Mission for Essential Drugs and Supplies (MEDS) is a registered trust of the Kenya Conference of Catholic Bishops (KCCB) and Christian Health Association of Kenya (CHAK) with the mandate to provide reliable, quality and affordable essential drugs, medical supplies, training and other pharmaceutical services.

Job Responsibilities

• Coordinate receipt, verification, and accurate system entry of all commercial and donor-funded consignments to ensure timely receipt and inventory accuracy
• Supervise receiving and inbound warehouse operations, ensuring efficient coordination of workflows, effective utilization of resources, and compliance with established warehouse procedures
• Coordinate the verification and processing of suppliers' invoices to facilitate stock inspection, acceptance, and storage
• Coordinate the processing of inbound returns to ensure accurate inventory reconciliation and timely resolution of customer complaints
• Maintain accurate records of received goods to ensure inventory integrity, traceability, and accountability
• Assess operational workload and recommend temporary staffing requirements for donor-funded and other special projects to support operational needs
• Supervise, coach, and develop receiving staff, including coordinating leave schedules to ensure continuous operations and adequate staffing
• Ensure implementation and continual improvement of the Quality Management System (QMS), compliance with quality and regulatory requirements
• Identify and recommend improvements to receiving processes and warehouse operations to enhance efficiency, accuracy, and service delivery
• Monitor supplier deliveries and coordinate receiving activities to ensure efficient and timely inbound operations
• Verify received goods against purchase orders and delivery documentation, including quantities, batch numbers, expiry dates, and product specifications, to ensure accuracy and compliance
• Coordinate the physical and system-based release of received goods for quality inspection in accordance with established warehouse procedures
• Coordinate the processing of inbound returns to facilitate inventory reconciliation and the resolution of customer complaints
• Maintain accurate receiving records to support inventory integrity, traceability, and accountability

Qualifications

• Bachelor’s Degree in Supply Chain Management/ Business management/ Business Administration/Operations Management/Commerce or related field
• Diploma in Pharmacy
• Minimum five (5) years of relevant experience in a busy Pharmaceutical or fast-moving consumer goods (FMCG) Warehouse, three (3) of which should be in a supervisory role

Technical competencies:

• Knowledge of occupational safety standards and practices.
• Data Analysis; MS Office Suite Proficiency; use of ERP system

Behavioural competencies:

• Supervisory Skills; Communication skills; Problem solving skills; Analytical skills; high level of integrity; keen to details

• Coordinate receipt, verification, and accurate system entry of all commercial and donor-funded consignments to ensure timely receipt and inventory accuracy
• Supervise receiving and inbound warehouse operations, ensuring efficient coordination of workflows, effective utilization of resources, and compliance with established warehouse procedures
• Coordinate the verification and processing of suppliers' invoices to facilitate stock inspection, acceptance, and storage
• Coordinate the processing of inbound returns to ensure accurate inventory reconciliation and timely resolution of customer complaints
• Maintain accurate records of received goods to ensure inventory integrity, traceability, and accountability
• Assess operational workload and recommend temporary staffing requirements for donor-funded and other special projects to support operational needs
• Supervise, coach, and develop receiving staff, including coordinating leave schedules to ensure continuous operations and adequate staffing
• Ensure implementation and continual improvement of the Quality Management System (QMS), compliance with quality and regulatory requirements
• Identify and recommend improvements to receiving processes and warehouse operations to enhance efficiency, accuracy, and service delivery
• Monitor supplier deliveries and coordinate receiving activities to ensure efficient and timely inbound operations
• Verify received goods against purchase orders and delivery documentation, including quantities, batch numbers, expiry dates, and product specifications, to ensure accuracy and compliance
• Coordinate the physical and system-based release of received goods for quality inspection in accordance with established warehouse procedures
• Coordinate the processing of inbound returns to facilitate inventory reconciliation and the resolution of customer complaints
• Maintain accurate receiving records to support inventory integrity, traceability, and accountability

• Knowledge of occupational safety standards and practices
• Data Analysis
• MS Office Suite Proficiency
• use of ERP system
• Supervisory Skills
• Communication skills
• Problem solving skills
• Analytical skills
• high level of integrity
• keen to details

• Bachelor’s Degree in Supply Chain Management/ Business management/ Business Administration/Operations Management/Commerce or related field
• Diploma in Pharmacy
• Minimum five (5) years of relevant experience in a busy Pharmaceutical or fast-moving consumer goods (FMCG) Warehouse, three (3) of which should be in a supervisory role