The primary responsibility of the holder will be overall administration of the Mall, including book keeping, reporting, awareness, tenancy sourcing, shareholder’s engagements and property management. The application should be received on or before 25st February 2026.

Background information about the job or company (e.g., role context, company overview)

St. Francis Catholic Church Ruiru Self Help Group is a registered agent under the Archdiocese of Nairobi Social Promotion Registered Trustees, with the mandate of enhancing economic empowerment of communities within Ruiru and beyond through efficient services by continuous saving mobilization, safeguarding the group’s resources, educating members, investing prudently and prompt provision of credit.

We are pleased to advertise a vacancy in the position of PROJECT FINANCE AND ADMINISTRATION OFFICER for our flagship investment project, Bezzina Mall Ltd, situated at Ruiru Town. The engagement will be on Three-year contract and renewable based on performance and availability of resources.

Responsibilities or duties

1. Financial reporting

• Preparation of books of account for the project.
• Facilitating both internal and external audits of the Mall financial statements.
• Reporting to the board of directors on and as directed by the board.

2. Business management

• Maintaining proper documentation of the project from conceptualization, construction and business operations phases.
• Liaise with the project management team on the progress of construction and report to the board on key matters at hand.
• Marketing the project to potential share investors and providing the necessary marketing materials.
• Develop policies and procedures to aid management of the mall business

3. Undertake market research

• Relating to property business and advice the board of management on the best decisions regarding the rental charges and the general property management.
• Carry real estate marketing research, by gathering and analyzing data and information related to the real estate market to make informed decisions and develop effective marketing strategies.
• Prepare market trends on the real estate business in Ruiru and its environments and also focus and compare with the country trend.

4. Shareholders management

• Manage the process of sale of shares.
• Manage the process of insurance of shares statements, share certificates and reconciliations.
• Maintenance of an efficient and up to date shares register.

5. Board meeting management

• Organize scheduled board appointments and meetings.
• Produce and distribute correspondence between the board and respective stakeholders.
• Record all minutes of the board meetings.
• Keep a repository of action points for every meeting and follow up with board members for action.

Qualifications or requirements (e.g., education, skills)

Qualifications and Skills:

• a) Bachelor's degree in accounting, marketing, economics or any other relevant field.
• b) CPA.K
• c) 5 years proven experience in accounting, marketing and administration activities in a busy business setup.
• d) Analytical and strategic thinking capabilities.
• e) Excellent communication and report-writing skills.
• f) Strong ethical and professional conduct with a commitment to integrity.

Experience needed

5 years proven experience in accounting, marketing and administration activities in a busy business setup.

• Preparation of books of account for the project.
• Facilitating both internal and external audits of the Mall financial statements.
• Reporting to the board of directors on and as directed by the board.
• Maintaining proper documentation of the project from conceptualization, construction and business operations phases.
• Liaise with the project management team on the progress of construction and report to the board on key matters at hand.
• Marketing the project to potential share investors and providing the necessary marketing materials.
• Develop policies and procedures to aid management of the mall business
• Relating to property business and advice the board of management on the best decisions regarding the rental charges and the general property management.
• Carry real estate marketing research, by gathering and analyzing data and information related to the real estate market to make informed decisions and develop effective marketing strategies.
• Prepare market trends on the real estate business in Ruiru and its environments and also focus and compare with the country trend.
• Manage the process of sale of shares.
• Manage the process of insurance of shares statements, share certificates and reconciliations.
• Maintenance of an efficient and up to date shares register.
• Organize scheduled board appointments and meetings.
• Produce and distribute correspondence between the board and respective stakeholders.
• Record all minutes of the board meetings.
• Keep a repository of action points for every meeting and follow up with board members for action.

• Analytical and strategic thinking capabilities.
• Excellent communication and report-writing skills.
• Strong ethical and professional conduct with a commitment to integrity.

• Bachelor's degree in accounting, marketing, economics or any other relevant field.
• CPA.K