Background

Fanisi is a company focused on maximizing human capital. They are currently recruiting for a Program Assistant position.

Responsibilities

The role involves assisting with program administration, travel, and venue bookings. Key duties include tracking logistics across all six program counties, maintaining organized records on Zoho, and researching and assessing venues for events and workshops. The Program Assistant will also be responsible for updating venue and vendor databases with key details, coordinating vendors for supplies, catering, transport, and accommodation, and supporting procurement by collecting quotes and preparing requisitions. Maintaining a detailed accommodation and venue database and preparing post-activity reports with suggestions for operational improvements are also part of the role.

Qualifications

Required qualifications include a Bachelor's degree in Business Administration, Operations Management, Logistics, Project Management, or a related field. A minimum of 3 years of experience in operations, logistics coordination, administrative support, or a similar role is necessary. Proven experience in vendor management, travel, and accommodation coordination, and event logistics is also required. Proficiency in digital tools such as Zoho, Google Workspace, Trello, or other project and logistics management platforms is essential. Strong organizational and multitasking skills with a keen eye for detail, along with excellent communication, negotiation, and interpersonal skills, are expected.

• Assist with program admin, travel, and venue bookings
• Track logistics across all six program counties
• Maintain organized records on Zoho
• Research and assess venues for events and workshops
• Update venue and vendor databases with key details
• Coordinate vendors for supplies, catering, transport, and accommodation
• Support procurement by collecting quotes and preparing requisitions
• Maintain a detailed accommodation and venue database
• Prepare post-activity reports and suggest operational improvements

• Proficiency in digital tools such as Zoho, Google Workspace, Trello, or other project and logistics management platforms
• Strong organizational and multitasking skills with a keen eye for detail
• Excellent communication, negotiation, and interpersonal skills

• Bachelor's degree in Business Administration, Operations Management, Logistics, Project Management, or a related field
• Minimum of 3 years' experience in operations, logistics coordination, administrative support, or a similar role
• Proven experience in vendor management, travel and accommodation coordination, and event logistics