About the job

Location type:

Hybrid - Required to work on site a minimum of 2 days per week

Only candidates who are currently legally authorized to live and work in Kenya will be considered. Visa sponsorship is not available for this role.

The role is responsible for supporting the projects operational excellence and execution of quality and standards by providing wide ranging administrative and operational support. The role is also accountable for collecting and managing data, facilitating trainings and meetings, coordinating timely reports, documenting results, liaising with partners, and organizing key events.

What You'll Do

• Provides moderate financial management support, which may include assisting with team budget management, monitoring of labor trackers, preparation and tracking of small budgets, reconciling and re-classing expenses, financial analysis, subaward management, preparing donor invoices, procurement and payment of consultants, vendors, subrecipients and other services, and management and reconciliation of team purchasing card.
• Monitors and ensures smooth operational and programmatic execution of small projects or low-complexity network members/countries, including monitoring of agreement modifications, workplans and deliverables in coordination with immediate team members, network or country project team members, and global technical and service department.
• Conducts regular visits to project sites to collect data and monitor project activities, ensuring quality of data.
• Coordinates periodic project reporting, work planning, and detailed activity planning while supporting the team to perform at their highest capacity.
• Work across departments to produce monthly update reports, disseminate lessons learned to implementing partners and the PSI team in the regions; synthesize information (from DHIS2 and other platforms) and package to help the team prepare for meetings and presentations.
• Support the execution of demand generation activities and campaigns, both digital and non-digital, against set timelines using appropriate planning and task management tools.
• Provides routine administrative support for daily operations, project management, and general functioning of assigned portfolio. May include coordinating meetings, note-taking, booking travel, editing, or ad hoc requests for information.
• Provides support for knowledge management activities, including the design of tools and systems for knowledge management and information tracking, creation and maintenance of internal filing systems, and administration of online communications site(s). Assists with drafting, editing and coordinating communications materials.
• Assists with new business development opportunities.
• Embody PSI’s values: Measurement, Pragmatism, Honesty, Trust, Collaboration, and Commitment.
• Less than 10% international travel
• Time percentages listed above are not exact. They are estimates and may change. This is also not an exhaustive list of all tasks that an incumbent is expected to perform but is instead a summary of the primary responsibilities and requirements of the job. The incumbent may be asked to perform duties not included above. PSI reserves the right to revise job profiles at any time based on changes to the required job responsibilities.

What You'll Bring

• Associate's degree (or international equivalent) in a related field
• Bachelor's Degree (or international equivalent) in a related field preferred
• At least 3 years of related experience. Equivalent combination of relevant education and experience may be substituted.
• Strong written and verbal communication .
• Strong computer skills in MS Office applications .
• Excellent organizational and administrative skills with special attention to detail and timeliness .
• Strong quantitative skills, with emphasis on working with budgets and spreadsheets.
• Relevant language skills per country and program portfolio including fluency in English and Swahili .
• Demonstrated ability to work in a multi-cultural environment .
• Ability to manage diverse workstreams efficiently and effectively.
• Training and/or experience in vaccination, public health , healthcare, social sciences, or development work preferred
• We know that a long list of requirements may be discouraging, but don’t let imposter syndrome or the confidence gap get in the way of you applying — we’d love to hear from you.

• Provides moderate financial management support, which may include assisting with team budget management, monitoring of labor trackers, preparation and tracking of small budgets, reconciling and re-classing expenses, financial analysis, subaward management, preparing donor invoices, procurement and payment of consultants, vendors, subrecipients and other services, and management and reconciliation of team purchasing card.
• Monitors and ensures smooth operational and programmatic execution of small projects or low-complexity network members/countries, including monitoring of agreement modifications, workplans and deliverables in coordination with immediate team members, network or country project team members, and global technical and service department.
• Conducts regular visits to project sites to collect data and monitor project activities, ensuring quality of data.
• Coordinates periodic project reporting, work planning, and detailed activity planning while supporting the team to perform at their highest capacity.
• Work across departments to produce monthly update reports, disseminate lessons learned to implementing partners and the PSI team in the regions; synthesize information (from DHIS2 and other platforms) and package to help the team prepare for meetings and presentations.
• Support the execution of demand generation activities and campaigns, both digital and non-digital, against set timelines using appropriate planning and task management tools.
• Provides routine administrative support for daily operations, project management, and general functioning of assigned portfolio. May include coordinating meetings, note-taking, booking travel, editing, or ad hoc requests for information.
• Provides support for knowledge management activities, including the design of tools and systems for knowledge management and information tracking, creation and maintenance of internal filing systems, and administration of online communications site(s). Assists with drafting, editing and coordinating communications materials.
• Assists with new business development opportunities.
• Embody PSI’s values: Measurement, Pragmatism, Honesty, Trust, Collaboration, and Commitment.

• Strong written and verbal communication .
• Strong computer skills in MS Office applications .
• Excellent organizational and administrative skills with special attention to detail and timeliness .
• Strong quantitative skills, with emphasis on working with budgets and spreadsheets.
• Relevant language skills per country and program portfolio including fluency in English and Swahili .
• Demonstrated ability to work in a multi-cultural environment .
• Ability to manage diverse workstreams efficiently and effectively.

• Associate's degree (or international equivalent) in a related field
• Bachelor's Degree (or international equivalent) in a related field preferred
• Training and/or experience in vaccination, public health , healthcare, social sciences, or development work preferred