Background information about the job or company

Way back in the Christmas of 1996, a group of like-minded men and women united by the fireside in Assi and gave birth to Fondazione L’Albero della Vita (FADV). They had a strong desire to find a purpose to live more meaningful lives. They strongly desired to make differences in lives of children and youth living in difficult conditions. In April 199...

POSITION SUMMARY

The Project Accountant supports the financial and accounting management of projects, ensuring accurate transaction processing, account reconciliations, payroll administration, and compliance with statutory and donor requirements. The role supports financial reporting, procurement processes, audits, and the management of project finances in line with organizational policies and procedures.

Responsibilities or duties

• Process financial transactions related to office and project expenditures, and maintain an effective filing system for financial transactions and project documents;
• Maintain accurate records of financial transactions in order to monitor financial status of project activities, ensuring all accounting data are updated, reconciled and fully supported;
• Review request for payment to ensure data is reconciled with financial management system;
• Maintain, monitor and record all financial services related to payments, fund transfers, partners and projects including accounts prepaid, payable, receivable, payrolls, accrual properly following FADV’s policies and procedures;
• Maintain all payment vouchers, accounting logbooks and supporting documents;
• Ensure accuracy of accounting entries and adequacy of supporting documents;
• Prepare the monthly payroll and generate the payroll and payroll by-products (deductions) reports;
• Ensure compliance on submission of statutory deductions (NHIF, NSSF, PAYE, HELB etc.);
• Prepare Bank reconciliations and submit for review and approval by the 5th day of every month;
• Facilitate the procurement requirements of the project office on the basis of the procurement policy guidelines and accordance with AICS and PRAG guidelines;
• Assist the Finance officer in the preparation of the financial reports for all projects implemented in Kenya by Fondazione L’Albero Della Vita / The Tree of Life;
• Support the preparation and update of the inventories;
• Assist the Finance Officer in the preparation of contracts with suppliers, partners and service providers;
• Participate in the audit process;

Qualifications or requirements

• Bachelor’s Degree in Commerce (Accounting/Finance) or Economics or Certified Public Accountant (CPA) advanced level or any other equivalent and relevant qualification from a recognized institution.
• Evidence of proficiency and knowledge in Computer Applications (Excel and accounting packages).
• Good understanding of financial and accounting policies, standards and associated regulatory issues;
• Knowledge of PRAG is an added advantage

Experience needed

• At least 3 years of work experience in finance or accounting.
• Work experience with community development projects, INGOs and/or AICS (Italian Agency for Development Cooperation) funded projects would be an advantage.

Any other provided details

The gross monthly salary ranges from KES 60,000 to KES 70,000, depending on the candidate’s skills and experience. Health insurance will be provided to the selected candidate after successful completion of the probation period (3 months).

• Process financial transactions related to office and project expenditures, and maintain an effective filing system for financial transactions and project documents;
• Maintain accurate records of financial transactions in order to monitor financial status of project activities, ensuring all accounting data are updated, reconciled and fully supported;
• Review request for payment to ensure data is reconciled with financial management system;
• Maintain, monitor and record all financial services related to payments, fund transfers, partners and projects including accounts prepaid, payable, receivable, payrolls, accrual properly following FADV’s policies and procedures;
• Maintain all payment vouchers, accounting logbooks and supporting documents;
• Ensure accuracy of accounting entries and adequacy of supporting documents;
• Prepare the monthly payroll and generate the payroll and payroll by-products (deductions) reports;
• Ensure compliance on submission of statutory deductions (NHIF, NSSF, PAYE, HELB etc.);
• Prepare Bank reconciliations and submit for review and approval by the 5th day of every month;
• Facilitate the procurement requirements of the project office on the basis of the procurement policy guidelines and accordance with AICS and PRAG guidelines;
• Assist the Finance officer in the preparation of the financial reports for all projects implemented in Kenya by Fondazione L’Albero Della Vita / The Tree of Life;
• Support the preparation and update of the inventories;
• Assist the Finance Officer in the preparation of contracts with suppliers, partners and service providers;
• Participate in the audit process;

• Proficiency and knowledge in Computer Applications (Excel and accounting packages).
• Good understanding of financial and accounting policies, standards and associated regulatory issues;

• Bachelor’s Degree in Commerce (Accounting/Finance) or Economics or Certified Public Accountant (CPA) advanced level or any other equivalent and relevant qualification from a recognized institution.
• Evidence of proficiency and knowledge in Computer Applications (Excel and accounting packages).
• Good understanding of financial and accounting policies, standards and associated regulatory issues;
• Knowledge of PRAG is an added advantage