Records Management Officer I | SHA/214/2025

Deadline: Nov. 18, 2025, 6 p.m.

Minimum Qualifications:Bachelors Degree
Job Term:Permanent and Pensionable
Position Level:SHA 7
Number of positions:1
Qualifications, Skills and Experience Required:
For appointment to this grade, an officer must have:-

Cumulative service period of three (3) years relevant work experience at the grade of Records Management Officer II or in a comparable position;

Bachelor’s Degree in any of the following disciplines: Information Science and Records Management, Records and Information Management, Library and Information Sciences, Business Information Technology, Information Studies, or equivalent qualifications from a recognized institution;

Proficiency in computer applications; and

Shown merit and ability as reflected in work performance and results.

Responsibilities:
You will be responsible for the storage and maintenance of files, managing file movement, updating records, and ensuring the safe custody and security of all documents.

Key Responsibilities:

Receiving and dispatching of mail including maintenance of related registers;

Ensuring storage and maintenance of files and records,

Managing file movement;

Sorting and classifying of documents for filling and storage;

Updating and maintenance of records and file index;

Controlling opening of files;

Ensuring safe custody and maintenance of records and documents;

Initiating appraisal, disposal of records and documents;

Ensuring that letters are appropriately filed and marked to action officers;

Scanning and digitizing records;

Ensuring security of electronic files and documents;

Undertaking regular inventory of records;

Ensuring that data collected is collated, analyzed, and stored;

Up-dating and maintaining up-to-date file movement records; and

Ascertaining the general cleanliness of the registry;

Ensuring safe and conducive working environment;

Supervising staff working under him/her.

• Receiving and dispatching of mail including maintenance of related registers;
• Ensuring storage and maintenance of files and records;
• Managing file movement;
• Sorting and classifying of documents for filling and storage;
• Updating and maintenance of records and file index;
• Controlling opening of files;
• Ensuring safe custody and maintenance of records and documents;
• Initiating appraisal, disposal of records and documents;
• Ensuring that letters are appropriately filed and marked to action officers;
• Scanning and digitizing records;
• Ensuring security of electronic files and documents;
• Undertaking regular inventory of records;
• Ensuring that data collected is collated, analyzed, and stored;
• Up-dating and maintaining up-to-date file movement records;
• Ascertaining the general cleanliness of the registry;
• Ensuring safe and conducive working environment;
• Supervising staff working under him/her.

• Cumulative service period of three (3) years relevant work experience at the grade of Records Management Officer II or in a comparable position;
• Bachelor’s Degree in any of the following disciplines: Information Science and Records Management, Records and Information Management, Library and Information Sciences, Business Information Technology, Information Studies, or equivalent qualifications from a recognized institution;
• Proficiency in computer applications;
• Shown merit and ability as reflected in work performance and results.

• Cumulative service period of three (3) years relevant work experience at the grade of Records Management Officer II or in a comparable position;
• Bachelor’s Degree in any of the following disciplines: Information Science and Records Management, Records and Information Management, Library and Information Sciences, Business Information Technology, Information Studies, or equivalent qualifications from a recognized institution;
• Proficiency in computer applications;
• Shown merit and ability as reflected in work performance and results.