Procurement Officer
2025-11-03T09:53:14+00:00
Best Links
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FULL_TIME
Nairobi
Nairobi
00100
Kenya
Consulting
Management
2025-11-28T17:00:00+00:00
Kenya
8
Procurement Officer
Main Duties and Responsibilities
Procurement
- Processing SR’s (authorized correctly, donor specific rules) and procuring of supplies and services as per specifications given e.g. vehicle hire, accommodation, conferences, visibility materi9als, office consumable, furniture, IT equipment etc.
- Update the SR tracker on a weekly basis and clearly indicate procurement status for all procurements actioned.
- Source quotations (RFQs/RFPs) and prepare QEF’s and ensure they are reviewed and properly authorized by budget holders as per approved DOA and are in compliance with technical specifications, delivery schedules, payment terms etc
- Liaising with suppliers as and when needed
- Ensure accurate processing of invoices upon completion of service or delivery of supplies and real time update of the invoice and SR trackers
- Completing payment requests and coordinate with Finance to ensure payments to suppliers are made in a timely manner
- Ensure timely purchase and delivery of equipment and emergency requests keeping to the policies and procedures.
- Soft copy and hard copy filing for logistics and procurement documents
- Participate in supplier evaluations/assessments, supplier prequalification/identification, market surveys and provide support in establishment of approved supplier list
- Any other tasks from time to time
Others
- Adhere to and promote the standards outlined in the Concern Code of Conduct and associated policies to their team, beneficiaries, and be committed to providing a safe working environment
- Take all possible measure to meet Core Humanitarian Standards (CHS)
- Any other duties as assigned by the Line Manager
Person Specification
Minimum Education, Qualifications & Experience Required:
- A degree in Logistics, Procurement, Supply Chain Management or related field
- Professional certification in procurement and logistics or supply chain management
- Relevant experience in procurement and logistics management
- At least three (3) years’ experience working with an NGO or UN Agency in a similar role
- Experience in emergency response and in setting up emergency logistics operations
- Proficiency with computer programmes eg excel, word, powerpoint etc
- Good interpersonal, organization and communication skills
Skills
3PL/4PL Management Category Management (Direct/Indirect) Conflict resolution Customer focus Customs Clearance Basics Decision-making Incoterms & International Trade Inventory Optimization Inventory Replenishment (Min/Max) Problem-solving Purchase Order Management Reverse Logistics Route Planning Basics Supplier Prequalification
Main Duties and Responsibilities Procurement Processing SR’s (authorized correctly, donor specific rules) and procuring of supplies and services as per specifications given e.g. vehicle hire, accommodation, conferences, visibility materi9als, office consumable, furniture, IT equipment etc. Update the SR tracker on a weekly basis and clearly indicate procurement status for all procurements actioned. Source quotations (RFQs/RFPs) and prepare QEF’s and ensure they are reviewed and properly authorized by budget holders as per approved DOA and are in compliance with technical specifications, delivery schedules, payment terms etc Liaising with suppliers as and when needed Ensure accurate processing of invoices upon completion of service or delivery of supplies and real time update of the invoice and SR trackers Completing payment requests and coordinate with Finance to ensure payments to suppliers are made in a timely manner Ensure timely purchase and delivery of equipment and emergency requests keeping to the policies and procedures. Soft copy and hard copy filing for logistics and procurement documents Participate in supplier evaluations/assessments, supplier prequalification/identification, market surveys and provide support in establishment of approved supplier list Any other tasks from time to time
3PL/4PL Management Category Management (Direct/Indirect) Conflict resolution Customer focus Customs Clearance Basics Decision-making Incoterms & International Trade Inventory Optimization Inventory Replenishment (Min/Max) Problem-solving Purchase Order Management Reverse Logistics Route Planning Basics Supplier Prequalification
A degree in Logistics, Procurement, Supply Chain Management or related field Professional certification in procurement and logistics or supply chain management Relevant experience in procurement and logistics management At least three (3) years’ experience working with an NGO or UN Agency in a similar role Experience in emergency response and in setting up emergency logistics operations Proficiency with computer programmes eg excel, word, powerpoint etc Good interpersonal, organization and communication skills
JOB-69087b8a5ee90
Vacancy title:
Procurement Officer
[Type: FULL_TIME, Industry: Consulting, Category: Management]
Jobs at:
Best Links
Deadline of this Job:
Friday, November 28 2025
Duty Station:
Nairobi | Nairobi | Kenya
Summary
Date Posted: Monday, November 3 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Procurement Officer
Main Duties and Responsibilities
Procurement
- Processing SR’s (authorized correctly, donor specific rules) and procuring of supplies and services as per specifications given e.g. vehicle hire, accommodation, conferences, visibility materi9als, office consumable, furniture, IT equipment etc.
- Update the SR tracker on a weekly basis and clearly indicate procurement status for all procurements actioned.
- Source quotations (RFQs/RFPs) and prepare QEF’s and ensure they are reviewed and properly authorized by budget holders as per approved DOA and are in compliance with technical specifications, delivery schedules, payment terms etc
- Liaising with suppliers as and when needed
- Ensure accurate processing of invoices upon completion of service or delivery of supplies and real time update of the invoice and SR trackers
- Completing payment requests and coordinate with Finance to ensure payments to suppliers are made in a timely manner
- Ensure timely purchase and delivery of equipment and emergency requests keeping to the policies and procedures.
- Soft copy and hard copy filing for logistics and procurement documents
- Participate in supplier evaluations/assessments, supplier prequalification/identification, market surveys and provide support in establishment of approved supplier list
- Any other tasks from time to time
Others
- Adhere to and promote the standards outlined in the Concern Code of Conduct and associated policies to their team, beneficiaries, and be committed to providing a safe working environment
- Take all possible measure to meet Core Humanitarian Standards (CHS)
- Any other duties as assigned by the Line Manager
Person Specification
Minimum Education, Qualifications & Experience Required:
- A degree in Logistics, Procurement, Supply Chain Management or related field
- Professional certification in procurement and logistics or supply chain management
- Relevant experience in procurement and logistics management
- At least three (3) years’ experience working with an NGO or UN Agency in a similar role
- Experience in emergency response and in setting up emergency logistics operations
- Proficiency with computer programmes eg excel, word, powerpoint etc
- Good interpersonal, organization and communication skills
Skills
3PL/4PL Management Category Management (Direct/Indirect) Conflict resolution Customer focus Customs Clearance Basics Decision-making Incoterms & International Trade Inventory Optimization Inventory Replenishment (Min/Max) Problem-solving Purchase Order Management Reverse Logistics Route Planning Basics Supplier Prequalification
Work Hours: 8
Experience in Months: 36
Level of Education: bachelor degree
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