Background information about the job or company (e.g., role context, company overview)

The Project Manager reports to the Manager, International Real Estate (GCSF1) and handles major components of facilities projects, comprising acquisition, design, and construction of Bank’s offices in the International Real Estate (Africa) region – GCSF1. He or She delivers the work program under the direction of the Senior Project Manager working closely with managers at all levels at Headquarters and Country Offices, internal business units and service providers, attorneys, real estate brokers, landlords, furniture, and equipment manufacturers, architectural, engineering and project management firms, and construction contractors. The position is based in Nairobi, Kenya

Responsibilities or duties

Duties and accountabilities include but are not limited to:

• Delivers the work program under the direction of the Senior Project Manager and as required, by the Manager.
• Responsible for providing technical support towards the design and construction of the World Bank Office Premises including but not limited to active new office development projects in Nairobi as well as monitoring other World Bank construction works as assigned. The technical support includes support to project and contract management, as well as monitoring of construction works on site. The incumbent collaborates closely with the different stakeholders and provides local knowledge and expertise to help meet the needs of the project.
• Develops project program with the client.
• Resolves scope of required resources and mobilize them from within/outside the Bank.
• Supports technical interaction with the internal real estate group lease or purchase formation and negotiations.
• Conducts review of terms and conditions of lease proposals and assists in formulating strategy for lease transactions.
• Sets the project budget and schedule, and leads the planning, design, and construction process, coordinating inputs from Bank units and outside firms on all aspects of the project from inception through final completion.
• Identifies, inspects, and evaluates alternative sites and buildings, and determines their suitability for the Bank’s requirements and needs.
• Coordinates and directs all implementation activities and resources. Analyzes needs, identifies potential issues, and develops optimal solutions considering user requirements, technical constraints, resource availability, Bank policies, standards, and guidelines.
• Supports the selection of design & supervision consultants, contractors, and specialty consultants for projects.
• Manages the preparation of construction plans, specifications, and contract documents.
• Manages the preparations of project presentations to staff, Senior Management, and governance oversight teams.
• Monitors the project budget and schedule and takes appropriate corrective action when needed to adhere to the pre-established budget and schedule.
• Assures the final completion and timely occupancy of projects in a cost-effective manner.
• Prepares for requisitions and approves invoices submitted by vendors/contacts and prepares the required documentation for payments.
• Prepares timely project reporting for clients and SR management.
• Manages 3rd party review and testing and commissioning
• Manages accurate projects documents filing.
• Oversees and monitors post-occupancy activities.

Qualifications or requirements (e.g., education, skills)

Master’s degree, preferably MA/MS or M.Eng. (Architecture, Civil, Mechanical, or Electrical Engineering) with 5 years of experience or equivalent combination of education and experience.

Demonstrated Project Management experience. A PMP, PRINCE2 or similar certification would be an advantage.

Detailed knowledge of building design and construction with a thorough understanding of architectural design concepts, building systems and equipment as applied to large comprehensive construction and renovation projects, sustainability principles, and multiple project delivery models. Basic knowledge of institutional interior design theory and practices and familiarity working with corporate Workplace standards, Security and Fire life Safety standards.

Experience with the procurement of goods, works, and services.

Relevant international experience in developing countries. Experience working on projects in Africa would be an advantage.

Relevant experience working for an international organization would be an advantage.

Proficiency in written and oral English is required. Proficiency of French will be an added advantage for Kinshasa/Abidjan.

Robust negotiation skills, including working experience planning and preparing negotiations, setting clear objectives and strategy to achieve them.

