Background

PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing heath challenges.

PATH Kenya is a local entity that has been working in the country since 1990. PATH Kenya has been a trusted partner to the Kenyan government, the private sector, nongovernmental organizations, and communities, supporting the country’s rise as a health leader in East Africa and beyond. PATH in Kenya works to enhance health system capacity and resilience by providing technical expertise with deep local experience, accelerating progress through advocacy and policy, and using human-centered design to maximize impact.

Nuru Ya Mtoto is a county-level service delivery project, funded by USG through PEPFAR and implemented by PATH Kenya from March 18th, 2021, to September 30th, 2026. The project provides comprehensive HIV care and treatment services to people living with HIV (PLHIV), including children and adolescents living with HIV (CALHIV). Currently, the project operates in four counties, supporting the provision of life-saving HIV care and treatment services in Kakamega, Kisumu, Nyamira, and Vihiga.

Job Summary

PATH Kenya through Nuru Ya Mtoto Project seeks to recruit a procurement officer who will oversee the project’s strategic and day to day supply chain processes. Under the supervision of the finance and administration Manager, the successful candidate will ensure that the project’s required goods and services are efficiently and effectively procured in addition to continuously identifying, designing, and implementing innovative approaches that maximizes value to the project’s supply chain management cycle.

Job Responsibilities:

• Carry out procurement processes in line with the PATH laid down policies as well as donor regulations and the laws of the land and be a lead custodian of these policies and regulations.
• Prepare formal invitations for bids and requests for quotations, including required special terms and conditions, performance, and technical criteria.
• Routinely sensitize the project staff on procurement processes.
• Sit in procurement review committee meetings and take minutes of the deliberations.
• Track orders and confirm system lead times, delivery dates, and costs.
• Conduct routine vendor circularization and accounts reconciliations
• Prepare weekly accurate and complete management procurement reports and any other ad hoc reports as may be required from time to time by the project management.
• Participates in developing, facilitating, implementing, monitoring, and reviewing the project’s procurement plans
• Ensure that all the vendors that PATH Kenya does business with are properly registered and are subjected to proper due diligence processes including Bridger checks.
• Identify opportunities and implement actions aimed at achieving efficiencies and value maximization in procurement processes.
• Advise/update the procurement review committee on emerging issues/trends on procurement
• Ensure that invoices are properly supported before any payment consideration
• Facilitate good mutual business relationships with suppliers/vendors.
• Maintain accurate, up to date and complete records in required formats for all procurement transactions.
• Perform any other relevant duties as may be assigned from time to time.

Key Competencies required:

• Partnership
• Accountability
• Strong negotiation skills
• Integrity
• Communication

Typical Background, Experience & Requirements:

• A bachelor’s degree in any business-related field with a specialization /bias in procurement.
• Up to date KISM membership.
• A master’s degree in business administration or equivalent and CIPS qualification will be an added advantage.
• A minimum of 6 years’ progressive relevant experience preferably in NGO sector.
• Outstanding communication skills including interpersonal communications, problem solving, strong writing skills and fluency in English with the ability to communicate effectively with a wide range of stakeholders.
• Excellent report writing, presentation and minutes taking skills.
• Detail oriented; high degree of accuracy and strong analytical skills.
• Ability to interpret policies and regulations and develop implementing procedures.
• In depth knowledge of United States Government grant and procurement regulation

• Carry out procurement processes in line with the PATH laid down policies as well as donor regulations and the laws of the land and be a lead custodian of these policies and regulations.
• Prepare formal invitations for bids and requests for quotations, including required special terms and conditions, performance, and technical criteria.
• Routinely sensitize the project staff on procurement processes.
• Sit in procurement review committee meetings and take minutes of the deliberations.
• Track orders and confirm system lead times, delivery dates, and costs.
• Conduct routine vendor circularization and accounts reconciliations
• Prepare weekly accurate and complete management procurement reports and any other ad hoc reports as may be required from time to time by the project management.
• Participates in developing, facilitating, implementing, monitoring, and reviewing the project’s procurement plans
• Ensure that all the vendors that PATH Kenya does business with are properly registered and are subjected to proper due diligence processes including Bridger checks.
• Identify opportunities and implement actions aimed at achieving efficiencies and value maximization in procurement processes.
• Advise/update the procurement review committee on emerging issues/trends on procurement
• Ensure that invoices are properly supported before any payment consideration
• Facilitate good mutual business relationships with suppliers/vendors.
• Maintain accurate, up to date and complete records in required formats for all procurement transactions.
• Perform any other relevant duties as may be assigned from time to time.

• Partnership
• Accountability
• Strong negotiation skills
• Integrity
• Communication
• Excellent report writing, presentation and minutes taking skills.
• Detail oriented; high degree of accuracy and strong analytical skills.
• Ability to interpret policies and regulations and develop implementing procedures.
• In depth knowledge of United States Government grant and procurement regulation

• A bachelor’s degree in any business-related field with a specialization /bias in procurement.
• Up to date KISM membership.
• A master’s degree in business administration or equivalent and CIPS qualification will be an added advantage.