The World Agroforestry Centre, is an international institute headquartered in Nairobi, Kenya, and founded in 1978. The Centre specializes in the sustainable management, protection and regulation of tropical rainforest and natural reserves.

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Programme Coordination & MEAL Officer - SEI

Job Type

Full Time

Qualification

BA/BSc/HND , MBA/MSc/MA

Experience

4 years

Location

Nairobi

Job Field

Project & Program Management

Duties and responsibilities

Programme Coordination

Facilitate, develop materials for, and participate in research and capacity building meetings, workshops and trainings, involving in-region travel, primarily in Africa and coordination with partners and stakeholders

Monitors and reports to the Cluster Lead, and all project managers on the progress of relevant projects

Supports Cluster lead in communicating with funders and project partners representing project leads

Coordinates and contributes to preparing proposals, project reports and outreach materials (including web features and newsletters), as needed

Presents project activities and progress at meetings and other engagements, speaks/responds on behalf of the project in discussions with partners, and steers project activities forward when the project lead becomes unavailable.

Ensures the centre project management is updated with precise project information according to donor agreement and amendment.

Ensures time planning of Cluster team members are correctly updated in the centre time management system.

Ensures monthly timesheets are approved as per allocation

Ensures the monthly sharing of the project budgets and financial reports based on the update in the centre project management tracker and ensures review by project managers regarding resource spending and planning.

Supports the team in planning and project implementation, for example by taking minutes of meetings and assisting in event organization.

Actively oversees implementation, reporting, monitoring and learning of projects and results. Documents to aid in the delivery of research projects (e.g. agenda, minutes, workplans, coordination and proposal development frameworks, financial and/or narrative reports, proposals) are supported.

Performs other tasks that might be assigned by the team leader/senior research fellows.

MEL

Provide technical leadership in the design, development, planning, budgeting, and implementation of the project MREAL frameworks

Supports the design and implementation of MEAL result frameworks and ‘Theory of Change’ for all cluster programmes.

Supports the integration of MEAL in project design, implementation, and reporting.

Supports the implementation and optimization of online solutions for MEAL projects and programmes.

Oversees data collection, assess project progress and results, and generates insights to refine project design and implementation.

Timely and appropriate monitoring and evaluation of projects is done including generating related reports.

Correctness of data input into the center project management tracker and time management systems.

Updates cluster project results frameworks as needed.

As appropriate, trains and guides partners and stakeholders in MEAL and field monitoring.

Fundraising & Partnerships

Provides support to proposal development by ensuring the internal project management tool process and advising on donor requirements.

Assists in building and expanding strategic partnerships and networking with governments, civil society organizations, the private sector and donors in implementing research project activities and developing new research projects.

Supports in preparing documents (e.g. agenda, work plan, reports, publications, proposals) related to research projects as assigned.

Performs other tasks that might be assigned by the Project Leader, Line manager and the team.

Requirements

At least 4 years of experience with a Bachelor’s degree or 2 years with a Master’s degree in Project Management, Monitoring and Evaluation, Development Studies, or related fields.

Experience in working with both government and international non-profit/research institutes. Experience with climate or environmental issues.

Experience in administration and coordination on diverse and complex issues.

Experience in organizing events and logistics.

Some knowledge of budget planning and resources management.

Excellent communication and coordination skills.

Good command of English both written and spoken.

• Facilitate, develop materials for, and participate in research and capacity building meetings, workshops and trainings, involving in-region travel, primarily in Africa and coordination with partners and stakeholders
• Monitors and reports to the Cluster Lead, and all project managers on the progress of relevant projects
• Supports Cluster lead in communicating with funders and project partners representing project leads
• Coordinates and contributes to preparing proposals, project reports and outreach materials (including web features and newsletters), as needed
• Presents project activities and progress at meetings and other engagements, speaks/responds on behalf of the project in discussions with partners, and steers project activities forward when the project lead becomes unavailable.
• Ensures the centre project management is updated with precise project information according to donor agreement and amendment.
• Ensures time planning of Cluster team members are correctly updated in the centre time management system.
• Ensures monthly timesheets are approved as per allocation
• Ensures the monthly sharing of the project budgets and financial reports based on the update in the centre project management tracker and ensures review by project managers regarding resource spending and planning.
• Supports the team in planning and project implementation, for example by taking minutes of meetings and assisting in event organization.
• Actively oversees implementation, reporting, monitoring and learning of projects and results. Documents to aid in the delivery of research projects (e.g. agenda, minutes, workplans, coordination and proposal development frameworks, financial and/or narrative reports, proposals) are supported.
• Performs other tasks that might be assigned by the team leader/senior research fellows.
• Provide technical leadership in the design, development, planning, budgeting, and implementation of the project MREAL frameworks
• Supports the design and implementation of MEAL result frameworks and ‘Theory of Change’ for all cluster programmes.
• Supports the integration of MEAL in project design, implementation, and reporting.
• Supports the implementation and optimization of online solutions for MEAL projects and programmes.
• Oversees data collection, assess project progress and results, and generates insights to refine project design and implementation.
• Timely and appropriate monitoring and evaluation of projects is done including generating related reports.
• Correctness of data input into the center project management tracker and time management systems.
• Updates cluster project results frameworks as needed.
• As appropriate, trains and guides partners and stakeholders in MEAL and field monitoring.
• Provides support to proposal development by ensuring the internal project management tool process and advising on donor requirements.
• Assists in building and expanding strategic partnerships and networking with governments, civil society organizations, the private sector and donors in implementing research project activities and developing new research projects.
• Supports in preparing documents (e.g. agenda, work plan, reports, publications, proposals) related to research projects as assigned.
• Performs other tasks that might be assigned by the Project Leader, Line manager and the team.

• Excellent communication and coordination skills.
• Good command of English both written and spoken.

• At least 4 years of experience with a Bachelor’s degree or 2 years with a Master’s degree in Project Management, Monitoring and Evaluation, Development Studies, or related fields.
• Experience in working with both government and international non-profit/research institutes.
• Experience with climate or environmental issues.
• Experience in administration and coordination on diverse and complex issues.
• Experience in organizing events and logistics.
• Some knowledge of budget planning and resources management.