Vacancy title:
Re Advert- Receptionist

[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Admin & Office]

Jobs at:
Marie Stopes

Deadline of this Job:
Friday, August 15 2025

Duty Station:
Kenya | Nairobi | Kenya

Summary
Date Posted: Monday, August 4 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Front Office Responsibilities

• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Preparation insurance claims for submission and maintenance of relationships with third party payers.
• Answering, screening and forwarding incoming calls.
• Receiving and sorting daily mail.
• Listening to client complaints and escalating promptly to the Centre Manager
• Maintains and documents petty cash usage under the supervision of the centre manager. 
• Documents actions by completing forms, reports, logs, and records as required.
• Protects organizations values by keeping patient information confidential.
• Maintains workflow by following standard operating procedures and policies.
• Maintains work operations by following standard operating procedures and policies.
• To conduct data entry and clerical tasks.
• Maintain the front office area orderly and clean.
• Screening for unstable clients at the reception area and prioritizing them.

Accounts Responsibilities

• Register client details accurately and systematically in SMART, SLADE and LCT systems
• Accurate and systematic registration of clients’ details into the electronic health records systems.
• Balances daily cash accounts at the end of end of each day in the hospital. Maintains petty cash and receives approvals from the line manager to spend.
• Correct billing of cash and credit private health insurance clients.
• Liaise with the finance team to resolve any discrepancies in daily transactions.
• Maintains all accounting records and ensures discrepancies have been reported and resolved with the line manager.
• Makes daily, weekly and monthly reconciliation and transaction reports,
• Verify details and eligibility before registration of clients.
• Collaborate closely with the Care Assistant to consistently deliver client-centered care.
• Assist clients in navigating self-service tools (e.g., tablets or registration forms

Other  Responsibilities

• Updates job knowledge by participating in educational opportunities which include attending CMEs.
• To support clients through the provision of vocal local techniques during procedures when required.
• Follows all aspects of the infection prevention protocol and assist in Infection Prevention activities as directed by the centre manager
• Ensures cleanliness of the entire facility by cleaning as instructed by the centre manager upon request.

Qualifications

• Minimum Certificate/Diploma qualification in Front office Management
• Tertiary qualification in Accounts, business studies, customer care or similar will be an added advantage.

Skills

• Minimum 2 year in office administration and accounting (Preferably in a hospital setting)
• Possess advanced computer skills and experience in MS Office
• Demonstrated high attention to detail and ability to follow through tasks to completion.
• Punctual and reliable
• Good organisation and prioritisation skills
• Ability to work with less supervision and initiative.
• Trustworthy and responsible.

Work Hours: 8

Experience in Months: 24

Level of Education: bachelor degree

Job application procedure

Interested and qualified? Go to Marie Stopes on hcm.mariestopes.or.ke to apply

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