Background

The Insurance Regulatory Authority (IRA) is the leading insurance industry regulator. Its mission is to effectively regulate, supervise, and develop the insurance industry while protecting insurance beneficiaries. The core values include Accountability and Team Spirit.

Duties and Responsibilities

At this level, duties and responsibilities will entail:

• Receiving mails, opening, sorting, and dispatching to the recipients.
• Maintaining registers for incoming and outgoing mails.
• Filing documents in the appropriate files.
• Retrieving files and information as requested by authorized staff/offices.
• Ensuring security of files and documents including Equipment in the section.
• Ensuring correspondences are appropriately actioned before files are returned back to the cabinets.
• Updating the records movement registers.
• Facilitating delivery of documents to required offices.
• Digitizing the Authority’s documents for circulation and archiving.
• Maintaining the registry in good standard.
• Ensuring the archival and safe keeping of all documents.

Qualifications and Experience

For appointment to this grade, an officer must have:

• Three (3) years’ cumulative relevant work experience, three (3) of which should have been at the grade of Records Assistant III or in a comparable position.
• Diploma in any of the following: Records Management, Information Management, Information Science, Library Science or equivalent qualifications from a recognized Institution.
• Proficiency in computer applications.

Competencies and Skills

• Communication skills
• Interpersonal skills
• Analytical skills
• Report writing skills

• Receiving mails, opening, sorting and dispatching to the recipients.
• Maintaining registers for incoming and outgoing mails.
• Filing documents in the appropriate files.
• Retrieving files and information as requested by authorized staff/offices.
• Ensuring security of files and documents including Equipment in the section.
• Ensuring correspondences are appropriately actioned before files are returned back to the cabinets.
• Updating the records movement registers.
• Facilitating delivery of documents to required offices.
• Digitizing the Authority’s documents for circulation and archiving.
• Maintaining the registry in good standard.
• Ensuring the archival and safe keeping of all documents.

• Communication skills
• Interpersonal skills
• Analytical skills
• Report writing skills
• Proficiency in computer applications

• Diploma in Records Management, Information Management, Information Science, Library Science or equivalent qualifications from a recognized Institution.
• Three (3) years’ cumulative relevant work experience, three (3) of which should have been at the grade of Records Assistant III or in a comparable position.