
• Ensure timely communication to suppliers including sharing bulk SMS.

Process compliance & Risk Management

• Monitoring contract execution, termination, renewal, or amendment of terms.
• Ensure compliance to Company purchasing policies and procedures in the end-to-end RMPM procurement process
• Ensure all company policies, standards & procedures are adhered to all the time (SHE, GMP, ISO, PaTaMu).
• Review, monitor, assess and mitigate key risks and opportunities in the overall procurement function.

Qualifications or requirements (e.g., education, skills)

Minimum Requirements:

• Degree in Business Management, supply chain – procurement/ purchasing and other related field.
• Computer literate with a working knowledge of SAP and Microsoft windows.
• Good understanding of SAP MM module an added advantage.
• Membership of procurement professional bodies will be an added advantage (KISM/CIPS).

Key Attributes/ Competencies:

• Negotiation skills
• Analytical skills
• Decision-making skills
• Financial Acumen
• Relationship Management skills
• Communication skills
• Professionalism
• Details and Results orientated

Experience needed

Minimum of 5 years of procurement experience preferably in maize and pulses purchasing, aggregation and logistics.

• Plan, source and procure maize and pulses in line with business goals and objectives.
• Process maize and pulses orders in SAP and ensure timely issuance of POs.
• Monitor contract execution, termination, renewal or amendment of terms.
• Ensure timely placement and confirmation of maize & pulses orders with liaison with logistics for timely shipment.
• Keep track of local purchases and AFA allocations.
• Collate data on all maize & pulses purchases.
• Ensure timely completion of the monthly CMA Maize surveys.
• Collate data for extended supplier responsibility from all the plants.
• Prepare and submit monthly reports to KEPRO
• Ensure timely processing of purchase orders and payments to KEPRO to ensure Unga Holdings remains in good standing in regard to NEMA regulations.
• Carrying out cost management to identify areas of potential cost reduction and analyze the impact of pricing changes for grains and pulses.
• Negotiating prices and terms of business with suppliers and review opportunities to make cost savings
• Liaising closely with department heads to plan maize and pulses procurement and inventory requirements.
• Reviewing of inventory module reports and controlling inventory levels to achieve optimal level in stocks at all times.
• Work to build strong relationships with farmers, aggregators, and producers of maize & pulses for the right quality and fair purchase in sourcing.
• Negotiate farming contracting agreements with farmers.
• Coordinate the off-taker agreements with grain farmers, aggregators and producers to Ensure On Time In Full deliveries
• Participate in the weekly planning and monthly formulation meetings.
• Building value managed relationships with suppliers of maize and pulses to maintain high service levels and achieve world-class performance with reference to quality, delivery, and pricing consistency.
• Maintaining working relationships with internal stakeholders and ensuring supplier satisfaction index is maintained at ≥95%.
• Ensure timely resolution of the supplier grievances.
• Ensure timely communication to suppliers including sharing bulk SMS.
• Monitoring contract execution, termination, renewal, or amendment of terms.
• Ensure compliance to Company purchasing policies and procedures in the end-to-end RMPM procurement process
• Ensure all company policies, standards & procedures are adhered to all the time (SHE, GMP, ISO, PaTaMu).
• Review, monitor, assess and mitigate key risks and opportunities in the overall procurement function.

• Negotiation skills
• Analytical skills
• Decision-making skills
• Financial Acumen
• Relationship Management skills
• Communication skills
• Professionalism
• Details and Results orientated

• Degree in Business Management, supply chain – procurement/ purchasing and other related field.
• Computer literate with a working knowledge of SAP and Microsoft windows.
• Good understanding of SAP MM module an added advantage.
• Membership of procurement professional bodies will be an added advantage (KISM/CIPS).