Procurement Officer
2025-10-09T11:46:37+00:00
HF Group
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FULL_TIME
Nairobi
kenya
00100
Kenya
Banking
Transportation & Logistics
2025-10-15T17:00:00+00:00
Kenya
8
Principle Accountabilities
- Sourcing & Vendor Management: Execute the end-to-end sourcing process, including vendor identification, pre-qualification, request for quotation (RFQ), bid evaluation, and vendor selection.
- Negotiation & Cost Savings: Negotiate favorable terms and conditions with vendors to secure optimal pricing, quality, and delivery schedules, ensuring value-for-money.
- Purchase Order Processing: Accurately raise and issue Local Purchase Orders (LPOs) in a timely manner.
- Procure-to-Pay (P2P) Coordination: Act as a key liaison between vendors and the Accounts Payable team to ensure a smooth and efficient Procure-to-Pay process, resolving invoice and payment queries.
- Contract & Data Management: Maintain and update the procurement database, ensuring the accuracy of all vendor records, contract details, and pricing information.
- Vendor Performance: Support the monitoring and tracking of vendor performance against agreed Key Performance Indicators (KPIs) and schedule performance review meetings.
- Stakeholder Engagement: Proactively collaborate with internal stakeholders to understand their procurement needs and provide effective sourcing solutions.
- Record Keeping: Ensure all procurement records, approvals, and contracts are accurately filed and maintained in accordance with company policy.
Key Competencies and Skills
Technical Competencies
- Knowledge of strategic sourcing and category management.
- Proficiency in using procurement tools and systems.
- Understanding of supplier relationship management (SRM) principles.
- Strong negotiation and contract management skills.
- Ability to analyze spend data to identify optimization opportunities.
Behavioral Competencies
- Strong negotiation and communication skills.
- High level of integrity and ethical conduct.
- Ability to manage multiple priorities under tight deadlines.
- Detail-oriented with strong organizational skills.
Minimum Qualifications, Knowledge and Experience
Academic & Professional
- Bachelor’s degree in Procurement, Supply Chain Management, or a related field.
Experience
- Minimum of 2 years of experience in a procurement or buying role.
- Proficiency in MS Office Suite and experience with ERP procurement systems.
Principle Accountabilities
Sourcing & Vendor Management: Execute the end-to-end sourcing process, including vendor identification, pre-qualification, request for quotation (RFQ), bid evaluation, and vendor selection.
Negotiation & Cost Savings: Negotiate favorable terms and conditions with vendors to secure optimal pricing, quality, and delivery schedules, ensuring value-for-money.
Purchase Order Processing: Accurately raise and issue Local Purchase Orders (LPOs) in a timely manner.
Procure-to-Pay (P2P) Coordination: Act as a key liaison between vendors and the Accounts Payable team to ensure a smooth and efficient Procure-to-Pay process, resolving invoice and payment queries.
Contract & Data Management: Maintain and update the procurement database, ensuring the accuracy of all vendor records, contract details, and pricing information.
Vendor Performance: Support the monitoring and tracking of vendor performance against agreed Key Performance Indicators (KPIs) and schedule performance review meetings.
Stakeholder Engagement: Proactively collaborate with internal stakeholders to understand their procurement needs and provide effective sourcing solutions.
Record Keeping: Ensure all procurement records, approvals, and contracts are accurately filed and maintained in accordance with company policy.
Technical Competencies
Knowledge of strategic sourcing and category management.
Proficiency in using procurement tools and systems.
Understanding of supplier relationship management (SRM) principles.
Strong negotiation and contract management skills.
Ability to analyze spend data to identify optimization opportunities.
Behavioral Competencies
Strong negotiation and communication skills.
High level of integrity and ethical conduct.
Ability to manage multiple priorities under tight deadlines.
Detail-oriented with strong organizational skills.
Minimum of 2 years of experience in a procurement or buying role.
Proficiency in MS Office Suite and experience with ERP procurement systems.
JOB-68e7a09d2f9f0
Vacancy title:
Procurement Officer
[Type: FULL_TIME, Industry: Banking, Category: Transportation & Logistics]
Jobs at:
HF Group
Deadline of this Job:
Wednesday, October 15 2025
Duty Station:
Nairobi | kenya | Kenya
Summary
Date Posted: Thursday, October 9 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Principle Accountabilities
- Sourcing & Vendor Management: Execute the end-to-end sourcing process, including vendor identification, pre-qualification, request for quotation (RFQ), bid evaluation, and vendor selection.
- Negotiation & Cost Savings: Negotiate favorable terms and conditions with vendors to secure optimal pricing, quality, and delivery schedules, ensuring value-for-money.
- Purchase Order Processing: Accurately raise and issue Local Purchase Orders (LPOs) in a timely manner.
- Procure-to-Pay (P2P) Coordination: Act as a key liaison between vendors and the Accounts Payable team to ensure a smooth and efficient Procure-to-Pay process, resolving invoice and payment queries.
- Contract & Data Management: Maintain and update the procurement database, ensuring the accuracy of all vendor records, contract details, and pricing information.
- Vendor Performance: Support the monitoring and tracking of vendor performance against agreed Key Performance Indicators (KPIs) and schedule performance review meetings.
- Stakeholder Engagement: Proactively collaborate with internal stakeholders to understand their procurement needs and provide effective sourcing solutions.
- Record Keeping: Ensure all procurement records, approvals, and contracts are accurately filed and maintained in accordance with company policy.
Key Competencies and Skills
Technical Competencies
- Knowledge of strategic sourcing and category management.
- Proficiency in using procurement tools and systems.
- Understanding of supplier relationship management (SRM) principles.
- Strong negotiation and contract management skills.
- Ability to analyze spend data to identify optimization opportunities.
Behavioral Competencies
- Strong negotiation and communication skills.
- High level of integrity and ethical conduct.
- Ability to manage multiple priorities under tight deadlines.
- Detail-oriented with strong organizational skills.
Minimum Qualifications, Knowledge and Experience
Academic & Professional
- Bachelor’s degree in Procurement, Supply Chain Management, or a related field.
Experience
- Minimum of 2 years of experience in a procurement or buying role.
- Proficiency in MS Office Suite and experience with ERP procurement systems.
Work Hours: 8
Experience in Months: 24
Level of Education: bachelor degree
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