Background information about the job or company (e.g., role context, company overview)

PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms-vaccines, drugs, diagnostics, devices, and system and service innovations-that harness our entrepreneurial insight, scientific and public health expertise, and passion...

Responsibilities or duties

Job Responsibilities:

• Carry out procurement processes in line with the PATH laid down policies as well as donor regulations and the laws of the land and be a lead custodian of these policies and regulations.
• Prepare formal invitations for bids and requests for quotations, including required special terms and conditions, performance, and technical criteria.
• Routinely sensitize the project staff on procurement processes.
• Sit in procurement review committee meetings and take minutes of the deliberations.
• Track orders and confirm system lead times, delivery dates, and costs.
• Conduct routine vendor circularization and accounts reconciliations
• Prepare weekly accurate and complete management procurement reports and any other ad hoc reports as may be required from time to time by the project management.
• Participates in developing, facilitating, implementing, monitoring, and reviewing the project’s procurement plans
• Ensure that all the vendors that PATH Kenya does business with are properly registered and are subjected to proper due diligence processes including Bridger checks.
• Identify opportunities and implement actions aimed at achieving efficiencies and value maximization in procurement processes.
• Advise/update the procurement review committee on emerging issues/trends on procurement
• Ensure that invoices are properly supported before any payment consideration
• Facilitate good mutual business relationships with suppliers/vendors.
• Maintain accurate, up to date and complete records in required formats for all procurement transactions.
• Perform any other relevant duties as may be assigned from time to time.

Qualifications or requirements (e.g., education, skills)

Key Competencies required:

• Partnership
• Accountability
• Strong negotiation skills
• Integrity
• Communication

Typical Background, Experience & Requirements:

• A bachelor’s degree in any business-related field with a specialization /bias in procurement.
• Up to date KISM membership.
• A master’s degree in business administration or equivalent and CIPS qualification will be an added advantage.
• Outstanding communication skills including interpersonal communications, problem solving, strong writing skills and fluency in English with the ability to communicate effectively with a wide range of stakeholders.
• Excellent report writing, presentation and minutes taking skills.
• Detail oriented; high degree of accuracy and strong analytical skills.
• Ability to interpret policies and regulations and develop implementing procedures.
• In depth knowledge of United States Government grant and procurement regulations, systems, and procedures for managing complex grant programs with many partners and beneficiaries
• Advanced Knowledge of Excel, Word, Outlook, Business World, and other Microsoft Office products are highly desirable.
• Strong organizational skills with the ability to create and implement procurement systems and prioritize workload.
• High standards of integrity.
• Hands-on experience with ERPs with embedded procurement module
• Ability to work flexibly and collaboratively as part of a team.

Experience needed

A minimum of 6 years’ progressive relevant experience preferably in NGO sector.

• Carry out procurement processes in line with the PATH laid down policies as well as donor regulations and the laws of the land and be a lead custodian of these policies and regulations.
• Prepare formal invitations for bids and requests for quotations, including required special terms and conditions, performance, and technical criteria.
• Routinely sensitize the project staff on procurement processes.
• Sit in procurement review committee meetings and take minutes of the deliberations.
• Track orders and confirm system lead times, delivery dates, and costs.
• Conduct routine vendor circularization and accounts reconciliations
• Prepare weekly accurate and complete management procurement reports and any other ad hoc reports as may be required from time to time by the project management.
• Participates in developing, facilitating, implementing, monitoring, and reviewing the project’s procurement plans
• Ensure that all the vendors that PATH Kenya does business with are properly registered and are subjected to proper due diligence processes including Bridger checks.
• Identify opportunities and implement actions aimed at achieving efficiencies and value maximization in procurement processes.
• Advise/update the procurement review committee on emerging issues/trends on procurement
• Ensure that invoices are properly supported before any payment consideration
• Facilitate good mutual business relationships with suppliers/vendors.
• Maintain accurate, up to date and complete records in required formats for all procurement transactions.
• Perform any other relevant duties as may be assigned from time to time.

• Partnership
• Accountability
• Strong negotiation skills
• Integrity
• Communication
• Outstanding communication skills including interpersonal communications, problem solving, strong writing skills and fluency in English with the ability to communicate effectively with a wide range of stakeholders.
• Excellent report writing, presentation and minutes taking skills.
• Detail oriented; high degree of accuracy and strong analytical skills.
• Ability to interpret policies and regulations and develop implementing procedures.
• In depth knowledge of United States Government grant and procurement regulations, systems, and procedures for managing complex grant programs with many partners and beneficiaries
• Advanced Knowledge of Excel, Word, Outlook, Business World, and other Microsoft Office products are highly desirable.
• Strong organizational skills with the ability to create and implement procurement systems and prioritize workload.
• High standards of integrity.
• Hands-on experience with ERPs with embedded procurement module
• Ability to work flexibly and collaboratively as part of a team.

• A bachelor’s degree in any business-related field with a specialization /bias in procurement.
• Up to date KISM membership.
• A master’s degree in business administration or equivalent and CIPS qualification will be an added advantage.