Background

The International Livestock Research Institute (ILRI) works to improve food security and reduce poverty in developing countries through research for better and more sustainable use of livestock. ILRI is a CGIAR research centre - part of a global research partnership for a food-secure future.

Key Responsibilities:

Procurement Operations & Planning

• Execute end-to-end procurement processes (requisition to contract award) in line with approved procurement plans and budgets
• Support development and monitoring of annual procurement plans and category sourcing strategies
• Ensure compliance with procurement authorization matrix and segregation of duties (SoD)

Sourcing & Tender Management

• Coordinate prequalification, tendering, and evaluation processes for goods, services, and works
• Prepare solicitation documents (RFQs, RFPs, ITBs) and manage e-sourcing platforms
• Provide market intelligence, benchmarking, and cost analysis to inform sourcing decisions

Contract & Supplier Management

• Draft and manage contracts, SLAs, and framework agreements in collaboration with Legal
• Ensure proper contract documentation, annexation, and lifecycle tracking
• Support supplier onboarding, due diligence, and periodic performance evaluation
• Monitor supplier compliance with contractual and ethical standards

Digital Procurement & Data Management

• Maintain accurate procurement data in ERP/OCS and other digital systems
• Contribute to development and use of dashboards and tracking tools (procurement KPIs, cycle times, savings, compliance)
• Ensure complete and audit-ready procurement records

Compliance, Risk & Audit Support

• Ensure adherence to ILRI procurement policies, donor regulations, and audit requirements
• Identify procurement risks (sole sourcing, poor specifications, contract gaps) and escalate as necessary
• Support audit processes by providing timely and accurate documentation

Logistics & Order Fulfilment

• Track orders, deliveries, and logistics arrangements in coordination with Stores/Logistics
• Ensure timely delivery and conformity to specifications

Stakeholder Engagement & Service Delivery

• Act as a procurement focal point for assigned departments/projects
• Provide guidance on procurement processes, timelines, and compliance requirements
• Support internal customer satisfaction and service improvement initiatives

Continuous Improvement & Other Duties

• Contribute to process improvement initiatives, policy updates, and digital transformation
• Perform any other related duties as assigned

Requirements

• Bachelor’s degree in relevant field
• At least 7 years working experience in a busy procurement environment, experience from a research organization would be an added advantage.
• Relevant professional certification; Membership with recognized professional bodies like CIPS and KISM.
• Professional Diploma in Procurement & Supply (equivalent recognized certification) is Preferred
• Strong knowledge of procurement methods, sourcing strategies, and contract management
• High level of understanding of compliance, audit requirements, and donor-funded procurement
• Experience with ERP systems and e-procurement tools
• Analytical skills for cost analysis, supplier evaluation, and reporting
• Strong stakeholder management and communication skills
• High integrity, attention to detail, and ability to work under pressure
• Data-driven mindset with ability to use dashboards and reporting tools

• Execute end-to-end procurement processes (requisition to contract award) in line with approved procurement plans and budgets
• Support development and monitoring of annual procurement plans and category sourcing strategies
• Ensure compliance with procurement authorization matrix and segregation of duties (SoD)
• Coordinate prequalification, tendering, and evaluation processes for goods, services, and works
• Prepare solicitation documents (RFQs, RFPs, ITBs) and manage e-sourcing platforms
• Provide market intelligence, benchmarking, and cost analysis to inform sourcing decisions
• Draft and manage contracts, SLAs, and framework agreements in collaboration with Legal
• Ensure proper contract documentation, annexation, and lifecycle tracking
• Support supplier onboarding, due diligence, and periodic performance evaluation
• Monitor supplier compliance with contractual and ethical standards
• Maintain accurate procurement data in ERP/OCS and other digital systems
• Contribute to development and use of dashboards and tracking tools (procurement KPIs, cycle times, savings, compliance)
• Ensure complete and audit-ready procurement records
• Ensure adherence to ILRI procurement policies, donor regulations, and audit requirements
• Identify procurement risks (sole sourcing, poor specifications, contract gaps) and escalate as necessary
• Support audit processes by providing timely and accurate documentation
• Track orders, deliveries, and logistics arrangements in coordination with Stores/Logistics
• Ensure timely delivery and conformity to specifications
• Act as a procurement focal point for assigned departments/projects
• Provide guidance on procurement processes, timelines, and compliance requirements
• Support internal customer satisfaction and service improvement initiatives
• Contribute to process improvement initiatives, policy updates, and digital transformation
• Perform any other related duties as assigned

• Procurement methods
• Sourcing strategies
• Contract management
• Compliance
• Audit requirements
• Donor-funded procurement
• ERP systems
• E-procurement tools
• Cost analysis
• Supplier evaluation
• Reporting
• Stakeholder management
• Communication skills
• High integrity
• Attention to detail
• Ability to work under pressure
• Data-driven mindset
• Dashboards
• Reporting tools

• Bachelor’s degree in relevant field
• At least 7 years working experience in a busy procurement environment
• Experience from a research organization would be an added advantage
• Relevant professional certification
• Membership with recognized professional bodies like CIPS and KISM
• Professional Diploma in Procurement & Supply (equivalent recognized certification) is Preferred