LEISHEN RESORT LTD – The Leishen-Bungoma is a new boutique hotel looking to recruit passionate, service-driven professionals to fill positions across all departments. If you have a heart for hospitality and take pride in delivering excellent guest experiences, we want to hear from you.

Procurement & Stores Officer

Responsible for streamlining the supply chain by sourcing quality goods, managing inventory, and enforcing cost efficiencies to ensure undisrupted daily operations across all departments.

Procurement & Sourcing

• Vendor Management: Identify reliable suppliers, negotiate pricing, and draft service level agreements.
• Purchase Processing: Compile purchase requests, generate Local Purchase Orders (LPOs), and track delivery status.
• Market Surveys: Conduct regular market research and maintain an accredited vendor database.
• Budget Tracking: Control and monitor expenses against approved departmental budgets.

Stores Management & Inventory Control

• Receiving: Verify incoming deliveries against the LPO for quantity, quality, and specifications.
• Stock Optimization: Implement FIFO (First-In, First-Out) to minimize waste, spoilage, and expiration.
• Issuing: Issue supplies to departments only upon receipt of authorized requisition forms.
• Auditing: Conduct periodic physical stock-takes and reconcile discrepancies with Accounts.

Compliance & Reporting

• Health & Safety: Ensure storage areas (dry stores, freezers, cold rooms) are clean, secure, and pest-free.
• Documentation: Keep meticulous records of delivery notes, invoices, and Goods Received Notes (GRN).
• Reporting: Prepare weekly/monthly reports on stock consumption, slow-moving items, and potential shortages.

Qualifications

Diploma or Degree in Procurement, Supply Chain Management, Logistics, or Business Administration; 2-3 years experience in purchasing/stores, ideally in hospitality; proficiency in MS Office and PMS/inventory software (Materials Control, Opera, Fidelio, or SAP); high integrity, strong negotiation and record-keeping skills.

WHY JOIN US?

• Be part of a dynamic, guest-focused hospitality team.
• Opportunities for growth and training across departments.
• Competitive compensation package.

• Vendor Management: Identify reliable suppliers, negotiate pricing, and draft service level agreements.
• Purchase Processing: Compile purchase requests, generate Local Purchase Orders (LPOs), and track delivery status.
• Market Surveys: Conduct regular market research and maintain an accredited vendor database.
• Budget Tracking: Control and monitor expenses against approved departmental budgets.
• Receiving: Verify incoming deliveries against the LPO for quantity, quality, and specifications.
• Stock Optimization: Implement FIFO (First-In, First-Out) to minimize waste, spoilage, and expiration.
• Issuing: Issue supplies to departments only upon receipt of authorized requisition forms.
• Auditing: Conduct periodic physical stock-takes and reconcile discrepancies with Accounts.
• Health & Safety: Ensure storage areas (dry stores, freezers, cold rooms) are clean, secure, and pest-free.
• Documentation: Keep meticulous records of delivery notes, invoices, and Goods Received Notes (GRN).
• Reporting: Prepare weekly/monthly reports on stock consumption, slow-moving items, and potential shortages.

• Proficiency in MS Office
• Proficiency in PMS/inventory software (Materials Control, Opera, Fidelio, or SAP)
• High integrity
• Strong negotiation skills
• Strong record-keeping skills

• Diploma or Degree in Procurement, Supply Chain Management, Logistics, or Business Administration