Competencies

• Client Orientation: Assumes responsibility and accountability for timely response to client queries, requests or needs, working to remove obstacles that may impede execution or overall success
• Drive for Results: Works to meet deadlines and achieve agreed-upon results with the personal organization skills to do so
• Teamwork and Inclusion: Collaborates with other team members and contributes to the team’s work and output, demonstrating respect for different points of view
• Knowledge, Learning and Communication: Actively seeks knowledge needed to complete assignments and shares knowledge with others
• Judgment and Decision Making: Analyzes facts and data to support sound, logical decisions regarding own and others’ work

• Delivers the work program under the direction of the Senior Project Manager and as required, by the Manager.
• Responsible for providing technical support towards the design and construction of the World Bank Office Premises including but not limited to active new office development projects in Nairobi as well as monitoring other World Bank construction works as assigned. The technical support includes support to project and contract management, as well as monitoring of construction works on site. The incumbent collaborates closely with the different stakeholders and provides local knowledge and expertise to help meet the needs of the project.
• Develops project program with the client.
• Resolves scope of required resources and mobilize them from within/outside the Bank.
• Supports technical interaction with the internal real estate group lease or purchase formation and negotiations.
• Conducts review of terms and conditions of lease proposals and assists in formulating strategy for lease transactions.
• Sets the project budget and schedule, and leads the planning, design, and construction process, coordinating inputs from Bank units and outside firms on all aspects of the project from inception through final completion.
• Identifies, inspects, and evaluates alternative sites and buildings, and determines their suitability for the Bank’s requirements and needs.
• Coordinates and directs all implementation activities and resources. Analyzes needs, identifies potential issues, and develops optimal solutions considering user requirements, technical constraints, resource availability, Bank policies, standards, and guidelines.
• Supports the selection of design & supervision consultants, contractors, and specialty consultants for projects.
• Manages the preparation of construction plans, specifications, and contract documents.
• Manages the preparations of project presentations to staff, Senior Management, and governance oversight teams.
• Monitors the project budget and schedule and takes appropriate corrective action when needed to adhere to the pre-established budget and schedule.
• Assures the final completion and timely occupancy of projects in a cost-effective manner.
• Prepares for requisitions and approves invoices submitted by vendors/contacts and prepares the required documentation for payments.
• Prepares timely project reporting for clients and SR management.
• Manages 3rd party review and testing and commissioning
• Manages accurate projects documents filing.
• Oversees and monitors post-occupancy activities.

• Real estate procurement
• Project management
• Workspace planning
• Facility construction
• Technical support for design and construction
• Project and contract management
• Monitoring of construction works
• Collaboration with stakeholders
• Local knowledge and expertise
• Project program development
• Resource mobilization
• Technical interaction with real estate groups
• Lease and purchase formation and negotiations
• Review of lease proposals
• Strategy formulation for lease transactions
• Budget and schedule setting
• Planning, design, and construction process leadership
• Site and building evaluation
• Coordination of implementation activities
• Needs analysis and problem-solving
• Selection of consultants and contractors
• Preparation of construction plans, specifications, and contract documents
• Project presentation preparation
• Budget and schedule monitoring and corrective action
• Cost-effective project completion and occupancy
• Invoice approval and payment documentation
• Project reporting
• 3rd party review, testing, and commissioning management
• Project document filing
• Post-occupancy activity oversight
• Proficiency in written and oral English
• Robust negotiation skills

• Master’s degree, preferably MA/MS or M.Eng. (Architecture, Civil, Mechanical, or Electrical Engineering)
• 5 years of experience or equivalent combination of education and experience
• Demonstrated Project Management experience
• PMP, PRINCE2 or similar certification (advantage)
• Detailed knowledge of building design and construction
• Thorough understanding of architectural design concepts, building systems and equipment as applied to large comprehensive construction and renovation projects
• Knowledge of sustainability principles
• Knowledge of multiple project delivery models
• Basic knowledge of institutional interior design theory and practices
• Familiarity working with corporate Workplace standards, Security and Fire life Safety standards
• Experience with the procurement of goods, works, and services
• Relevant international experience in developing countries
• Experience working on projects in Africa (advantage)
• Experience working for an international organization (advantage)
• Proficiency of French (added advantage for Kinshasa/Abidjan)