Liverpool School of Tropical Medicine (LSTM), founded in 1898, was the first institution in the world dedicated to research and teaching in the field of tropical medicine. As a registered charity, we work across the world, often in very difficult circumstances, to fulfil our mission of reducing the burden of sickness and mortality in disease endemic coun...

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Project Coordinator

Job Type

Full Time

Qualification

BA/BSc/HND

Experience

Location

Nairobi

Job Field

Project Management

Key responsibilities will include:

Project Operations & Logistics

• Coordinate travel, meetings, training, and project related events in line with programme guidelines
• Support planning and coordination of field activities
• Liaise with partners and internal teams to ensure smooth implementation of project activities

Financial & Administrative Coordination

• Support budget tracking, expenditure monitoring and activity costing in collaboration with Finance
• Review payment requests, activity budgets and supporting documentation for accuracy and compliance
• Coordinate procurement and logistics processes in line with LSTM and donor policies
• Maintain accurate project records, files and administrative documentation

Asset & Resource Management

• Maintain and update project asset registers and inventory records.
• Coordinate asset allocation, servicing, insurance, and periodic physical verification in line with LSTM policies.

Monitoring, Reporting & Learning

• Support routine monitoring of project indicators and data collection activities.
• Maintain project trackers, risk registers and issue logs.
• Support documentation of lessons learned and best practices.

Compliance, Ethics & Governance

• Support adherence to research governance requirements, ethical approvals, and regulatory standards.
• Maintain documentation to support audits, reviews, and donor reporting processes.

The ideal candidate will demonstrate:

• Bachelor’s degree in business administration, Project Management, or a related field
• Extensive experience coordinating health, research, or development projects
• Experience in health project coordination in East Africa
• Excellent communication skills and fluent in Swahili and English
• Experience working on multi-country and / or multi-partner projects
• Experience supporting budgets, procurement, and reporting processes
• Computer literate with working knowledge of MS Office applications

• Coordinate travel, meetings, training, and project related events in line with programme guidelines
• Support planning and coordination of field activities
• Liaise with partners and internal teams to ensure smooth implementation of project activities
• Support budget tracking, expenditure monitoring and activity costing in collaboration with Finance
• Review payment requests, activity budgets and supporting documentation for accuracy and compliance
• Coordinate procurement and logistics processes in line with LSTM and donor policies
• Maintain accurate project records, files and administrative documentation
• Maintain and update project asset registers and inventory records.
• Coordinate asset allocation, servicing, insurance, and periodic physical verification in line with LSTM policies.
• Support routine monitoring of project indicators and data collection activities.
• Maintain project trackers, risk registers and issue logs.
• Support documentation of lessons learned and best practices.
• Support adherence to research governance requirements, ethical approvals, and regulatory standards.
• Maintain documentation to support audits, reviews, and donor reporting processes.

• Excellent communication skills
• Fluent in Swahili and English
• Computer literate with working knowledge of MS Office applications

• Bachelor’s degree in business administration, Project Management, or a related field