Background information about the job or company (e.g., role context, company overview)

Wells Oil Ltd is now Green Wells Energies Limited. We are an Oil Marketing Company incorporated in 2011 under the Companies Act of Kenya. As a company, we are focused in importing, distribution, warehousing and marketing of petroleum products Kenya. Today Wells Energies operates a chain of modern retail outlets in Western Kenya with their Head Offices in Kisumu City.

Responsibilities or duties

• Receive and welcome clients and visitors courteously while ensuring the reception area is clean and organized.
• Manage front office operations and correspondences while scheduling appointments with respective office bearers.
• Assist with administrative tasks such as data entry, filing, and preparing reports for Senior Management.
• Coordinate meetings and ensure meeting areas are set up appropriately.
• Manage office supplies inventory and place orders as needed.
• Maintain strict confidentiality of information and internal documents while upholding ethics, and professional standards.

Qualifications or requirements (e.g., education, skills)

• Experience of 3+ years in a busy office environment.
• Knowledge of basic administrative and clerical tasks.
• Good verbal and written communication skills.
• Proficiency in Microsoft Office Suite and operation of office equipment like phones and printers.
• Excellent customer service skills with experience in handling multicultural set up.

Experience needed

3 years

Academic qualifications

• Diploma or Bachelors degree in Business Administration or related field

• Receive and welcome clients and visitors courteously while ensuring the reception area is clean and organized.
• Manage front office operations and correspondences while scheduling appointments with respective office bearers.
• Assist with administrative tasks such as data entry, filing, and preparing reports for Senior Management.
• Coordinate meetings and ensure meeting areas are set up appropriately.
• Manage office supplies inventory and place orders as needed.
• Maintain strict confidentiality of information and internal documents while upholding ethics, and professional standards.

• Good verbal and written communication skills.
• Proficiency in Microsoft Office Suite and operation of office equipment like phones and printers.
• Excellent customer service skills with experience in handling multicultural set up.

• Diploma or Bachelors degree in Business Administration or related field