Background information about the job or company (e.g., role context, company overview)

We are African's Leading Experts in Plant Audits, Mechanical Support, Electrical Support, Industrial Automation & Remote Telesupport for companies in the Beverage Industry, Processing Industry & Packaging Industry. Our team comprises specialists Engineers with a background in mechatronics, mechanical and electrical engineering with expert knowledge on the subject of packaging and processing machinery.

Role Overview

The Project Coordinator plays a central role in supporting the planning, coordination, tracking, and documentation of projects. This position ensures that all project activities are well-structured, properly monitored, and executed in line with defined timelines. You will act as the coordination hub across teams, ensuring smooth communication, strong documentation practices, and consistent follow-through on project deliverables.

Responsibilities or duties

Key Responsibilities

Project Planning & Coordination:

Support the development of structured project plans, timelines, and task breakdowns. Ensure all activities are clearly defined, scheduled, and aligned with operational priorities.

Engineer & Team Coordination:

Coordinate daily and weekly activities of engineering teams, ensuring clear communication of scope, timelines, and deliverables. Track task execution and follow up to ensure work is completed as planned.

Project Documentation Management:

Maintain and organize all project documentation, including plans, reports, timesheets, and completion records. Ensure all documents are accurate, up to date, and easily accessible.

Progress Tracking & Reporting:

Monitor project progress against timelines and deliverables. Prepare regular reports such as weekly updates, status reports, and risk summaries to provide visibility to stakeholders.

Timesheet & Data Management:

Ensure timely and accurate submission of timesheets. Consolidate and validate project data to support reporting and operational tracking.

Proposal & Project Initiation Support:

Assist in preparing project proposals, including scope, timelines, and resource requirements. Support smooth handover from commercial teams to operations and help prepare for project kick-offs.

Project Close-Out Coordination:

Ensure all deliverables are completed before project closure. Prepare completion reports, coordinate final documentation, and support project sign-off processes.

Quality & Process Compliance:

Ensure all project activities and documentation follow internal standards and procedures. Maintain audit-ready records and support continuous improvement initiatives.

Stakeholder Coordination:

Act as a central point of contact across operations, engineering, and commercial teams to ensure alignment and smooth communication throughout the project lifecycle.

Qualifications or requirements (e.g., education, skills)

Education Requirements

Bachelor’s degree in Engineering, Project Management, Business Administration, or a related field

Project Management certification (e.g., PMP, PRINCE2) is an added advantage

Experience needed

Experience Requirements

2–5 years of experience in project coordination, operations support, or similar roles

Experience working with project documentation, reporting, and tracking tools

Exposure to engineering, manufacturing, or technical environments is an advantage

Proven ability to coordinate multiple tasks, teams, and workstreams effectively

Technical Requirements

Proficiency in project management tools (e.g., MS Project, Asana, Monday.com)

Strong documentation and data management skills

Ability to prepare structured reports and analyze project data

Solid understanding of project workflows and coordination processes

Strong organizational, communication, and time management skills

High attention to detail and ability to manage multiple priorities

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

Never pay for any notarisation, certificate or assessment as part of any recruitment process. When in doubt, contact us

• Support the development of structured project plans, timelines, and task breakdowns. Ensure all activities are clearly defined, scheduled, and aligned with operational priorities.
• Coordinate daily and weekly activities of engineering teams, ensuring clear communication of scope, timelines, and deliverables. Track task execution and follow up to ensure work is completed as planned.
• Maintain and organize all project documentation, including plans, reports, timesheets, and completion records. Ensure all documents are accurate, up to date, and easily accessible.
• Monitor project progress against timelines and deliverables. Prepare regular reports such as weekly updates, status reports, and risk summaries to provide visibility to stakeholders.
• Ensure timely and accurate submission of timesheets. Consolidate and validate project data to support reporting and operational tracking.
• Assist in preparing project proposals, including scope, timelines, and resource requirements. Support smooth handover from commercial teams to operations and help prepare for project kick-offs.
• Ensure all deliverables are completed before project closure. Prepare completion reports, coordinate final documentation, and support project sign-off processes.
• Ensure all project activities and documentation follow internal standards and procedures. Maintain audit-ready records and support continuous improvement initiatives.
• Act as a central point of contact across operations, engineering, and commercial teams to ensure alignment and smooth communication throughout the project lifecycle.

• Proficiency in project management tools (e.g., MS Project, Asana, Monday.com)
• Strong documentation and data management skills
• Ability to prepare structured reports and analyze project data
• Solid understanding of project workflows and coordination processes
• Strong organizational, communication, and time management skills
• High attention to detail and ability to manage multiple priorities

• Bachelor’s degree in Engineering, Project Management, Business Administration, or a related field
• Project Management certification (e.g., PMP, PRINCE2) is an added advantage
• 2–5 years of experience in project coordination, operations support, or similar roles
• Experience working with project documentation, reporting, and tracking tools
• Exposure to engineering, manufacturing, or technical environments is an advantage
• Proven ability to coordinate multiple tasks, teams, and workstreams effectively