Background

Family Bank (formely Family Finance Building Society) was registered as a Building Society in October 1984 in Kenya, under the Building Societies Act and commenced operations in the early 1985. Family Bank converted into a fully fledged bank in May 2007 and the main driver for our conversion was the need to offer a wider range of products and services to our...

Job Purpose:

To manage all cost-related aspects of capital projects, branch fit-outs, refurbishments, maintenance works, and facilities upgrades across the Bank’s branches and departments. The Quantity Surveyor ensures financial control, value optimization, compliance, and cost efficiency throughout the project lifecycle while safeguarding the institution’s financial and asset interests.

Key Responsibilities:

Cost Planning & Budget Management

• Prepare detailed cost estimates, bills of quantities (BoQs), and feasibility budgets for new branches, renovations, and infrastructure upgrades.
• Develop cost plans aligned with the bank’s capital expenditure (CAPEX) budgets.
• Conduct cost-benefit and value engineering analyses.
• Monitor and control project budgets to prevent cost overruns.

Procurement & Contract Administration

• Prepare tender documentation including BoQs, specifications, and pricing schedules.
• Manage tender evaluation processes in line with institutional procurement policies.
• Provide commercial analysis and contractor recommendations.
• Draft and administer contracts (JBC, or other relevant forms).
• Evaluate and certify contractor interim payment applications.
• Assess variations, claims, and contractual disputes.

Compliance, Safety, and Sustainability

• Ensure full compliance with statutory regulations including OSHA, NEMA, Public Health, and other applicable regulatory requirements.
• Implement and monitor workplace safety programs and risk mitigation initiatives.
• Champion sustainable practices in projects & facilities management, including energy efficiency, waste management, and water conservation.

Budgeting and Cost Control

• Track project expenditure and prepare financial progress reports.
• Maintain accurate projects & facilities cost records and cash flow forecasts.
• Conduct post-contract cost management and final account negotiations.
• Ensure financial compliance with regulatory requirements.

Reporting and Documentation

• Develop regular reports on facilities performance, project costs, maintenance activities, and compliance issues for senior management.
• Ensure all documentation including project cycle documentation, and inspection reports are current and easily retrievable.

Qualifications and Experience:

Education & Experience:

• Bachelor’s degree in quantity surveying, Construction Economics, or related field.
• Registered or eligible for registration with relevant professional body (e.g., BORAQS, IQSK, etc.).
• Minimum 2+ experience in construction cost management (experience in banking/financial institutions preferred).

Key Competencies:

• Technical Expertise: Strong understanding of building systems, facilities operations, maintenance schedules, and statutory requirements. Understanding of building services (MEP), fit-outs, and commercial property projects.
• Contract Negotiation: Excellent negotiation skills and commercial awareness to manage project costs effectively.
• Project Management: Ability to oversee major & minor fit-out and refurbishment projects, ensuring timely delivery within budget.
• Attention to Detail: Strong focus on documentation, regulatory compliance, and data accuracy.
• Communication Skills: Effective verbal and written communication to engage with internal stakeholders, landlords, and vendors.
• Problem Solving: Proactive approach to addressing issues and resolving disputes.
• IT Proficiency: Familiarity with facilities management software (e.g., FMIS systems), MS Office, and project management tools.

Desirable Certifications (an added advantage):

• Registered or eligible for registration with relevant professional body (e.g., BORAQS, IQSK, etc.).
• Project Management certification (PMP, PRINCE2)
• Safety certifications (e.g NEBOSH, IOSH)

• Prepare detailed cost estimates, bills of quantities (BoQs), and feasibility budgets for new branches, renovations, and infrastructure upgrades.
• Develop cost plans aligned with the bank’s capital expenditure (CAPEX) budgets.
• Conduct cost-benefit and value engineering analyses.
• Monitor and control project budgets to prevent cost overruns.
• Prepare tender documentation including BoQs, specifications, and pricing schedules.
• Manage tender evaluation processes in line with institutional procurement policies.
• Provide commercial analysis and contractor recommendations.
• Draft and administer contracts (JBC, or other relevant forms).
• Evaluate and certify contractor interim payment applications.
• Assess variations, claims, and contractual disputes.
• Ensure full compliance with statutory regulations including OSHA, NEMA, Public Health, and other applicable regulatory requirements.
• Implement and monitor workplace safety programs and risk mitigation initiatives.
• Champion sustainable practices in projects & facilities management, including energy efficiency, waste management, and water conservation.
• Track project expenditure and prepare financial progress reports.
• Maintain accurate projects & facilities cost records and cash flow forecasts.
• Conduct post-contract cost management and final account negotiations.
• Ensure financial compliance with regulatory requirements.
• Develop regular reports on facilities performance, project costs, maintenance activities, and compliance issues for senior management.
• Ensure all documentation including project cycle documentation, and inspection reports are current and easily retrievable.

• Strong understanding of building systems, facilities operations, maintenance schedules, and statutory requirements.
• Understanding of building services (MEP), fit-outs, and commercial property projects.
• Excellent negotiation skills and commercial awareness to manage project costs effectively.
• Ability to oversee major & minor fit-out and refurbishment projects, ensuring timely delivery within budget.
• Strong focus on documentation, regulatory compliance, and data accuracy.
• Effective verbal and written communication to engage with internal stakeholders, landlords, and vendors.
• Proactive approach to addressing issues and resolving disputes.
• Familiarity with facilities management software (e.g., FMIS systems), MS Office, and project management tools.

• Bachelor’s degree in quantity surveying, Construction Economics, or related field.
• Registered or eligible for registration with relevant professional body (e.g., BORAQS, IQSK, etc.).
• Minimum 2+ years of experience in construction cost management.
• Experience in banking/financial institutions is preferred.
• Project Management certification (PMP, PRINCE2) is desirable.
• Safety certifications (e.g NEBOSH, IOSH) are desirable.