Vacancy title:
Records Assistant I

[Type: FULL_TIME, Industry: Professional Services, Category: Admin & Office, Civil & Government]

Jobs at:
Insurance Regulatory Authority (IRA)

Deadline of this Job:
Thursday, November 26 2026

Duty Station:
Nairobi | Nairobi

Summary
Date Posted: Tuesday, November 10 2026, Base Salary: Not Disclosed

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Learn more about Insurance Regulatory Authority (IRA)
Insurance Regulatory Authority (IRA) jobs in Kenya

JOB DETAILS:

Background

The Insurance Regulatory Authority (IRA) is the statutory body mandated to regulate, supervise, develop the insurance industry and protect insurance beneficiaries in Kenya. The Vision of IRA is to be the leading insurance industry regulator. The Mission is to effectively regulate, supervise, develop the insurance industry and protect insurance beneficiaries. Core Values include Accountability and Team Spirit.

Duties and Responsibilities

Duties and responsibilities at this level will entail:

• Receiving mails, opening, sorting and dispatching to the recipients.
• Maintaining registers for incoming and outgoing mails.
• Ensuring security of files and documents including Equipment in the section.
• Facilitating delivery of documents to required offices.
• Preparing appraisal and disposal schedules for files and documents in liaison with relevant stakeholders.
• Ensuring all pending correspondences are brought to the attention of supervisor and appropriate action taken.
• Following up on files and documents from offices for safe custody in the registry.
• Participating in digitization of the Authority’s documents for circulation and archiving.
• Maintaining the registry in good standard.

Qualifications and Experience

For appointment to this grade an officer must have:

• Six (6) years’ cumulative relevant work experience, three (3) of which should have been at the grade of Records Assistant II or in a comparable position.
• Diploma in any of the following: Records Management, Information Management, Information Science, Library Science or equivalent qualifications from a recognized Institution.
• Proficiency in computer applications.

Competencies and Skills

• Communication skills
• Interpersonal skills
• Analytical skills
• Report writing skills

Work Hours: 8

Experience in Months: 12

Level of Education: associate degree

Job application procedure

For appointment to this grade an officer must have:

Six (6) years cumulative relevant work experience, three (3) of which should have been at the grade of Records Assistant II or in a comparable position.

Diploma in any of the following: Records Management, Information Management, Information Science, Library Science or equivalent qualifications from a recognized Institution.

Proficiency in computer applications.

Competencies and Skills: Communication skills, Interpersonal skills, Analytical skills, Report writing skills.

Application Link:

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