Programme Associate
2025-06-03T04:20:30+00:00
The Science for Africa Foundation
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https://scienceforafrica.foundation/
FULL_TIME
Nairobi
Nairobi
00100
Kenya
Research
Management
2025-06-06T17:00:00+00:00
Kenya
8
Programme Associate at The Science for Africa Foundation
We are an experienced team of scientists, professionals, and African and global partners.
OB PURPOSE
The Programme Assistant provides operational and administrative assistance to the programme staff, performs a variety of administrative, coordination and logistical services in support of the operations of the Programme, and assists with information management for the team.
PRINCIPAL DUTIES AND RESPONSIBILITIES
Programme Support
- Provide programme and administrative support to the programme team in the preparation of various programme documents, such as work plans, budgets, reports, and proposals on programme implementation arrangements.
- Provides administrative support to the Programme team and supports in meeting scheduling, including support in follow up on actions and deadlines.
- Assist the team by maintaining calendars, receiving and composing communications as correspondence, and replies to inquiries.
- Assist other team members in preparing and formatting documents, including PowerPoint presentations, in liaison with the communications department.
- Develops and maintains an efficient filing system for the team, including assistance in processing calls for proposals as required.
- Liaises and communicates with other teams and external stakeholders on various activities as may be requested.
- Organizes regular team meetings and conference calls/video-conferences, often over different time zones, including the preparation and distribution of documents and providing necessary technical devices.
- Takes minutes of regular team meetings and other meetings with the assistance of and coordination from programme managers as required.
- Performs other related duties in accordance with instructions from team members.
Travel and Events Management
- Manage the programme travel and events calendar in liaison with programme staff.
- Works with the travel and events staff to process the internal travel requisition for programme staff before events / travel.
- Working with the travel staff, advise the program team members of visa requirements and assist in compilation of required documents.
- Responsible for formatting, distribution, and filing of trip reports.
- Reconcile travel expenditures for all team members and submits them for authorization and payment.
Workshops and Events
- Liaises with members of other host organisations and the internal travel and events Officer to coordinate logistical arrangements for workshops and events.
- Liaises with the Events and Travel Officer and other outside agencies regarding venue, travel, hotels, and catering services when necessary.
- Works closely with the Communications team to disseminate all internal and external material, including publicity and background documents for local and international SFA Foundation events. Coordinates appropriate mailings or distribution.
- Coordinates registration process and acts as contact person for the applicants.
PERSON SPECIFICATIONS
- Bachelor’s degree in biological sciences, social sciences, Business Administration or its equivalent from a recognised institution.
- At least 1–3 years’ experience supporting programs in non-profit organisations.
- Proven working experience, programme coordination.
Programme Support Provide programme and administrative support to the programme team in the preparation of various programme documents, such as work plans, budgets, reports, and proposals on programme implementation arrangements. Provides administrative support to the Programme team and supports in meeting scheduling, including support in follow up on actions and deadlines. Assist the team by maintaining calendars, receiving and composing communications as correspondence, and replies to inquiries. Assist other team members in preparing and formatting documents, including PowerPoint presentations, in liaison with the communications department. Develops and maintains an efficient filing system for the team, including assistance in processing calls for proposals as required. Liaises and communicates with other teams and external stakeholders on various activities as may be requested. Organizes regular team meetings and conference calls/video-conferences, often over different time zones, including the preparation and distribution of documents and providing necessary technical devices. Takes minutes of regular team meetings and other meetings with the assistance of and coordination from programme managers as required. Performs other related duties in accordance with instructions from team members. Travel and Events Management Manage the programme travel and events calendar in liaison with programme staff. Works with the travel and events staff to process the internal travel requisition for programme staff before events / travel. Working with the travel staff, advise the program team members of visa requirements and assist in compilation of required documents. Responsible for formatting, distribution, and filing of trip reports. Reconcile travel expenditures for all team members and submits them for authorization and payment. Workshops and Events Liaises with members of other host organisations and the internal travel and events Officer to coordinate logistical arrangements for workshops and events. Liaises with the Events and Travel Officer and other outside agencies regarding venue, travel, hotels, and catering services when necessary. Works closely with the Communications team to disseminate all internal and external material, including publicity and background documents for local and international SFA Foundation events. Coordinates appropriate mailings or distribution. Coordinates registration process and acts as contact person for the applicants.
Bachelor’s degree in biological sciences, social sciences, Business Administration or its equivalent from a recognised institution. At least 1–3 years’ experience supporting programs in non-profit organisations. Proven working experience, programme coordination.
JOB-683e780ee98a6
Vacancy title:
Programme Associate
[Type: FULL_TIME, Industry: Research, Category: Management]
Jobs at:
The Science for Africa Foundation
Deadline of this Job:
Friday, June 6 2025
Duty Station:
Nairobi | Nairobi | Kenya
Summary
Date Posted: Tuesday, June 3 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Programme Associate at The Science for Africa Foundation
We are an experienced team of scientists, professionals, and African and global partners.
JOB PURPOSE
The Programme Assistant provides operational and administrative assistance to the programme staff, performs a variety of administrative, coordination and logistical services in support of the operations of the Programme, and assists with information management for the team.
PRINCIPAL DUTIES AND RESPONSIBILITIES
Programme Support
- Provide programme and administrative support to the programme team in the preparation of various programme documents, such as work plans, budgets, reports, and proposals on programme implementation arrangements.
- Provides administrative support to the Programme team and supports in meeting scheduling, including support in follow up on actions and deadlines.
- Assist the team by maintaining calendars, receiving and composing communications as correspondence, and replies to inquiries.
- Assist other team members in preparing and formatting documents, including PowerPoint presentations, in liaison with the communications department.
- Develops and maintains an efficient filing system for the team, including assistance in processing calls for proposals as required.
- Liaises and communicates with other teams and external stakeholders on various activities as may be requested.
- Organizes regular team meetings and conference calls/video-conferences, often over different time zones, including the preparation and distribution of documents and providing necessary technical devices.
- Takes minutes of regular team meetings and other meetings with the assistance of and coordination from programme managers as required.
- Performs other related duties in accordance with instructions from team members.
Travel and Events Management
- Manage the programme travel and events calendar in liaison with programme staff.
- Works with the travel and events staff to process the internal travel requisition for programme staff before events / travel.
- Working with the travel staff, advise the program team members of visa requirements and assist in compilation of required documents.
- Responsible for formatting, distribution, and filing of trip reports.
- Reconcile travel expenditures for all team members and submits them for authorization and payment.
Workshops and Events
- Liaises with members of other host organisations and the internal travel and events Officer to coordinate logistical arrangements for workshops and events.
- Liaises with the Events and Travel Officer and other outside agencies regarding venue, travel, hotels, and catering services when necessary.
- Works closely with the Communications team to disseminate all internal and external material, including publicity and background documents for local and international SFA Foundation events. Coordinates appropriate mailings or distribution.
- Coordinates registration process and acts as contact person for the applicants.
PERSON SPECIFICATIONS
- Bachelor’s degree in biological sciences, social sciences, Business Administration or its equivalent from a recognised institution.
- At least 1–3 years’ experience supporting programs in non-profit organisations.
- Proven working experience, programme coordination.
Work Hours: 8
Experience in Months: 12
Level of Education: bachelor degree
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